7/3/2018 Ma ra na Bo a rd o f Adjustme nt 2018 T ra ining Se - PDF document

7/3/2018 Ma ra na Bo a rd o f Adjustme nt 2018 T ra ining Se ssio n F ra nk Ca ssidy, T o wn Atto rne y July 10, 2018 1 Boar d of Adjustment tr aining session over view • Bo a rd o f Adjustme nt Rule s o f Pro c e dure (2013) – BOA’ s a utho rity • Appe a ls • Va ria nc e s – BOA o ffic e rs a nd sta ff – Ag e nda – Pa rlia me nta ry pro c e dure • Ge ne ra l rule s tha t a pply to a ll pub lic b o die s – Co nflic t o f inte re st la ws – Ope n me e ting la w – Pub lic re c o rds la w 2 Boar d of Adjustment R ules of Pr ocedur e 3 1

7/3/2018 Boar d of Adjustment tr aining session over view • Bo a rd o f Adjustme nt Rule s o f Pro c e dure we re la st a me nde d b y the BOA in 2013 • A c o py o f the Bo a rd o f Adjustme nt Rule s o f Pro c e dure is in the a g e nda ma te ria ls • T he BOA is a utho rize d to a do pt a ll rule s a nd pro c e dure s ne c e ssa ry o r c o nve nie nt fo r the c o nduc t o f its b usine ss, c o nsiste nt with a pplic a b le la w a nd a ny rule s o f pro c e dure e sta b lishe d fo r the BOA b y the T o wn Co unc il 4 BOA’ s a utho rity 5 BOA’s author ity • Bo a rd o f a djustme nt a utho rity is de fine d in sta te la w a nd in T o wn o f Ma ra na o rdina nc e s – T he c o ntro lling sta te la w is Arizo na Re vise d Sta tute s se c tio n (A.R.S. §) 9-462.06 (c o py in a g e nda ma te ria ls) – T he c o ntro lling T o wn o f Ma ra na o rdina nc e is Ma ra na T o wn Co de se c tio n 17-2-2 (c o py in a g e nda ma te ria ls) 6 2

7/3/2018 BOA’s author ity • Unde r sta te la w, the BOA he a rs a nd de c ide s: – Appe a ls: It is a lle g e d the re is a n e rro r in a n o rde r, re q uire me nt o r de c isio n ma de b y the zo ning a dministra to r in the e nfo rc e me nt o f a ny zo ning o rdina nc e – Va ria nc e s fro m the te rms o f the zo ning o rdina nc e : • Only if, b e c a use o f spe c ia l c irc umsta nc e s a pplic a b le to the pro pe rty, inc luding its size , sha pe , to po g ra phy, lo c a tio n, o r surro unding s, the stric t a pplic a tio n o f the zo ning o rdina nc e will de prive the pro pe rty o f privile g e s e njo ye d b y o the r pro pe rty o f the sa me c la ssific a tio n in the sa me zo ning distric t • Any va ria nc e g ra nte d is sub je c t to c o nditio ns a s will a ssure tha t the va ria nc e sha ll no t c o nstitute a g ra nt o f spe c ia l privile g e s inc o nsiste nt with the limita tio ns upo n o the r pro pe rtie s in the vic inity a nd zo ne in whic h the pro pe rty is lo c a te d 7 BOA’s author ity • Sta te la w pro vide s tha t the BOA ma y no t: – Ma ke a ny c ha ng e s in the use s pe rmitte d in a ny zo ning c la ssific a tio n o r zo ning distric t – Ma ke a ny c ha ng e s in the te rms o f the zo ning o rdina nc e – Gra nt a va ria nc e if the spe c ia l c irc umsta nc e s a pplic a b le to the pro pe rty a re se lf-impo se d b y the pro pe rty o wne r 8 BOA’s author ity • Ma ra na T o wn Co de se c tio n 17-2-2 a utho rize s the BOA to c o nside r: – Va ria nc e s. T he b o a rd o f a djustme nt sha ll he a r a nd de c ide a ppe a ls fo r va ria nc e s, a s pro vide d b y sta te la w – I nte rpre ta tio ns. T he b o a rd o f a djustme nt sha ll he a r a nd de c ide a ppe a ls fro m zo ning de c isio ns o f the pla nning dire c to r, a s pro vide d b y sta te la w – Othe r ma tte rs. T he b o a rd sha ll c o nside r a ny o the r ma tte r re fe rre d b y the c o unc il 9 3

