7/30/2020 ELC PROVIDER MEETING 7/30/2020 1 WELCOME & CEO UPDATES BY LIZ MURPHY 2 1
7/30/2020 • Dr. Tara Orlowski, ELC Board Chair • Lizbeth Murphy, Chief Executive Officer • Stephanie Savestanan, Chief Program Officer • Marcia Hently, Family Services Manager • Melanie Worley , Early Care and Education Manager • Kathy Douglas, Distance Learning & Resource Director • Sarah Heath, Provider Relations Manager • Samantha Zadikow, Executive Coordinator • Morgan Evers, Community Relations Manager ELC Staff Members 3 jxÄvÉÅx jxÄvÉÅx Kara Palmer Smith Chief Operations Officer 4 2
7/30/2020 jxÄvÉÅx jxÄvÉÅx Utv~ Utv~ Travis Gordon Interim Chief Financial Officer 5 YtÜxãxÄÄ 9 YtÜxãxÄÄ 9 Uxáà j|á{xá Uxáà j|á{xá Sarah Heath Provider Relations Manager 6 3
7/30/2020 Florida Department of Children and Families by Cindy Campbell 7 Do you have questions? You can type your questions in the chat box. 8 4
7/30/2020 PROVIDER RELATIONS UPDATE BY SARAH HEATH 9 COVID-19 PROVIDER ISSUES July 2020 COVID-19 Closures and Re-openings • Continue to notify Provider Relations of closure dates and/or date of reopening by emailing providerrelations@elcbigbend.org • Notifications of closures must include the provider name, first date closed, last date closed, and date of reopening. • If the last day closed and the re-open date are unknown, indicate that by stating “To Be Determined” in your notification. • This also applies to any August COVID-19 closure dates. OEL Closure Questionnaire • OEL will require providers to complete a questionnaire for July COVID-19 closures as they have for May and June. • It is very important to complete this on time as it will determine whether OEL will authorize us to pay you for your COVID closure dates. • The questionnaire will be located in your Provider Profile. 10 5
7/30/2020 COVID-19 PROVIDER ISSUES Parent Co-Pays • Parent co-pays are waived for the month of August. • Providers are to resume collection of parent co-pays September 1. • If this information changes, you will receive notification from the ELC. • Differentials and parent co-pays are different; the co-pay is the parent payment assessed by the ELC, and the differential is the difference between your private pay rate and ELC’s reimbursement rate Provider Payment • SR and VPK providers open as of July 1 will continue to be paid based on enrollments rather than attendance for the months of July and August. • The requirement that enrolled children must have attended at least one day for the provider to be paid for that child has not changed. 11 COVID-19 PROVIDER ISSUES ESS Referrals • The Essential Services/First Responder referral program is being phased out and no new referrals will be issued after July 31. • Referral expiration dates will not change; for example, if a referral was issued July 20 and is valid through October 20, the referral will remain in effect until October 20. Virtual VPK • At this time virtual VPK programs are not an option. Latest CARES Grants • Applications are currently being reviewed and processed. • If you have not applied, you have until the close of business tomorrow, July 31, to submit your application. • ELC staff may contact you for clarification or to make corrections to your application. 12 6
7/30/2020 SCHOOL READINESS • 19-20 Contract Extensions • 20-21 School Readiness Contracts • Contracts have been initiated; complete, certify, and submit by Friday, August 7. • Providers who did not receive a CLASS observation due to COVID-19 will remain on the 19-20 contract extension until they are assessed, will then complete a contract amendment and 20-21 contract. • Provider Relations will contact those providers who were not assessed to obtain reimbursable holiday dates. • Remember-your Provider Profile is NOT the same thing as your SR contract. 13 SCHOOL READINESS July Holidays • Complete and submit survey that was sent out Monday by close of business today to ensure correct payment for July reimbursable holidays. New School Readiness Curriculum • The deadline for providers to purchase curriculum from the new statewide approved curriculum list is September 30. • All SR providers must purchase and implement an approved curriculum. • Even if you are using a curriculum from the list, it must be updated to the current approved version on the list. 14 7
