22/03/2018 PenCHORD Timeline THE THE RO ROLE OF OF SYSTEM SYSTEM DY - - PDF document

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22/03/2018 PenCHORD Timeline THE THE RO ROLE OF OF SYSTEM SYSTEM DY - - PDF document

22/03/2018 PenCHORD Timeline THE THE RO ROLE OF OF SYSTEM SYSTEM DY DYNAMICS IN IN HE HEAL ALTH TH AND AND SOC SOCIAL CARE CARE 2009 2010 2011 2012 2013 2014 2015 2016 2017 Launch PenCLAHRC 2 PenCLAHRC Martin Pitt Event starts


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THE THE RO ROLE OF OF SYSTEM SYSTEM DY DYNAMICS IN IN HE HEAL ALTH TH AND AND SOC SOCIAL CARE CARE

Martin Pitt

Associate Professor of Healthcare Modelling and Simulation University of Exeter : Medical School

Mast House, Plymouth : 13 March 2018

Presentation structure

  • Background to PenCHORD/PenCLAHRC
  • The increasing use of SD in healthcare modelling
  • Some examples of SD application in healthcare
  • Areas of application that SD is best suited
  • Reasons for the increasing adoption of SD
  • Main Limitations
  • Comparison with other modelling approaches
  • Q&A

PenCHORD

  • Peninsula
  • Collaboration for
  • Health
  • Operational
  • Research and
  • Development

http://clahrc‐peninsula.nihr.ac.uk/penchord

PenCHORD Timeline

Launch Event Setting up organisation Seminar /Showcase Series 2010 2009 PenCLAHRC starts 2011 2012 2013 2014 2015 Collaborative Project work 70 Number of completed projects Training Modules PenCLAHRC 2 2016 2017 HSMA programme

SW CLAHRC – Collaboration for Leadership in Health Research and Care

PenCHORD

OR: Many relevant approaches/tools. Solutions/tools Guidance/Collaboration Empowerment/Learning Needs Data Resources

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Increasing use of SD in healthcare

Health SD publications by year (from Brailsford et al. 2008)

  • 1. Mapping Acute Patient Flows

Lane, D.C. & Husemann, E. (2008). System dynamics mapping of acute patient flows. Journal of the Operational Research Society, 59(2), pp.213–225. Preliminary consultations Workshops

  • 1. Mapping Acute Patient Flows ‐ Methods
  • 1. Mapping Acute Patient Flows ‐ impact
  • The specific proposals for improving patient experience were fed back into the

DoH and, hence, the NHS. This work was presented to Emergency Services Action Team (ESAT), reporting on both the specific results and the general mapping

  • approach. The report itself, in the words of one of the Steering Committee

members, ‘has informed the modernisation of [A&E] services initially through an [A&E] task force and subsequently through the Modernisation agency.’

  • Another Committee member completes the story of the project described in this

paper: ‘In policy terms, [the] work made an important contribution to work on improving A&E departments. [The] report showed how relatively simple modifications in physical arrangements and treatment pathways might improve the delivery of service ... [the] report also helped to inform the work of the Accident and Emergency Modernisation Programme.

  • 2. Dentistry Workforce planning in Sri Lanka

De Silva MDK. 2012. Dental Workforce Planning for Sri Lanka. PhD Thesis conferred by Univ. of Southampton

  • 2. Dentistry Workforce planning in Sri Lanka
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  • 2. Dentistry Workforce planning ‐ impact
  • By illustrating various policy options with the model simulation for 15 years, the author

was able to convince the Ministry of Higher Education and the Ministry of Health, that if the status quo continues, the dental workforce supply dynamics over the next 15 years will be almost the same as today. There will be around 250 dental surgeons seeking government employment throughout the simulation period from 2010 to 2025. Furthermore, although the waiting time to secure government employment will improve, it will be more than three and a half years, throughout the above period.

  • Based on this model illustration, the Ministry of Higher Education decided not to increase

the intake of dentistry students for the next ten years. Moreover, the Ministry of Health also accepted the study results and was convinced, based on the advice and recommendations of the author, of the long‐term adverse consequences of having unemployed dental surgeons.

  • The Ministry decided to obtain special Cabinet approval to create 400 additional

vacancies in the Ministry of Health within the next three years. With the implementation

  • f this proposal, most of the country‟s dental treatment needs could be met, while

harnessing the potential of trained dental manpower in a productive manner to enhance the country‟s health development.

  • 3. Emer

Emergency ncy and and on

  • n‐demand

demand health health ca care

Brailsford S, Lattimer VA, Tarnaras P, Turnbull C. Emergency and on‐demand health care: Modelling a large complex system. J Oper Res Soc 2004; 55:34‐42 Emergency Care On Demand (ECOD) project, focused on the at the time increasing pressure on emergency medical service use and consequent increasing number of hospital admissions in Nottingham. The project posed four main research questions, based around identifying the current configuration of the system, more precisely defining the present level of demand, how the system could be developed, and to what extent community preferences were driving use of Accident and Emergency (A&E).

  • 3. Emer

Emergency ncy and and on

  • n‐demand

demand health health ca care

  • 3. Emer

Emergency ncy and and on

  • n‐demand

demand health health ca care

  • Outputs
  • Projections from the model suggested that if emergency admissions continued to rise at

the rates experienced, average bed occupancy levels would be unmanageably high within two to three years. The most promising intervention was found to be the diversion of selected elderly patients to specialist investigation centres.

