6/7/2016 RSNA 2016 Exhibitor Housing & Registration 1 What’s new with exhibitor housing & registration – Why book rooms using the RSNA housing system – Official companies – Tiered Opening – Block vs. Individual Housing systems – Chicago update – Badges 2 Why book your rooms using the RSNA housing system? Extra Priority Points Discounted Rates Easy Online Booking Exceptional Customer Service Support RSNA Free Transportation 3 1
6/7/2016 RSNA’s Official Housing Companies Experient is the official housing provider for exhibitors attending the Annual Meeting. Official international travel partner for groups – providing a variety of international travel packages including airfare and hotel. Official travel partner for groups from China and Taiwan – providing travel and hotel packages. 4 Tiered Opening for Registration and Housing Earned 2015 exhibitor priority points determine date for accessing the exhibitor registration and housing website: • Wednesday, June 8, at 10:30am(CT): – Companies with 85 or more points • Thursday, June 9, at 10:30am(CT): – Companies with 35 or more points • Friday, June 10, at 10:30am(CT): – Housing open to all companies 5 Individual Exhibitor Housing vs. Block Housing What’s the difference? Individual Exhibitor Housing – Requesting 24 rooms or less on peak night – Cancellation policy, 72 hours prior to date of arrival Exhibitor Block Housing – Requesting 25 rooms or more on peak night. – Earned 2015 exhibitor priority points determine sequential order for processing block housing requests – Attrition, changes and cancellation policies 6 2
6/7/2016 Beginning June 8 Start with the RSNA housing site and select… 7 RSNA 8 Individual Exhibitor Housing RSNA 9 3
6/7/2016 10 Block Housing RSNA 11 Block Housing 12 4
6/7/2016 McCormick Place Event Center, Marriott Marquis Chicago, Hyatt Regency McCormick Place and four distinctive buildings 13 New Hotels 14 Three blocks from the new Cermak-McCormick Place Green Line Minutes from Museum Campus Field Museum Shedd Aquarium Adler Planetarium Soldier Field U.S. Cellular Field 15 5
6/7/2016 Registration - Access 16 Registration - Access Badge Allotment: • (5) five complimentary badges per 100 square feet of exhibit space purchased • $50 fee per badge over allotment • No refunds will be issued for badges purchased but not used. 17 Registration – Badge Types Badge Access and Types: • Exhibitor • Distributor • Badge Access – Two Exhibit Halls – Learning Center – Educational Sessions, if space permits • CME or CE credit is not tracked or awarded to those with exhibitor badges 18 6
6/7/2016 Badge Samples 19 Registration – Badge Distribution Badge Distribution • Hold for onsite pick-up • FedEx • UPS • Mail (US only) 20 Registration – Additional Information Promo Codes Booth Size Promo-Codes • 100 - 900 sq. ft. ................................................. 5 • 1000 - 3900 sq. ft. ............................................. 10 • Greater than 4000 sq. ft. ................................... 20 21 7
6/7/2016 Registration – Adding Events • Bistro RSNA – $22 per day in advance • 5K Fun Run – Tuesday, November 29, 6:30 a.m. – $40 tax deductible donation to R&E Foundation • Tours – Enjoy the sounds of music, view architectural wonders, explore unique neighborhoods, learn a new cooking technique, and more. 22 Just Ask, We’re Happy To Help • Need more hotel rooms? • Email housing@rsna.org • Need help with registration? • Email reginfo@rsna.org • Need clarification on your booth? • Email exhibits@rsna.org 23 8
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