7/3/2018 BOA’s author ity • Othe r c urre nt a nd pro po se d BOA func tio ns (c o pie s in a g e nda ma te ria ls): – He a rs pro pe rty ma inte na nc e a ppe a ls unde r Ma ra na T o wn Co de Cha pte r 10-2 – Pro po se d to he a r te mpo ra ry use pe rmit a ppe a ls unde r dra ft T o wn Co de se c tio n 17-3-3 – Pro po se d to he a r mino r la nd divisio n a ppe a ls unde r dra ft T o wn Co de se c tio n 17-5-5 – Pro po se d to he a r pa rking justific a tio n a na lysis a ppe a ls unde r dra ft T o wn Co de se c tio n 17-9-2 – Pro po se d to ta ke the ro le o f the fo rme r c ultura l re so urc e s b o a rd unde r dra ft T o wn Co de se c tio ns 17-12-6 a nd 17-12-7 10 Appe a ls 11 Appeals • Wha t? – “A b o a rd o f a djustme nt sha ll he a r a nd de c ide a ppe a ls fro m the de c isio ns o f the zo ning a dministra to r…” – An a ppe a l must invo lve zo ning – Ma ra na L DC inc lude s no n-zo ning ma tte rs whic h a re no t sub je c t to a ppe a ls to the BOA; fo r e xa mple : • F lo o dpla in • Sub divisio ns 12 4

7/3/2018 Appeals • By who m? – “Appe a ls to the b o a rd o f a djustme nt ma y b e ta ke n b y pe rso ns a g g rie ve d o r b y a ny o ffic e r…o f the munic ipa lity…” – L o ts o f la w o n “pe rso ns a g g rie ve d”—typic a lly so me o ne dire c tly a ffe c te d 13 Appeals • Ho w? – Writte n no tic e o f a ppe a l file d with the zo ning a dministra to r • Within a “re a so na b le time ” • Spe c ifying the g ro unds fo r the a ppe a l – T he zo ning a dministra to r tra nsmits to the BOA a ll re c o rds re la ting to the a ppe a l – 15 da ys’ no tic e o f the BOA he a ring • By pub lic a tio n in a ne wspa pe r • By po sting ne a r the a ffe c te d pro pe rty 14 Appeals • Wha t de c isio n c a n the BOA ma ke ? – T he BOA ma y “re ve rse o r a ffirm, who lly o r pa rtly, o r mo dify the o rde r, re q uire me nt o r de c isio n o f the zo ning a dministra to r a ppe a le d fro m, a nd ma ke suc h o rde r, re q uire me nt, de c isio n o r de te rmina tio n a s ne c e ssa ry” – BOA’ s de c isio n ma y inc lude re la te d c o nditio ns 15 5

7/3/2018 Appeals • Wha t the n? – A “pe rso n a g g rie ve d” ma y c ha lle ng e the BOA’ s de c isio n in c o urt – T he a ppe a l b e fo re the c o urt is b a se d so le ly o n the re c o rd b e fo re the BOA – Ma ke a g o o d re c o rd • Cle a rly ide ntify spe a ke rs • Bring do c ume nts a nd ma ps into e vide nc e • E xpla in wha t’ s ha ppe ning – “T his lo c a tio n rig ht he re ” – “L e t the re c o rd re fle c t tha t the spe a ke r ha s po inte d to …” 16 Va ria nc e s 17 Var iances • Wha t? “A b o a rd o f a djustme nt sha ll…he a r a nd de c ide a ppe a ls fo r va ria nc e s fro m the te rms o f the zo ning o rdina nc e o nly if, b e c a use o f spe c ia l c irc umsta nc e s a pplic a b le to the pro pe rty, inc luding its size , sha pe , to po g ra phy, lo c a tio n, o r surro unding s, the stric t a pplic a tio n o f the zo ning o rdina nc e will de prive suc h pro pe rty o f privile g e s e njo ye d b y o the r pro pe rty o f the sa me c la ssific a tio n in the sa me zo ning distric t.” 18 6