  • Impact
  • The model was used to investigate patient flows and bottlenecks and as a tool for

provoking and facilitating discussion. The Nottingham steering group for ECOD used the model to test and evaluate different scenarios of care. However, the primary use of the model was for promoting greater understanding of the dynamics of the system rather than in generating numerical outputs.

  • The essentially generic framework adopted and the model’s use of routinely collected

data means that this approach can readily be adapted elsewhere.

  • 4. Fa

Factors tha that influence uence ambul bulance ance deman demand

ISSUES:

  • Daily, Weekly, Monthly and Seasonal

Fluctuations well understood

  • Increasing year‐on‐year demand for

ambulance services

  • Recent changes (e.g. introduction of 111

Service) affecting demand, but annual increases before this

  • Studies typically look at A & E demand

with ambulance as one factor

  • Potential national application

Literature Search Literature Review Build Influence Map Discuss and Amend Map Agree Final Map

4.

  • 4. Fa

Factors tha that influence uence amb ambulan ance deman demand

Sys System em Dynam Dynamics cs Model Model

People who have not yet called an ambulance People calling for an ambulance Proximal Cause 1 Distal Cause 1 Proximal Cause 2 People who have called an ambulance

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4.

  • 4. Fa

Factors tha that influence uence amb ambulan ance deman demand

The The Re Results

Rank Influencing Factor Absolute Magnitude of Difference (%) 1 Number of people with regular falls per month 34.3122% 2 Initial Elderly Population Size 28.8402% 3 Proportion of elderly population limited a lot by disability 26.3619% 4 Proportion of limited a lot by disability who regularly fall 26.3619% 5 Proportion of pop who are users of adult mental health services 21.2111% 6 Number of adult mental health ambulance users per month 21.2111% 7 Number of calls referred from 111 Service per month 10.5310% 8 Proportion of elderly population limited a little by disability 7.9503% 9 Proportion of limited a little by disability who regularly fall 7.9503% 10 Proportion of population using Minor Injury Units per month 5.6803%

4.

  • 4. Fa

Factors tha that influence uence amb ambulan ance deman demand

FINDINGS

  • The prevalence of regular falls amongst the elderly may be having a

significant impact on the number of ambulance calls being made

  • Further investment in falls prevention strategies could lead to

significant reductions in ambulance calls

  • Strategies to reduce the higher propensity of those with mental

health problems to use ambulances could also help

  • Referrals from the 111 Service and Minor Injury Units are

contributing non‐trivially to ambulance demand

Reasons for the increasing adoption of SD

Key Benefits and Advantages of SD

  • Combined Qualitative and Quantitative dimensions
  • System based perspective
  • Simplicity and level of abstraction
  • Low data requirement
  • Ability to capture soft/behavioural factors
  • Easy accessibility and quick to run
  • Software support

Qualitative and Quantitative dimensions

  • SD has two basic modes of operations:
  • An essentially descriptive mode, qualitative modelling, in

a similar fashion as problem structuring methods (Soft OR modelling), where the focus is on changing behaviour through the participation of the client on the definition of the model, measurement of the changes in behaviour during the project and representation of bounded rational decision makers in their models.

  • A predictive/prescriptive mode

Sources of Information for SD Modelling

Based on Forrester 1994

Mental data bases

Observation and experience

Written data base

Numerical data base

Traditional focus SD focus

An example of SD using a soft (qualitative) perspective

  • Interviews generated a set of different textual explanations of the business

processes.

  • Analyzed them together to find similarities in concepts and causal linkages.
  • One remarkable insight from the CLD and the verbal description of the feedback

processes was the existence of a number of soft, hard‐to‐measure, variables.

  • While there would be opportunity to collect data if there was enough time (a

year?) and resources, it was valuable to understand the dynamics of the business in a short period of time.

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An example: Waiting List Dynamics An example: Waiting List Dynamics An example: Waiting List Dynamics Behaviour over time

Figure 6-2 Four equivalent representations of stock and flow structure. Hydraulic Metaphor: Stock and Flow Diagram: Stock (t) = [Inflow (s) - Outflow (s)]ds + Stock (t 0)

t0 t

d(Stock) /d t = Net C hange in Stock = Inflow (t ) – O utflow(t )

Integral Equation: Differential Equation: From Sterman’s book

population Birth Rate Death Rate

Advantages of the System based perspective

  • Lends itself to strategic overview (helicopter perspective)
  • Avoids ‘not seeing the wood for the trees’ issues
  • Captures feedback readily (often key to organisational dynamics)
  • Can represent soft and behavioural factors
  • Offers accessible Problem Structuring and Visualisation approach
  • Quick and easy access to modelling with low data requirement.
  • Interactive software available to facilitate use‐ friendliness
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Limitations to System Dynamics

  • Causal loop diagrams not always the best or most accessible method

to capture processes (c.f. other soft system approaches)

  • Continuous perspective losses discrete entity view (e.g. patients)
  • Difficult to capture variability
  • Some inputs can be hard to measure (eg. soft factors)
  • Validation can be tricky
  • Fundamentally deterministic (difficult to integrate stochastic aspects)
  • Specifying boundaries can be difficult (scoping issues)
  • Software options more limited that DES approaches

Comparison with other approaches Choosing the right tool & hybrid approaches? Thank You !

Questions & Suggestions

https://health‐modelling.org http://clahrc‐peninsula.nihr.ac.uk/penchord