AGENDA President’s Welcome Organizational Changes What’s New and Coming Soon Treasurer ’ s Report – Matt Stephen 2014 Actuals vs. Budget and 2015 Budget Overview November 25, 2014 Portfolio Updates – Questions fielded as we go along Development and Transportation – Vacant (presented by Matt Stephen) 7:00 p.m. – 9:00 p.m. Volunteering – Laura Fromow Environment – Vacant (presented by Laura Fromow) Stonebridge Clubhouse Tree Canopy Project – Nicole Parent Communications – Kelly Fry October 12, 2011 Events & Activities – Vacant (presented by Kelly Fry) Parks & Recreation – Karin Taylor 7:00 p.m. Minto Recreation Complex Barrhaven – Janis Philips Safety & Security – Spencer Warren (presented by Ivola Johnson) Stonebridge Clubhouse Membership – Ivola Johnson Sponsorship – Vacant (presented by Ivola Johnson) Street Rep Program – Juliann Whitney Business Prize Draw Open Forum Discussion
SCA Executives PRESIDENT TREASURER COMMUNICATIONS MEMBERSHIPS Jay McLean Matt Stephen Kelly Fry Ivola Johnson 2013 2012 2013 2012 SAFETY AND PARKS AND SECURITY VOLUNTEERING RECREATION Spencer Warren Laura Fromow Karin Taylor 2008 2011 2011
Departed SCA Executives Chris Clarke Niraj Singhal President Sponsorship (Since 2010) (Since 2010) Joshua Grundy Aniket Joshi Development and Director at Large Transportation (Since 2011) (Since 2011)
Current Board Structure President Jay McLean Treasurer Matt Stephen Executive Committee Vice-President Vacant Secretary Vacant Communications Kelly Fry Events Vacant Development & Safety & Spencer Transportation Vacant Security Warren Directors Sponsorship Vacant Membership Ivola Johnson and Vacant Karin Taylor Environment Parks & Portfolios Recreation Volunteering Laura Fromow Vacant Vacant Director at Director at Large Large
Vacant SCA Positions • Secretary • Director of Communications • Director of Development and Transportation • Director of Environment • Director of Events • Director of Sponsorship • Website Developer/Administrator
What’s New and What’s Revitalized New Volunteering Portfolio • Established a permanent focus on the volunteering needs of the association to deliver its programs and services • Clearly define the needs of each portfolio, so that our requests for assistance are specific in terms of tasks and effort involved Existing Website Refresh • Improved membership management • Introduced online payment support for events New Email Communications Software Revitalized Business Membership Program New Stonebridge Business Directory Revitalized Stonebridge Street Rep Program New Stonebridge Business Prize Draw
What’s Coming Soon Website Modernization • Interactive MemberFindMe framework based on the popular Wordpress platform • Integrated membership, event, and financial management • Support for simple credit card payments (no more PayPal) • Full end-to-end event registration support Online Services • Events Calendar • Garage Sale Directory • Babysitter’s Registry • Volunteer Management
Matt Stephen Treasurer
SCA 2014 Budget vs. Actual 2014 2014 Budget Actual Revenues Memberships 4,000 2,674 City Grants 3,500 5,430 Soccer Program 5,500 5,505 Advertising 5,000 1,700 Events Fees and Sponsors 4,000 636 Total Revenues 22,000 15,945 Total Expenses 22,000 12,835 Total Revenues less Expenses 0 3,110
2014 2014 Budget Actual Total Revenues 22,000 15,945 Expenses Kilbirinie Park Rink 300 $ 505.00 Soccer Program 3,000 $ 2,429.00 Parks & Recreation 4,500 $ 3,014.00 Events 6,000 $ 1,395.00 SCA 2014 Safety & Security 500 $ - Environment 1,000 $ - Budget Sponsorship 450 $ 2,000.00 Communications - Flyers/Printing 1,100 $ - vs. Actual Street Reps - Printing 200 $ 80 Signage 400 $ 360.00 Website 1,750 $ 308.00 Office Supplies/Postage 200 $ 180.00 Bank Charges 100 $ 108.00 Miscellaneous 200 $ 374.00 Liability Insurance 2,300 $ 2,082.00 Total Expenses 22,000 12,835 Total Revenues less Expenses 0 3,110
SCA 2015 Budget 2015 2015 Budget Actual Revenues Family Memberships 3,500 2,500 Business Memberships / Advertising 5,000 Rink Program - City Grant 5,000 Soccer Program 1,500 Events Fees Total Revenues 17,500 0 Total Expenses 17,500 0 Total Revenue Less Expenses 0 0
