AWARD NOTICE March 17, 2016 The County has decided to award the bid - PDF document

Information Services Allegan County 3283 122 nd Ave. Allegan, MI. 49010-0358 Telephone: 269-673-0470 Fax: 269-673-0473 E-mail: infoserv@allegancounty.org AWARD NOTICE March 17, 2016 The County has decided to award the bid proposal for the Request for Proposal (RFP) #15045-16 – Drop-Off Site Recycling Services for the Resource Recovery Division of the Allegan County Health Department to Chef Container, LLC, A-4368 60 th Street, Holland, Michigan, 49323 This decision was made based upon the evaluation criteria listed in the RFP.

BID PRESENTATION FOR RFP #: 15045 ‐ 1 6 Date: 2/11/2016 RFP Name: Drop Off Site Recycling Services Advertised: County website and invitations to bid Service Area: Environmental Health # of Firms Invited to Bid: 3 Budgeted Amount: N/A Paid thorugh Surcharge Funds # in West Michigan: 3 Bid Amount: $300,096.00 # in Allegan County: 0 Difference: N/A Mandatory Pre ‐ bid Meeting: No Over/Under Budget N/A # of Pre ‐ bid Meeting Attendees: N/A Federal grant dollars: None # of Bids Received: 2 State dollars: None Evaluation Team: Solid Waste Planning Committee Award Recommendation: Chef Container Award Criteria: Contractor able to provide requested services, low bid References supplied and checked? Yes Debarred party? No VENDOR TABLE Vendor 1 Vendor 2 Company Name Chef Container Republic Services Company Address1 A ‐ 4368 60th Street 2471 Wilshire Company Address2 PO Box 109 City, State, Zip Holland, MI 49323 Jenison, MI 49428 Main Contact Name Mr. Kim Buckley Mr. Kerry Rattinger Main Contact Email kbuckley@chefcontainer.com KRattinger@republicservices.com Main Contact Tel# 616 ‐ 494 ‐ 0561 231 ‐ 206 ‐ 8820 Main Contact Cell# COST TABLE Base Contract Pricing Difference Year 1 $ 97,224.00 $ 145,093.20 $ (47,869.20) Year 2 $ 100,032.00 $ 148,743.60 $ (48,711.60) Year 3 $ 102,840.00 $ 152,501.64 $ (49,661.64) Contract Total (Three Year) $ 300,096.00 $ 446,338.44 $ (146,242.44) Contract Extension Pricing Year 4 $ 105,648.00 $ 156,372.00 $ (50,724.00) Year 5 $ 108,924.00 $ 160,359.36 $ (51,435.36) Contract Total (Five Year) $ 514,668.00 $ 763,069.80 $ (248,401.80)

