Public Information Meeting on Animal Control RFP Prepared by: Brendan Adair- Manager, Security and Bylaw Services
Purpose of Public Meeting • Discuss key concepts of soon to be written RFP for Pound Services • Educate on OMAFRA requirements • Educate on process for RFP • Review timelines
Standard of Care • Active participant and supporter of the Low Kill Service philosophy as adopted by CGS Trap-Neuter-Release (TNR) Rescue Group Partnerships Foster Care Comprehensive Adoption Programs Pet Retention Volunteers Proactive Redemptions Medical and Behaviour Programs High-Volume, Low-Cost Spay/Neuter Compassionate/Accountable Management Public Relations/Community Development
Standard of Care • Comprehensive vaccination, handling, cleaning, socialization and care policies to avoid illness • Rehab efforts for sick, injured, unweaned or traumatized animals • Dedicated relationship with foster care program(s)
Standard of Care • Active and ongoing adoption program that is responsive to community needs • Spay/neuter before release • Veterinary Services- relationship with an on call process
Standard of Care • Partnerships with local rescue groups • Euthanasia- process shall be humane and meet legislation
Expectation of Pound Service • Requirement to take any dog or cat as surrendered as a stray, seized by Enforcement or ordered quarantined by the SDHU • Staffed appropriately and available to receive animals 7 days a week , including statutory holidays
Expectation of Pound Service • With a mutually agreed upon schedule, services will be available to the public and enforcement staff daytime and evening hours • Required process for receipt of animals in emergency situations outside of business hours
Expectation of Pound Service • Ensure adequate and receipt, housing, feeding, care, exercise, treatment and release of all animals • Facilities used for this contract shall pass all legislative requirements and inspections • Business Continuity plan for emergency situations
Relationships with the Community • Cooperate with all agencies such as OMAFRA, OSPCA, SDHU and all levels of enforcement • Participation in a City hosted website to advertise found animals, animals up for adoption and responsible pet ownership messaging
Relationships with the Community • Support creative approaches to adoption and messaging while encouraging public and community outreach • Supporting CGS education campaigns to support responsible pet ownership and compliance with the Animal Care and Control Bylaw
Provincial Regulations • Animals for Research Act R.R.O. 1990, Regulation 23 • Conditions, construction, euthanasia, records • The Pounds Act, R.S.O. 1990, c. P. 17 • Act as Poundkeeper • The Municipal Act, 2001, S.O. 2001, c.25 • Impounding of Animals, Muzzling
Provincial Requirements • Teleconference with; Mr. Craig Richardson, Animal Care Specialist Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) email- craig.richardson@ontario.ca phone- 613-258-8298
Service Area Zones • The City of Greater Sudbury will be divided into three separate zones • Proponents may bid on one (1), two (2) or three (3) zones • Proponents will not be required to host a physical location in the service area they bid on
Service Area Zones • Proponents will be required to illustrate that they host sufficient pound capacity to accommodate all redeemed animals in their zone • In the event of illness or emergency, may be required to assume animals from another zone
Service Area Approximate Number of Animals • Average of 14% of CGS population is dog owners with 1.6 dogs per household* • Average of 11.7% of CGS population are cat owners with 2.1 cats per household* *American Veterinary Medical Association (AMVA) Formula as provided by Matrix Consulting Group
Service Area Approximate Number of Animals • Zone 1- Population 88,830 • Owning approximately 19,897 dogs • Owning approximately 21,825 cats • 38,930 households • Zone 2- Population 29,259 • Owning approximately 6,554 dogs • Owning approximately 7,189 cats • 11,240 households
Service Area Approximate Number of Animals • Zone 3- Population 39,785 • Owning approximately 8,912 dogs • Owning approximately 9,775 cats • 14,465 households
Defined Service Areas for Bid
Financial Arrangements- RFP for Pound Services • Bids will require proponents to submit a per animal/per day fee that will be charged to the City of Greater Sudbury • Rate will be specific to type of animal and will include all costs for service • The City will be invoiced monthly based on intakes/services in the previous month
Financial Arrangements- Pound Services • All fees collected by contractor (with the exception of adoption) will be forwarded to the City of Greater Sudbury • Recommend to Council that process where the contractor (and any partner) receive $2 for every animal registration sold on their behalf, be continued
Why Open Competitive Process • To encourage competition and ensure fairness • To maximize savings for taxpayers • To ensure effective service and product delivery • To ensure transparency and accountability
Why Open Competitive Process • Request for Proposal if over $50,000 • Decision based on price and qualitative criteria “Best Value” • Defined in the City of Sudbury Purchasing Bylaw • Pre-defined evaluation plan
Mandatory Requirements • RFP may include mandatory specifications/requirements • Submissions that do not comply will be rejected • Bid Compliance- Schedule B of the Purchasing Bylaw
How to Bid on Opportunities • Communications during the Bid • in writing, with official contact • Addenda (changes) and Notices (information) posted • Bid Compliance • May contain mandatory requirements • Irregularities covered by Schedule B of Bylaw
How to Bid on Opportunities • Bid Deposits and Guarantees • Ensures successful proponent will enter into contract (manages risk) • Ensures successful bidders will adhere to terms and conditions • Insurance Requirements • Protect against possible risks and ensure compliance • WSIB and Insurance certificates
How to Bid on Opportunities • Bidders on line application form • Electronic form to be notified of City’s Bid Solicitation • http://www.greatersudbury.ca/business/tenders -purchasing/bidders-list-application/ • Bid opportunities on web site • On City site in the “Tenders and Results” section • Download active RFP’s for free
How to Bid on Opportunities Signing Up For Addendums • You MUST sign up to be notified by e- mail of addendums. Click the sign up button next to the specific tender • For more information (705) 671-2489 ext 2497 or 2501 or tenders@greatersudbury.ca
Questions, Comments or Concerns?
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