FY2020 JUSTICE ASSISTANCE GRANT APPLICATION OVERVIEW Cobb County CDBG Program Office Kimberly Roberts, Ph.D. 192 Anderson Street, Suite 150, Marietta GA 30060 Managing Director Ph: 770-528-1455; Fax: 770-528-1466 Rabihah Walker www.cobbcounty.org\cdbg Deputy Director info@cobbcountycdbg.com 1
2 JAG PROGRAM OVERVIEW The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to states and units of local government. The JAG Program statute is Subpart I of Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968. The JAG Program provides states, tribes, and local governments with critical funding necessary to support a range of program areas.
3 JAG ALLOCATIONS & FUNDING The FY2020 JAG Funding has not been determined by the BJA at this time. For reference, Cobb’s FY2019 JAG allocation was $106,152.00. JAG funding is contingent upon the availability and release of funds from BJA. JAG Grant Period: Friday, May 1, 2020 - Friday, May 29, 2020 3-Year Expenditure Period
JAG ELIGIBLE ACTIVITES 4 JAG funds may be used to provide additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice, including any one or more of the following: ❖ Law enforcement programs ❖ Prosecution and court programs ❖ Prevention and education programs ❖ Corrections and community corrections programs ❖ Drug treatment and enforcement programs ❖ Planning, evaluation, and technology improvement programs ❖ Crime victim and witness programs (other than compensation) ❖ Mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams
JAG INELIGIBLE ACTIVITES 5 JAG funds may not be used (whether directly or indirectly): ❖ For any purpose prohibited by federal statute or regulation ❖ For security enhancements or equipment for nongovernmental entities NOT engaged in criminal justice or public safety ❖ To pay for any of the following items: ✓ Vehicles, vessels, or aircraft** ✓ Luxury items ✓ Real estate ✓ Construction projects (other than penal or correctional institutions) ✓ Any similar items **Police cruisers, police boats, and police helicopters are allowable vehicles under JAG
MINIMUM APPLICANT REQUIREMENTS 6 1. Nonprofit status for at least one (1) full year, or two (2) full years of operating as a subsidiary (a corporation owned or controlled in whole or in part) of a nonprofit entity, or a local governmental entity or agency within Cobb County. 2. Verification of registration with the Georgia’s Secretary of State Office at the time of application. 3. Verification of registration with the U.S. System for Award Management and be free from debarment. 4. An active Board of Directors within the last 12 months. 5. The applicant must have an audit or (audited financial statements if budget is less than $25,000 annually) prepared by a qualified accountant or accounting service, covering the last two most recent reporting periods of operation. Audit findings will make the applicant ineligible to receive assistance. 6. Written copy of financial management procedures, including staff responsibilities and required procedures. 7. At least twelve (12) months experience directly related to the proposed project or program. 8. Proof of insurance for the following types of insurance: General Liability, Auto Liability, and Worker’s Compensation (if applicable).
GRANT REQUIREMENTS 7 Programmatic and Expenditure Reporting The JAG award ❖ Monthly expenditure requirements expenditure period is ❖ Quarterly reporting based on the Bureau of Justice 3 years. Assistance (BJA) performance measurement tool (PMT) FY2020 JAG awards ❖ Mandatory participation in Grant Training Workshops would have a project period of On-site visits, Technical Assistance and Monitoring 10/01/2020 – ❖ Compliance monitoring will be conducted once every 09/30/2023). two years ❖ On-site visits and technical assistance visits provided as necessary
REPORTING 8 REQUIREMENTS Reporting Periods & Due Dates: All JAG-funded Quarter 1 – October 1 st thru December 31 st subgrantees must complete a quarterly Report Due January 10 th statistical report based Quarter 2 – January 1 st thru March 31 st on the Bureau of Report Due April 10 th Justice Assistance’s Quarter 3 – April 1 st thru June 30 th (BJA) Performance Report Due July 10 th Measurement Tool Quarter 4 – July 1 st thru September 30 th (PMT). Report Due October 10 th
9 Application Overview
10 2020 JAG APPLICATIONS Application Cycle: Friday, May 1, 2020 - Friday, May 29, 2020 Proposals accepted from nonprofits, participating cities, county departments, and public agencies. One (1) original application with attachments & one (1) application copy with attachments should be submitted to the Cobb County CDBG Program Office no later than 4:00 p.m. on Friday, May 29, 2020. Applications can be downloaded at: www.cobbcounty.org/cdbg
APPLICATION 11 SUBMISSION ❖ Checklist details submission requirements and necessary documentation ❖ Label all attachments to correspond with checklist ❖ Must submit audit or audited financial statements
APPLICATION 12 SECTIONS 1-3 Program Module (Section II) Select the program area that best fits the organization’s program (See Attachment B for program definitions). Requested Funding The total amount requested should match the amount listed on the Budget Sheet.
APPLICATION SECTIONS 4-5 13 Levaraging & Collaboration List secured funding identified for the Project from other sources. Organizational Capacity List number and names of key staff for the requested project.
APPLICATION SECTION 6 14 Clearly describe the proposed activities. The organization should document that the model or practice chosen is appropriate for the outcomes the program wants to achieve.
APPLICATION SECTION 7 15 The project proposal should clearly describe at least two anticipated outcomes as a result of the proposed project and list performance indicators of measurement.
APPLICATION SECTION 8 16 TIMELINE & REPORTING Thoroughly describe how the programmatic activities will be achieved in a timely manner.
APPLICATION SECTION 9 17 Budget Narrative Describe in detail how grant funds will be used to support your program.
BUDGET SECTION 18 Budget Total amount of grant funds should match the same number written in Section III of the application. The budget reflects eligible activities to the respective grants. Reminder: Check Your Numbers for Accuracy!!!
APPLICATION 19 SECTION 10 Conflict of Interest Please check the appropriate boxes regarding Conflict of Interest and Acknowledgement of Responsibility. Organizations with a relationship with Board or BOC will not be excluded from funding. Authorized Representative Remember to sign and date your application.
HELPFUL APPLICATION TIPS 20 Points to Consider When Completing the Application for Funding: ORGANIZATIONAL AND ADMINISTRATIVE CAPACITY Any actions that improve the nonprofit’s effectiveness, in terms of organizational and financial stability, program quality, and growth enhance the nonprofit’s ability to have a positive impact on lives and communities. The nonprofit should have: ❖ Clear plans and internal policies to deliver the proposed services. ❖ Adequate staff dedicated to the project to deliver the proposed services. ❖ A formalized system for tracking annual performance outcomes. FINANCIAL CAPACITY Consider what percentage of the agency’s budget are contributed by grant funds in determining if projects can be sustained in the case of delayed reimbursements.
HELPFUL APPLICATION TIPS, cont’d 21 REIMBURSABLE GRANTS JAG is a reimbursement grant: ❖ Funding is provided to grant subrecipients after expenses have been incurred by the agency. Grant funds are reimbursable to the receiving agency based on actual receipts submitted for eligible projects. ❖ Since it is difficult to project when funds may be received from BJA, the applicant must clearly depict their financial capacity to fund program costs. PROGRAM AREAS ❖ Clearly define the organization’s program area. ❖ Ensure that the proposal narrative in the grant application corresponds to an eligible activity of the grant in which you are seeking funding for. LEVERAGING AND COLLABORATION Provide detail description that the organization has secured funding from other resources to use for the proposed activity.
22 COBB COUNTY CDBG PROGRAM OFFICE Phone : 770-528-1455 Email: Info@cobbcountycdbg.com Website: www.cobbcounty.org/cdbg
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