Arlington Career Center Contract Award for Columbia Pike Branch Library Renovation Jeffrey Chambers, Director, Design and Construction School Board Information Item June 25, 2020
Summary • On May 7, 2020, the School Board approved a construction contract for summer 2020 renovations at the Arlington Career Center and construction is underway • Originally staff intended to complete the consolidation of the Columbia Pike Branch Library on the first floor in order to provide shared APS/County classrooms on the second floor concurrent with the summer 2020 renovations. That work was delayed due to the COVID-19 crisis • After evaluating the current state of the construction market, staff consider it appropriate to proceed with the library conversion construction via a change order to the current construction contract. For staff to proceed, School Board action is required to: • Approve an individual change order that exceeds $100,000; • Establish the revised construction contract sum as the basis to which evaluate future change orders; and • Approve a revised project budget 2
Arlington Tech Expansion • The School Board’s adopted FY 2019-28 Capital Improvement Plan (CIP) includes: • Arlington Tech Expansion for 250 high school seats to be completed by start of school September 2021 for a maximum total project cost of $18,750,000, bringing the total capacity of Arlington Tech to 600 seats • In summer 2017, 2018, and 2019 staff completed projects to accommodate the growing enrollment of Arlington Tech • Construction has started to prepare for Arlington Tech’s enrollment for SY 2020-21, including: • Renovating a portion of the existing school to add a new science lab and right-size several existing classrooms; and • Installing relocatable classrooms on the existing parking lot • A change order to the current construction contract is proposed to consolidate the Columbia Pike Branch Library on the first floor in order to provide shared APS/County classrooms on the second floor 3
Project Budget (Exhibit A) • Of the $18.75 million of funding approved in the FY 2019-28 CIP, all but $5.00 million in bonds have been sold. Of the $13.75 million in bonds already sold, approximately $7.60 million remains to support the project • Proposed construction cost for the library conversion is nearly $0.70 million below the estimated cost in the approved project budget. Staff recommend using the savings to increase project contingencies . At project completion any unspent funds will be available to support future work related to the expansion of Arlington Tech. Current Proposed Budget 2 Budget Package 1 Construction - Summer 2020 2 $ 891,747 $ 891,747 Proposed Construction - Library Conversion $ 3,800,000 $ 3,116,366 Construction Contingency $ 563,000 $ 995,454 Subtotal - Construction (Hard Costs) $ 5,254,747 $ 5,003,567 Notes: Owner (Soft) Costs 1 $ 2,245,253 $ 2,496,433 1. Owner costs include design, project management, and other professional services fees, utility/permitting fees, furniture, and equipment, and additional contingencies. Total Project Costs $ 7,500,000 $ 7,500,000 2. Approved by the School Board on May 7, 2020. 4
Recent Milestones and Next Steps June 1, 2020 – Construction started on Career Center second floor renovations June 13, 2020 – County Board action to approve Use Permit amendment increasing capacity of the Career Center June 22, 2020 – Arlington County approval of building permit for library conversion construction • July 16, 2020 – School Board action on library conversion construction award • August 3, 2020 – begin library conversion on-site construction • August 21, 2020 – complete Career Center second floor renovations • November 2020 – complete library conversion construction Career Center Second Floor Renovations 5
Recommendations The following recommendations are within the current funding approved by the School Board so no change to funding is necessary: • Approve an individual change order for the library conversion in the amount of $3,116,366 to Gilbane Building Company; • Establish the revised construction contract sum of $4,008,113 as the basis of which to evaluate future change orders; and • Approve the proposed project budget as shown in Exhibit A and authorize staff to encumber funds as necessary to meet the project schedule. 6
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