2015 2015 Budget Actual Total Revenues Expenses Kilbirinie Park Rink 500 Soccer Program 2,500 Parks & Recreation 1,500 Events 3,500 Safety & Security 150 Environment 150 SCA 2015 Sponsorship 1,000 Communications - Flyers/Printing 1,000 Budget Street Reps - Printing 600 Signage 400 Website 2,500 Office Supplies/Postage 150 Bank Charges 150 Miscellaneous 200 Promotional Items 500 Photography 400 Liability Insurance 2,300 Total Expenses 17,500 Total Revenues less Expenses 0
Vacant Development & Transportation
Development Jockvale Road Widening Phase 3 • The next phase of the Jockvale Road Widening will start at the Cambrian roundabout and proceed to just before the intersection of Prince of Wales Drive. This work is slated for the 2020 to 2025 timeframe. Cambrian Road Widening & Future 416 Interchange • Still in the long-term plan is a future interchange at Barnsdale Road. This will connect into the South Barrhaven area via new and old Greenbank Road. New Greenbank Road • The new Greenbank Road and new bridge crossing the Jock river have been moved up to Phase I of the new Transportation Master Plan, being 2014 to 2019.
Development Residential Development - 3700 Jockvale Road • 11 new single family homes proposed by Monarch off of Kilbirnie Drive (between Cedardown and Sandgate beside the 5 th tee). Development applications have been appealed at the Ontario Municipal Board. • The 5 th hole of the golf course will be changed to accommodate this
Development Residential Development - The Orchard • Approximately 300 additional homes will be added to the Stonebridge community • Uniform is building 240 of these homes – 140 single family homes, and 100 townhomes • Monarch is developing 60 single family homes • Construction is expected to take approximately 4 years
Laura Fromow Volunteering
Volunteering in your Community Could you donate an hour or two of your time to your community? • Events : Kids Christmas Party, Kids Easter Party, Movie Nights, Spring Clean Up Day • Recreation : Kilbirnie Skating Rink, Just for Fun Soccer • Environment : Tree Canopy Project • Community : Street Reps • Association : Secretary , Director of Development and Transportation, Director of Communications, Director of Events, Director of Sponsorship, Director of Environment, and Directors at Large
Vacant Environment
Environment 2014 Highlights • Spring clean-up day held April 26th – cleaned our 3 parks and community entrances • Communicated with residents regarding property maintenance, Ash Borer in our community, and pet waste pick up • Removal of two former Cardel sign posts on Golflinks and Riverstone • Received our second grant through the City of Ottawa ’ s CEPGP which allowed us to continue with the second phase of our Tree Canopy Project • Regular communication with the City’s Forestry Services and Landscape Architects to discuss future tree planting and planned tree removals in our community
Environment 2015 Priorities • Continue to educate the community about Emerald Ash Borer (EAB) in our community and what can be done to save and/or treat private property trees • The SCA has applied for another grant through the CEPGP for the third phase of our Tree Canopy Project in Spring 2015. The focus is collecting data on street trees on the West side of Stonebridge. • Communicate with the City about future tree plantings • Reminders – Stoop and Scoop, Litter Pick-Up, Blue/Black Box Recycling
Special Guest Nicole Parent Tree Canopy Project
Tree Inventory Project
sub- A S H T R E E S total 20 treated Good >20DBH should be treated in 2014 65 rcm'd How many Ash Trees in Total? 470 How many Ash trees are city owned-trees? Green 279 White 65 Green or White 29 373 How many Ash trees are privately owned- trees? Green 63 White 15 Green or White 19 97 Number of Ash Trees treated by the City 20 Number of Ash Trees removed in May 2014 42 Number of Ash Trees marked for removal 43 # of Ash Trees >20DBH rcm'd for Treatment 65 Of the 65 recommended for treatment Ash Trees 25DBH or against the EAB, >25DBH there are 13 with (42 are city- Ash Trees 25DBH or >25DBH 5 are Privately owned 25DBH or larger, owned & 23 8 are City-owned Ash Trees 20DBH or of which only 8 privately- Ash Trees 20DBH or >20DBH >20DBH 14 are are city-owned. owned) 38 City-owned Privately owned
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