BID PRESENTATION FOR RFP #: 15045 ‐ 1 6 RFP Name: Drop Off Site Recycling Services Service Area: Environmental Health Bid Detail - Chef Container Monthly Tons Annual Tons Processing Fee Estimated Annual Containers at Monthly Rental Fee Annual Container Weekly Container Cost Per Container Annual Cost for Year 1 Costs (2015) (2015) Per Ton Processing Costs Site Per Container Rental Cost Exchanges (Pulls) Exchange (Pull) Container Exchange Annual Total Allegan Township Site 13.17 158.04 $ - $ - 2 $ 38.00 $ 912.00 3 $ 198.00 $ 30,888.00 $ 31,800.00 Cheshire Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 1 $ 198.00 $ 10,296.00 $ 11,208.00 Manlius Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 198.00 $ 20,592.00 $ 21,504.00 Monterey Township 10.17 122.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 198.00 $ 20,592.00 $ 21,504.00 Trowbridge Township 4.33 51.96 $ - $ - 2 $ 38.00 $ 912.00 1 $ 198.00 $ 10,296.00 $ 11,208.00 YEAR 1 TOTALS 480.12 $ - $ 4,560.00 $ 92,664.00 $ 97,224.00 Monthly Tons Annual Tons Processing Fee Estimated Annual Containers at Monthly Rental Fee Annual Rental Weekly Container Cost Per Container Annual Cost for Year 2 Costs (2015) (2015) Per Ton Processing Costs Site Per Container Cost Per Site Exchanges (Pulls) Exchange (Pull) Container Exchange Annual Total Allegan Township 13.17 158.04 $ - $ - 2 $ 38.00 $ 912.00 3 $ 204.00 $ 31,824.00 $ 32,736.00 Cheshire Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 1 $ 204.00 $ 10,608.00 $ 11,520.00 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 204.00 $ 21,216.00 $ 22,128.00 Manlius Township Monterey Township 10.17 122.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 204.00 $ 21,216.00 $ 22,128.00 Trowbridge Township 4.33 51.96 $ - $ - 2 $ 38.00 $ 912.00 1 $ 204.00 $ 10,608.00 $ 11,520.00 YEAR 2 TOTALS 480.12 $ - $ 4,560.00 $ 95,472.00 $ 100,032.00 Monthly Tons Annual Tons Processing Fee Estimated Annual Containers at Monthly Rental Fee Annual Rental Weekly Container Cost Per Container Annual Cost for Year 3 Costs (2015) (2015) Per Ton Processing Costs Site Per Container Cost Per Site Exchanges (Pulls) Exchange (Pull) Container Exchange Annual Total Allegan Township 13.17 158.04 $ - $ - 2 $ 38.00 $ 912.00 3 $ 210.00 $ 32,760.00 $ 33,672.00 Cheshire Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 1 $ 210.00 $ 10,920.00 $ 11,832.00 Manlius Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 210.00 $ 21,840.00 $ 22,752.00 Monterey Township 10.17 122.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 210.00 $ 21,840.00 $ 22,752.00 Trowbridge Township 4.33 51.96 $ - $ - 2 $ 38.00 $ 912.00 1 $ 210.00 $ 10,920.00 $ 11,832.00 YEAR 3 TOTALS 480.12 $ - $ 4,560.00 $ 98,280.00 $ 102,840.00 Monthly Tons Annual Tons Processing Fee Estimated Annual Containers at Monthly Rental Fee Annual Rental Weekly Container Cost Per Container Annual Cost for Year 4 Costs (2015) (2015) Per Ton Processing Costs Site Per Container Cost Per Site Exchanges (Pulls) Exchange (Pull) Container Exchange Annual Total Allegan Township 13.17 158.04 $ - $ - 2 $ 38.00 $ 912.00 3 $ 216.00 $ 33,696.00 $ 34,608.00 Cheshire Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 1 $ 216.00 $ 11,232.00 $ 12,144.00 Manlius Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 216.00 $ 22,464.00 $ 23,376.00 Monterey Township 10.17 122.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 216.00 $ 22,464.00 $ 23,376.00 Trowbridge Township 4.33 51.96 $ - $ - 2 $ 38.00 $ 912.00 1 $ 216.00 $ 11,232.00 $ 12,144.00 YEAR 4 TOTALS 480.12 $ - $ 4,560.00 $ 101,088.00 $ 105,648.00 Monthly Tons Annual Tons Processing Fee Estimated Annual Containers at Monthly Rental Fee Annual Rental Weekly Container Cost Per Container Annual Cost for Year 5 Costs (2015) (2015) Per Ton Processing Costs Site Per Container Cost Per Site Exchanges (Pulls) Exchange (Pull) Container Exchange Annual Total Allegan Township 13.17 158.04 $ - $ - 2 $ 38.00 $ 912.00 3 $ 223.00 $ 34,788.00 $ 35,700.00 Cheshire Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 1 $ 223.00 $ 11,596.00 $ 12,508.00 Manlius Township 6.17 74.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 223.00 $ 23,192.00 $ 24,104.00 Monterey Township 10.17 122.04 $ - $ - 2 $ 38.00 $ 912.00 2 $ 223.00 $ 23,192.00 $ 24,104.00 Trowbridge Township 4.33 51.96 $ - $ - 2 $ 38.00 $ 912.00 1 $ 223.00 $ 11,596.00 $ 12,508.00 YEAR 5 TOTALS 480.12 $ - $ 4,560.00 $ 104,364.00 $ 108,924.00