7/3/2018 Var iances • L e g a l re q uire me nts: – A va ria nc e ma y b e g ra nte d o nly whe re the re a re spe c ia l c irc umsta nc e s tha t a pply to the pro pe rty – Any ha rdship whic h is a b a sis fo r a va ria nc e must re la te to the la nd, NOT the o wne r – A pe rso na l ha rdship do e s no t justify a va ria nc e – T he la ndo wne r’ s ne e d to re c e ive a n a de q ua te fina nc ia l re turn o n the pro pe rty is no t a le g itima te b a sis fo r a va ria nc e – A va ria nc e ma y no t b e g ra nte d whe re the ha rdship wa s willfully a nd inte ntio na lly c re a te d b y the la ndo wne r – T he BOA ma y no t g ra nt a “use ” va ria nc e , i.e ., • Ma ke a ny c ha ng e s in the use s pe rmitte d in a ny zo ning c la ssific a tio n o r zo ning distric t • Ma ke a ny c ha ng e s in the te rms o f the zo ning o rdina nc e 19 Var iances • Pro c e dure s: Sa me a s fo r a ppe a ls 20 BOA o ffic e rs a nd sta ff 21 7

7/3/2018 BOA officer s and staff • BOA e le c ts Cha ir a nd Vic e Cha ir e a c h April (o r the first me e ting the re a fte r) o r whe n va c a nc ie s o c c ur – No te : BOA te rms e xpire a t the e nd o f F e b rua ry • Cha ir a nd Vic e Cha ir se rve fo r two ye a rs a nd a re e lig ib le fo r re e le c tio n 22 BOA officer s and staff • Pla nning Dire c to r is re spo nsib le to a ssig n so me o ne to b e BOA Se c re ta ry • T o wn Atto rne y o r de sig ne e pro vide s le g a l a dvic e • Outside c o unse l is so me time s a ppo inte d fo r BOA E xa mple : – T o wn Atto rne y a dvise d sta ff – Sta ff’ s inte rpre ta tio n is a ppe a le d to BOA – BOA re ve rse s sta ff’ s inte rpre ta tio n 23 Ag e nda 24 8

7/3/2018 Agenda • T he Se c re ta ry pre pa re s the a g e nda • Curre nt BOA rule s ha ve no pro visio n fo r BOA Cha ir o r BOA me mb e rs to re q ue st to inc lude ite ms o n the a g e nda • T he BOA is a “q ua si-judic ia l” b o dy; o the r tha n tra ining a nd o the r a dministra tive ma tte rs, its a g e nda ite ms a re c a se s b ro ug ht b e fo re it 25 Pa rlia me nta ry pro c e dure 26 Par liamentar y pr ocedur e • T he Cha ir ma na g e s the flo o r a t a ll me e ting s • Dire c t yo ur q ue stio ns to the a pplic a nt o r spe a ke r • Co nfine q ue stio ns a nd disc ussio n to the issue • Do n’ t inte rrupt a no the r BOA me mb e r • L imit dire c t spe a ke r-a udie nc e inte ra c tio n • De b a te a nd disc uss a fte r the he a ring is c lo se d a nd – Be fo re a mo tio n is ma de , a nd/ o r – Be twe e n whe n a mo tio n is se c o nde d a nd the vo te 27 9