Acknowledgement of Country “We acknowledge and pay respect to the Widjabal people of the Bundjalung Nation on whose Land we meet”. 1
Cultural Infrastructure Program Management Office Stage two information session and webinar Lismore Regional Gallery 14 December 2017 Slide 1: Welcome 2
Session plan — Create in NSW: Arts — State Infrastructure Strategy Cultural Policy Framework Update 2014 Need for a Developing a sustainable and standardised cultural investment resilient cultural sector, framework and a broader cultural Session Topic Start Duration equitable distribution of infrastructure strategy time resources, investment and support for Western Sydney — Regional Development 1 General information on stage two 12:30 30 min and regional NSW Framework Quality services and infrastructure in regional NSW; — State Priorities Increase supporting growing regional 2 Applications with ETC below $250,000 13:05 45 min cultural participation by 15%; centers; activating economic Building infrastructure potential 3 Applications with ETC above $250,000 13:55 35 min The plan for today is: 1. To make sure you know what’s required in your stage 2 application, and 2. Where to find the information you need The PowerPoint is broken into sessions: Session 1 ‐ General will be covering topics for every applicant (from slide 4) Session 2 – Specifically for those with an Estimated Total Cost below $250,000 (from slide 18) Session 3 – is specifically for applicants with an Estimated Total Cost above $250,000 (from slide 39) Just a reminder that we will be referring to the resources sent out to you via email, so keep them handy. The resources can also be easily downloaded from the Regional Cultural Fund website. 3
General information session For all stage two applicants : 1. Application categories 2. Application forms 3. Timelines 4. Assessment process 5. Support and where to find information Got a question? Please email regional@arts.nsw.gov.au with Webinar Question in the subject line The main takeaway is that you understand what is required of you, when it’s required by and how to seek help when you need it. 4
Risk profile The Estimate Total Cost to deliver the project determines the risk profile ETC ETC $1M $1M Risk $ Other The risk level for funding both projects is the same even though Other funding the amount Amount requested from the requested RCF is different from RCF Amount requested from RCF Project A Project B Got a question? Please email regional@arts.nsw.gov.au with Webinar Question in the subject line Categories for stage two have changed. Applications are measured by your project’s Estimated Total Cost (ETC). NOT the amount you have requested from the Regional Cultural Fund. The reason for this is that ETC is a more accurate representation of the size of your project and the risk it poses to NSW Government as the funding body. Note: While you may only be asking for $200,000 from the Regional Cultural Fund but your project’s total cost is $1 million, you bare the same risk as a project asking for $700,000 towards a $1million project. 5
Application categories Categories are now based on the Estimate Total Cost to deliver the project ETC above $250,000 Estimate Total Cost (ETC) Total cost to deliver your project ETC below $250,000 Got a question? Please email regional@arts.nsw.gov.au with Webinar Question in the subject line Stage two will have two categories • Above $250,000 ETC • Below $250,000 ETC These categories determine what you need to deliver as part of your stage two application and what it’s assessed against. 6
Application requirements Estimate Total Cost determines the application requirements ETC above $250K Business case template ETC below $250K Benefit cost ratio Project plan template (ETC above $5M only) Got a question? Please email regional@arts.nsw.gov.au with Webinar Question in the subject line Applications with ETC above $250K will need to complete the business case. This will be covered in session 3. (from slide 39) There are some resources to help you. They’ll be on our website. • Business Case template and completed example • Business Case Guidelines • An instructional video The Regional Cultural Fund is 1 of 6 funds under the Regional Growth Fund. Please note the Regional Growth Fund contacts and process instructions in the business case guidelines and video do not apply to you. The Regional Cultural Fund inbox and phoneline are your contacts for your application and your first port of call for any questions. Some have already completed a business case and might like to submit that. Applicants are advised to make sure it covers all requirements as outlined on page 1 of the Business Case Guidelines. Also please note that projects with an ETC above $5M will need to provide a Treasury compliant BCR. (We will be in touch with these applicants separately to provide further guidance). 7
Applications with ETC below $250K will need to complete the: • Project Plan template (this includes a budget template) • And provide supporting documents. This will be covered in Session 2. (from slide 18) 7
How much detail? The level of detail required for applications is proportional to the amount requested The information required for the application increases as the ETC increases ETC $ Level of detail required in the stage two application Got a question? Please email regional@arts.nsw.gov.au with Webinar Question in the subject line While we’ve made two categories based on increased fairness, a principle of proportionality still stands. Meaning, the more expensive your project is, the higher risk it poses. Therefore, the more detail you should provide in your application. That said, proportionality is not a precise science but it is a way of making the process fair for all applicants. The assessors will take the Estimated Total Cost (ETC) and risk of a project into account when assessing applications and compare that with the detail you have provided. 8
Timelines Timelines for stage two applications submission and assessment Applicants Applications advised of stage due 3 April one outcome 2018 1 2 3 4 4 Stage two Announcements now open from mid 2018 Got a question? Please email regional@arts.nsw.gov.au with Webinar Question in the subject line The timeline for submission of this material has been extended to allow appropriate time to complete this further information. The processing time for the applications was delayed significantly as the volume of applications received was far more than anticipated. To ensure you have sufficient time to complete a quality application in stage two, it was important to extend the time frame. Further information will now be due 3 April 2018 with an announcement to be made in approximately mid‐2018. 9
Regional Cultural Fund objectives Summary of the RCF objectives Regional communities Bold and exciting new and have access to cultural upgraded cultural experiences that result infrastructure is supported in recreational and across NSW educational benefits Regional NSW’s cultural offering Projects representing value is improved and for money and strong ongoing its rich diversity viability are supported is supported and encouraged Got a question? Please email regional@arts.nsw.gov.au with Webinar Question in the subject line This slide shows the Regional Cultural Fund objectives ‐ You may recognise these from the EOI guidelines. Just FYI to let you know in sessions 2 and 3 we’ll make a few references to these. Understanding the objectives is the first step in the stage 2 assessment process. 10
Stage two assessment criteria All applications will be assessed against the four assessment criteria Criteria 1 Criteria 2 CAPACITY CASE FOR TO CHANGE DELIVER Criteria 4 Criteria 3 ENGAGEMENT VALUE AND FOR REACH MONEY Got a question? Please email regional@arts.nsw.gov.au with Webinar Question in the subject line This slide shows the 4 assessment criteria. You might recognise some these from the EOI process. Here they’ve been refined to get to the point on what’s expected in stage 2 applications. Key point – all criteria are equally weighted – so in order to be most competitive you need to be strong in all criteria. For example you can’t just have a good idea, you need a realistic budget, prove you’re able to deliver it and have your community’s support demonstrated. The proportionality concept also applies here. A single panel will assess all applications, each one will receive a score and be ranked based on their score. The list will determine which applications receive funding based on the amount of funding available. Just a reminder – don’t worry too much about how good other applications might be – just focus on making your application the best it can be, and we’re here to support you in that process. 11
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