Annual ual Gener eral al Meetin ing g and Elections ions 7:30pm on Thursday 4 th May 2017 – Boundary Park Pavilion Are you keen to get more involved with your Community? o Would you like to have more of a say on what happens on GWP? o Do you think there could be more social or community events happening on GWP? o Do you have any views or concerns to express on local facilities such as parking, bus stops, o schools or playgrounds? If the answer is YES to these questions and you would like to be considered for one of the following roles, or would like further information, then please email secretary@gwpra.org.uk by Thursday 27 th April 2017. The committee roles are: Chair • Vice - Chair • Secretary • Treasurer • Events coordinator • IT Admin • Webmaster • Boundary Park Sports Association Representative • If you are just curious, then please join us for a drink and a chat, everybody is welcome.
Welc lcome ome to the he Great at Western rn Park Residents’ Association Meeti ting g - Thursda rsday y 4 th th May y 2017 Next meeting Wednesday 7 th June 2017 Please ase place ce mobile le phones s to silent or swit itch ch off, f, thanks ks www.gw gwpra. a.org. org.uk uk Facebook Group ‘Great Western Park Residents’ Association’
Agenda da Item Agenda Item 1 Apologies for absence 2 Minutes of previous meeting 3 Matters arising since previous meeting 4 Correspondence Neighbourhood Park - Rebecca Bowker (Taylor Wimpey) • GEMS Academy – Alison Ashcroft • Charity Checkout – James Bainbridge • Parking/HGV Traffic – Richard Alldred & Colin Taylor • 5 Report back from officers: Summary of the past year Annual auditing of GWPRA accounts 6 Dissolution of Current Committee 7 Election of the New Committee Members Chair Secretary Treasurer Webmaster Vice Chair Boundary Park Sports Association Representative IT Admin Events Coordinator 8 Any Other Business 9 Close meeting – date of next meeting: 1 st June 2017
1. 1. Apolog ologies ies for r Abse sence ce Paula Walters : Treasurer Mark Bodeker : GWP Community Church Minister Vicki Owen: Resident
2. Minutes tes of previous ious meetin ting Agree minutes from Thursday 6 th April 2017 reflect a true and accurate account of the meeting
3. Matte ters rs Arisi sing ng sinc nce previou ous meeting ting
4. 4. Correspon sponden dence ce o 4.1 - Neighbourhood Park - Rebecca Bowker (Taylor Wimpey) o Following a Resident’s question on Facebook, Rebecca confirmed that there was no outer fence boundary to the Neighbourhood park. Inner MUGA fence and natural foliage. o 4.2 - GEMS Academy Principle – Alison Ashcroft o Residents at April Meeting concerned about school places at GEMS. o All classes full aside from 2x Year 2 o If 12+ Year 1 pupils on continued interest list, financial case for opening another class. o Local advisory Board (LAB) – Resident volunteers? o Full letter of explanation on website .
4. 4. Correspon sponden dence ce o 4.3 - Charity Checkout – James Bainbridge o They are a company offering services to help raise funds online. www.charitycheckout.co.uk o Pricing ranges from £240-£480 per year. o 4.4 - Parking/HGV Traffic – Richard Alldred & Colin Taylor o Received two emails regarding the Parking issues. o ‘ Agribulk ’ HGVs observed as using the Spine Road. o Community Parking Scheme – started but need more volunteers. o Community Road Safety Project still in progress, also needs funds and volunteers.
5.1 Summar ary y of Past Year Logo Compe petit itio ion: n: Successfully ran a competition to select a new Logo for the GWPRA This s led to starting ing the Communit munity y Outreac each h project ect: To obtain funding to publicise GWPRA and encourage the widest possible community involvement ❤ Communit unity y Defibr ibrill illator Proje ject Achieved Phase 1 of 3 (Boundary Park) Submitted Grant Application for Phase 2 (NNCC) with SODC Financ nanciall lly suppo pported ed the once e strug uggli gling ng Great eat Western Park Babies bies and d Toddler dlers Group up Now regularly full to capacity and thriving as a result.
5.1 Summar ary y of Past Year Great Western Park Residents’ Association Facebo ebook Group: up: 277 Members and steadily growing Continued inued running nning of the www.gw gwpr pra.o .org.uk g.uk websit ite: e: With the valuable assistance of Cllr. Milton-Eldridge this has had 12,140 Page views in the past year Started ed the Communit unity y Road Safet ety y Projec ect Conducted a covert speed check, resulting in first evidence to support claims of excessive speeding Working towards obtaining funds for dedicated equipment to gather evidence for OCC Highways Funde nded d and Organised nised the Christ istma mas s Even ent 2016 16 New venue and volunteers assisted Very popular with residents and also raised funds towards the Defibrillator project.
5.1 Summar ary y of Past Year Assis isting ing with h the GWP Childr ildren's Summer er Activ ivit ities ies week: After a very successful week in 2016 now planning the 2017 week. Working to assist the GWP Community Church, who also run the Community Café, originally supported by the GWPRA. Started ed the Communit unity y Centres es Projec ect Forming a bid to assist with the Management of the District and Northern Neighbourhood Community Centres Holding Residents’ Monthly Meetings Arranging the Meeting and producing Agenda with guest speakers Producing and Publishing full minutes Liais ising ing with Local l Gover ernm nment ent and Compa panies nies Collating the views of all Residents Correspondences and dedicated meetings Representing at Parish and Council meetings
5.2 Annual nual audi diting ting of GWPRA A acco counts unts Accounts Summary Current Balance: £1 £100 000.3 0.38 Income for Past Year: £100.01 Expenditure for Past Year: £1027.68 Defib Fund cleared: £1774.91 Accounts kindly verified by Katie Collins
6. Dissolu luti tion on of current nt commit itte tee e
7. Electi tion n of Commit itte tee e Member ers Chair air Secretary tary Treasu easurer er Webm bmast aster er Vice e Chair r Bound undar ary y Park Sports ts Associa ociation tion Rep. . IT T Admin in Events nts Coor ordinator inator
8. 8. Any ny othe her r bus usines ess
Great eat Wes estern tern Park rk Residents’ Association Today’s meeting now concluded Next meeting (AGM) Wednesday 7 th June 2017 www.gw gwpr pra. a.org. org.uk uk Facebook Group ‘Great Western Park Residents’ Assoc ociat ation on ’
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