7/30/2020 • VPK Applications have been initiated; if you would like to complete a 20-21 VPK application, contact providerrelations@elcbigbend.org and we will initiate it for you. VPK • Programs can begin on the original school district start date and you will not have to update your calendar if that district start date changes. • Upon completion and submission of your VPK application, the ELC will review & approve it. • Once the VPK Application is approved, the ELC will initiate your VPK contract. Remember: The VPK contracting process has two steps! • When your VPK contract is approved, be sure to complete 1. Application your annual registration in Bright Beginnings and order your 2. Contract VPK Assessment materials. 15 • Providers with insurances lapses for 19-20 will NOT face financial consequences. PROVIDER • Effective August 1, you will be assessed a financial penalty for a lapse in your required liability INSURANCE insurance. • You will be notified in writing by the ELC if you have a lapse and are assessed a penalty. • The penalty is based on the length of the lapse. New Process • Repeated lapses may result in contract termination. Effective August 1, 2020 16 8
7/30/2020 Lapse Period (Business Days) Penalty Amount 15 days or less $50 16 to 30 days $150 31 days or more $250 PROVIDER *Additional Penalty for 60 days or $200 INSURANCE more • A lapse of 31+ days will result in a 3 month probation consisting of the ELC monitoring your insurance policy by contacting your insurance company to verify continued coverage and provider completion of a monthly attestation that you have current coverage. • Two or more insurance lapses for a period of 31+ days will result in contract termination and you will be ineligible to apply for an SR or VPK New Process contract until the following program year. Effective A single lapse of 16+ days the following program year will result August 1, 2020 in contract termination and removal from eligibility for five years. 17 DO YOU HAVE QUESTIONS? You can type your questions in the chat box. 18 9
7/30/2020 GOVERNANCE UPDATES BY SAMANTHA ZADIKOW 19 YOUR ELC PROVIDER REPRESENTATIVES Tomica King-Jackson Our Blessings Early Learning Center (Jefferson County) Private for-profit provider representative Kristin Olson Advent Day Preschool (Leon County) Faith-based provider representative 20 10
7/30/2020 Standing Committees Program Policy Finance Executive and Strategy The ELC Committees and Board of Directors meet quarterly each ELC BOARD fiscal year. AND COMMITTEE Meeting information can be found under the Public Notices section of the Governance tab of ELC’s website. MEETINGS All board and committee meetings are open to the public. If planning to attend a meeting simply reach out to governance@elcbigbend.org prior to the meeting. 21 HOW TO FIND MEETING DETAILS Governance Public ELC Website Tab Notices Tab www.elcbigbend.org/Governance/Public-Notices 22 11
7/30/2020 I’D LIKE TO ATTEND A MEETING Visit ELC’s website to During the “Public see what meetings are Comment” portion of scheduled, decide the meeting you will which you would like introduce yourself. If to attend. you would like to address the meeting members you may. When you arrive for Contact Governance the meeting, you will 48 hours or more be asked to sign in before the meeting. and there will be a You will be given the chair with your name meeting details and on it containing an receive a calendar Agenda. invite. 23 BOARD OPENINGS Please direct all inquiries to governance@elcbigbend.org Madison County- one private sector business member needed Governor-appointed positions- three vacancies total Must complete the questionnaire and follow the 5 steps listed at www.flgov.com/appointments/ 24 12
7/30/2020 Board & Committee Meetings: 1 st Quarter September 3 rd at 9:00am – Program Policy and Strategy Committee September 8 th at 9:00am – Finance Committee September 10 th at 9:00am – Executive Committee September 17 th at 11:30am – Board of Directors If interested in attending, reach out to governance@elcbigbend.org at least 2 full business days before the scheduled meeting for details. 25 PROGRAM SERVICES UPDATE BY STEPHANIE SAVESTANAN 26 13
7/30/2020 ESSENTIAL WORKERS REFERRALS 27 ESS REFERRALS What happens when a family’s ESS referral ends? Purpose for Care includes: The ELC emails the family that: a new ESS referral the referral has ended and another referral type (DCF/CS/DV/HOMELESS) a new purpose for care (PFC) is needed and work and/or education it has up to 90 days to prove continued eligibility disability 28 14
7/30/2020 WHAT The ELC continues to pay providers under ESS until the children HAPPENS are: DURING eligible for another SR category or THE 90 not eligible for SR DAYS? If the family is not eligible, the last date of SR is the sooner of: 14 days from the ELC’s decision or the end of the 90 days 29 WHAT INFORMATION WILL THE ELC The ELC will notify you of: SEND ME? new enrollments new parent fees SR terminations 30 15
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