ACCOUNT CODING Unit Course Project Fund Program Function - PowerPoint PPT Presentation

ACCOUNT CODING Unit Course Project Fund Program Function Object XXX XXX XXXX XXX XXX XXXX XXXX Presented by Matt Roberson

The Goals for Today… • After the training, you will have a better understanding of the new account codes that was recently implemented by the state of Arizona. • After this presentation, you will have also refined and practiced skills you have already acquired with account code structures used for purchase order procedures in Dysart.

Review • Here is a pop quiz… • What does the code 2213 stand for? Instructional staff training • What does function 2570 represent? Personnel Services (which would be used for non ‐ instructional personnel training) • What object code would you use for travel reimbursement? Object code 6580

Purposes of account codes… • Why do I need to know this? • The purpose of account codes is to ensure districts comply with U.S. generally accepted accounting principles. • Proper account code use improves financial data collection, reporting, transmission, accuracy and comparability among Arizona districts and nationally. • This helps us provide better information for administrators, parents, board members, legislators, and other interested parties. • Accurate reporting for the dollars in the classroom calculations performed by the Arizona Auditor General. • Last but not least, using proper account codes help us process requisitions quicker!

New Function Codes Business Services Business Services (Cont.) 2320 ‐ Executive Administration 2530 ‐ Heads of Components Support Services ‐ Central • Director of Finance • Executive Director of Business Services • Business Services Administrative Assistant

New Function Codes (Cont.) Education Services Education Services (Cont.) 2240 ‐ Heads of Components Support 2530 ‐ Heads of Components Support Services ‐ Instruction Services ‐ Central • Director of Curriculum • Director of Research and Assessment Achievement • Director of Instructional Technology • Ed. Services Administrative Secretary II

New Function Codes (Cont.) Exceptional Student Services Federal Projects/Community Outreach 2240 ‐ Heads of Components Support Services ‐ Instruction 2530 ‐ Heads of Components Support Services ‐ Central • Director of Federal Projects & • Director of Exceptional Student Community Outreach Services • Federal Projects Administrative • ESS Administrative Secretary II Secretary II

New Function Codes (Cont.) Human Resources Information Technology 2320 ‐ Executive Administration 2530 ‐ Heads of Components Support Services ‐ Central • Chief Information Officer • Executive Director for Human Resources • HR Administrative Assistant

New Function Codes (Cont.) Maintenance Nutrition Services 2680 ‐ Heads of Components Operation 3110 ‐ Heads of Components Food and Maintenance of Plant Service Operations • Director of Maintenance • Nutrition Coordinator • Maintenance Office Manager

New Function Codes (Cont.) Student Activities and Athletics Student Services 2240 ‐ Heads of Components Support 2170 ‐ Heads of Components Support Services ‐ Instruction Services ‐ Students • Director of Student Activities • Director II ‐ Student Services and Athletics

New Function Codes (Cont.) Transportation 2740 ‐ Heads of Components Student Transportation • Director of Transportation • Transportation Administrative Secretary II

New Object Codes • 6731 ‐ Furniture and Equipment – Unit price less than $5,000 • 6733 ‐ Furniture and Equipment – Unit price $5,000 or more • 6734 ‐ Vehicles – Unit price less than $5,000 • 6736 ‐ Vehicles – Unit price $5,000 or more • 6737 ‐ Technology ‐ Related Hardware and Software – Unit price less than $5,000 • 6739 ‐ Technology ‐ Related Hardware and Software – Unit price $5,000 or more

Instructional Aids • The following 6643 ‐ Instructional Aids (capital merchandise) listed on the Capital Determination Chart do not have a useful life of longer than one year and therefore, will be considered a 6610 ‐ General Supply (consumable): • Alphabet blocks • Calculators (non T ‐ I) • Globes • Maps • Instructional games • Math manipulatives

Team Exercise

1. Salary for a Paraprofessional at Riverview Elementary paid by Exceptional Student Services 001 200 1000 6152 127 525 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

2. Transportation's Secretary submitted a travel reimbursement form for the month of July 001 410 2740 6580 500 509 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

3. Registration fee for Mountain View's Principal to attend a conference in Tucson paid by Ed. Services 001 100 2570 6360 123 520 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

4. Registration fee for a Dysart High School Counselor to attend a conference in Phoenix 001 100 2570 6360 205 205 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

5. The Director of Curriculum Assessment purchases a new office table for $6,000 610 100 2240 6733 500 520 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

6. Dysart Elementary purchases one $1,200 trombone for band 610 100 1000 6731 101 101 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

7. Willow Canyon is paying a teacher to come in during the summer to write curriculum 001 100 2212 6116 210 210 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

8. The Exceptional Student Services Secretary needs a new battery for his/her laptop 001 200 2240 6610 500 525 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

9. Thompson Ranch purchases food for a Parent Night event at their school 001 100 2190 6610 117 117 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

10. The IT Department purchases a laptop for a Tech that cost $1,300 610 100 2580 6737 500 507 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

11. Valley Vista purchases an online subscription for library books (ebooks) 610 100 2220 6641 220 220 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

12. Dysart High School wants to purchase a one year online assessment subscription for the Guidance Counselor 001 100 2120 6644 205 205 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

13. Registration fee for the Director of Federal Projects to attend a conference in Mesa using Title I money 101 100 2570 6360 500 530 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

14. Kingswood is having a smart board moved and reinstalled in room B ‐ 15 001 100 1000 6340 106 106 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

15. Valley Vista is renting portable restrooms for their athletic fields 001 620 2620 6442 220/544 220 COURSE FUND PROGRAM FUNCTION OBJECT UNIT

Recap… • Provide two reasons why account codes are important for everyone at Dysart. • Give three account code changes that will be in effect for the 2015 ‐ 2016 school year. • How are dollar limits essential to the new capital account code procedures? • Are there any additional questions?