April 23, 2013 Education is the passport to the future, For - PowerPoint PPT Presentation

April 23, 2013

Education is the passport to the future, For tomorrow belongs to those who prepare for it today. ~Malcolm X

Education is not a product: 1. mark, 2. diploma, 3. job, 4. money in that order; it is a process, a never ending one. ~ Bel Kaufman The only thing mo more e expensive t than ed education i is ignorance. ~B ~Benjamin Fr Frank nklin Change does not necessarily assure progress, But progress implacably requires change. Education is essential to change, For education creates both new wants and the ability to satisfy them. ~Tom Brokaw

Education is the best investment you can make in a child.

Agenda  Budget Overview  Reconciliation of Deficit  Staffing included in Budget  Ongoing Budget Work

Budget Overview  Projected Deficit:  Was: $1,285,400  Now: $337,000  4 Year Projection  Was: $3,035,400  Now: $2,622,800  Accumulated Surplus  June 30, 2012: $1,079,093 - $575,000 committed  $504,093 remaining

Budget Overview  F1 - Instruction  Professional Staff (Teaching and P/VP) +.32 FTE  Non-Teaching +62.5 hours + 0.5 FTE position  Increase of $510,874 over 2012/13 Final Budget  Includes increases for pension and benefits  Some cost recovery through reduction in average teacher salary costs  Additional Revenues through CEAP and ISP result in $409,100 in additional profits for Instruction

Budget Overview  F4 - Administration  No Change in Staffing  Savings of $48,300 (2.7%) over 2012/13  Cost reductions in PD, Travel, several supply budgets and Legal costs for arbitration

Budget Overview  F5 – Operations & Maintenance  No Change in Staffing  Savings of $144,000 (2.9%) over 2012/13  Cost reductions in several supply budgets, utility savings targets and increase in recoveries through AFG.

Budget Overview  F7 – Transportation  No Change in Staffing  Savings of $34,000 plus additional revenues of $64,750 = Total change of $98,750 or 5.4%  Cost reductions in fuel and additional recoveries.

Budget Overview Changes from last meeting  Added back Teaching & Learning budgets of $22,000.  No reductions in Custodial or Maintenance Staff (savings through supply budgets, better recoveries through AFG and targeted utility savings)  Includes 2 week Spring Break Calendar  Includes $50,250 increase to IT Capital Plan

Reconciliation of Deficit Projected Deficit - January 2013 1,285,400 Add back Ed Plan Funding 81,800 Add back net Per Pupil increase 83,600 ISP - Additional Profits 154,100 CEAP - Additional Profits (estimate) 255,000 Additional Transportation Revenues 64,750 Total Increase in Revenues 639,250 Instructional Savings over preliminary estimates 19,500 Admin Savings 48,300 O&M Savings 144,100 Transportation Savings 34,000 Final Adjustments incl. Capital paid from Local Capital 63,250 Total Decrease in Costs 309,150 Deficit - April 24 2013 337,000

Reconciliation of Deficit  Proposed Deficit (337,000)  2012/13 Savings 137,400  Remaining Deficit (199,600)  Retained Surplus Available 504,093  Remainder 304,493  Represents 3.3 teachers, or 25 ISP students  Savings & Surplus are ONE TIME sources!!!

Staffing – Instructional Admin  P/VP admin time goes from 13.4 FTE to 15.2 FTE or +1.8 FTE through consolidation of admin responsibilities  P/VP Headcount goes from 26 to 25  Fewer P/VPs with increased admin time and consolidated responsibilities  More net teaching time for teachers

Student Support Services  Middle/Elementary counselling increases by .1 FTE  School-based SSS staffing increases by .2 FTE  District-based SSS staffing increases by .2 FTE

Regular Staffing  Elementary increases by 2.08 FTE  Middle declines by 2.4 FTE  Secondary decreases by .75 FTE  Alternate increases by .64 FTE  Distributed Learning increases by 5.05 FTE

Supplementary Staffing  Teaching and learning support teachers decrease by 1.1 FTE  ISP staffing to schools increases by .4 FTE  Library staff decreases by .05 FTE

The Final Tally…  The Education Programs Budget last year was premised on 256.9 FTE professional staff  With a projection of 50 or so fewer students…  This year’s proposed staffing complement is 257.22 FTE

Staffing – Non Teaching F1 - Instruction  No change:  Noon Hour Supervisor = 170 hours  Career Centre Assistant = 50 hours  Clerks = 207 hours  Native Liaison Workers = 140 hours  Dispatch = 42.5 hours  Elder = 1.0 FTE

Staffing – Non Teaching F1 - Instruction  Changes from 2012-13 Preliminary budget:  EA/CYCW + 8 hours per week  Secretary + 43.5 hours per week  Library Technitions +11 hours per week  Homestay Coordinator +0.5 FTE

Staffing – Non Teaching F4 - Administration  No net change in FTE or Hours  Payroll Clerks = 70 hours  Receptionist = 35 hours  Accounting Clerk = 25 hours  Finance Clerk = 35 hours  Human Resources Secretary = 10 hours

Staffing – Non Teaching F4 - Administration  5 Trustees  1 Superintendent  1 Assistant Superintendent  1 Secretary Treasurer  1 Assistant Secretary Treasurer  2 Executive Assistants  1 Director of HR  1 Human Resources Assistant

Staffing – Non Teaching F5 – Operations & Maintenance  No net change in FTE or Hours  1 General Manager  Clerical = 70 hours  Dispatch = 7.5 hours  Carpenters = 120 hours  Plumbers = 80 hours  Electricians = 80 hours  Painters = 40 hours

Staffing – Non Teaching F5 – Operations & Maintenance  FBS Maintenance = 15 hours  IT Technicians = 160 hours  Custodians = 990 hours  Grounds = 160 hours

Staffing – Non Teaching F7 – Transportation  No net change in FTE or Hours  1 Manager  Clerical = 35 hours  Drivers = 638 hours  Charge-hand = 40 hours  Courier = 137.5 hours  Mechanics = 120 hours  Mechanic Lead = 40 hours

Ongoing Budget Work Instruction  Review of Secondary optional courses and impact of providing these courses on students and budget  Review of Special Needs and Student Support Services budget in light of chronic under-funding in this area.  Review of various instructional models for best fit for our district including Finnish model, or a model of low pupil to teacher ratios with little or no support staff.

Ongoing Budget Work Instruction  Continue ISP committee work  Ongoing Evaluation of Non-enrolling teacher expenditure areas such as Career Programs, Counseling, Special Ed, ESL, Continuing Education  Ongoing review and improvement of Distributed Learning courses  Leveraging of community resources to further develop the Community School model.

Ongoing Budget Work Administration  Make a long term decision on the PCTC in context of a broader review of facilities.  Reevaluate distribution of workload given changes in personnel.

Ongoing Budget Work O&M and IT  School Amalgamation and Cost Reduction study  Short term reduction of high costs of leased sites.  Recommend a reduction of 900 pupil spaces to right size the district given 10 year growth projections.  Development of a new Long Term IT Plan

Ongoing Budget Work O&M and IT  Recommend to AFG to consider projects that reduce ongoing operational expenses  Review of cost neutrality of Family Place after 1 year of operations (Fall of 2013)

Ongoing Budget Work Transportation  Review areas where busses have room for increases in service which will increase ridership.  Continue discussions with RDN to find ways to share costs and/or provide additional service

Ongoing Budget Work Special Purpose Funds (follow a separate process) include:  AFG – Annual Facility Grant  CommunityLINK  LIF – Learning Improvement Fund  Strong Start  Ready, Set, Learn  French program