2020 ANNUAL MEETING 2019 Board Dutch Island Savannah, Georgia 31406 info@dutchisland.net
Agenda • Intros - Board / Staff • Intro Candidates and Bio • Call to Vote and Turn in Ballots • State of the Island Report – President • Questions on Report • Announcement of Dues Increase Vote • Budget Report – Treasurer • Questions on Budget • Announcement of Director Vote Winners • Closing Statement / Opportunity to talk after meeting
Introductions 2019 Board • Nick Baker – President / Web • Mike Weathers – Vice President / Dock / Grounds • Chris Cribbs – Treasurer / Institution Knowledge • Alissa Harvey – Secretary / Causeway / Covenants • Ben Perkins – Security / Tennis Courts • George Lewis – Security / Handbook / Dock • Andria Fetterman – Pool / Events / Island Outreach • Scott Vaughan – ARC / Island Outreach • Ben Bluemle – ARC/ Playground
Intro Island Staff Paula Rossiter – HOA Manager Mat McCoy – Legal Advisor Anna Wood - Accounting Manager Kevin Dyas – Security Management – Hurricane management !! Key Partners- Danielle Pimental – Chatham County Police Department Primary contact is : info@dutchisland.net Or as last resort - call Gate if no internet. They will send the email.
Candidates for Board Members • We have 3 openings that will serve a 3-year term George Lewis - running for new term Fred Johnson Remer Lane Casey Smith Richard Theise Drew Ambos • Susan Daily has retracted her request to run. • Time to vote and turn in Ballots! – Paula will pick up
DI Vintage 1987
DI 2016 – 480 + HOMES
MORE THAN 20 PHASES New covenants please !
Home Value Update Ben • Recap of 2019 Real Estate Market: • In 2019 / Dutch island had 20 Homes SOLD / average sales price $491,755 / average price per sq. ft $157 / and these homes took an average 124 days to sell • -min sale price was $250,000 • -Max sale price was $910,000 • • Current Dutch Market as of 01-20-2020 • -16 Homes currently For Sale • - Average Listed Home Price: $593,644 / with an average $158 price per sq. ft / these homes are currently average 152 days on market • -4 homes currently Under Contract pending sale • • General Dutch Island thoughts: • -HOA communication has greatly improved / processes have been streamlined / playground, tennis courts and basketball courts have been improved / more island community events have been added and been huge success - nothing like having these events such as Christmas party and seeing people from Isle of Hope and the Landings coming to our Island to see them. /I feel these island events will continue to showcase how amazing our island is for all residents • -roughly two years it was a struggle for myself and other realtors on the island to get buyers and agents out to the island / our price per sq. ft was down roughly $20 a ft / a part of this was us losing a huge market share to the landings but today we are seeing much improvement / I now have realtors calling me asking for off market deals, up coming listings because they have buyers wanting Dutch island only - this was not here roughly 2 years ago . I strongly feel the island must get behind the board with continually improving our amenities and island to maintain this high level of buyer interest.
AMENITIES – GATE AND GUARDHOUSE
Front Common Ground Improvements • New computer • Front Barrier Posts • Landscaping Start of Master Plan • IDEAS FOR 2020 • Continue Landscaping Plan • Repaint the existing Causeway road strips • New Community Marque Board at Gate • Renovate Front Dutch Island Brass Sign
AMENITIES – BOAT DOCK AND RAMP
Dock Mike Weathers Main access walkway lifted Parking lot gravel added Fishing Lights replaced Fixed Dock Painted Water Line Repaired Ramp Landing Fixed New Floating Dock Pilings approved commence first quarter 2020 Ideas for 2020 Extend Boat Ramp 2 station Electrical Charging Posts
Boat Decal Control • In May we experienced severe congestion at the Dock • Led to a study of existing decals in Database • 480 Boats with numerous duplications • Majority of decals 4 years old and fading • Dock Rules were revised requiring all new Decals • Presently we have 107 active Boats • Now have the option for mass emailing to boat owners • Security enforcement of Dock rules are in full effect • 3-day rule will start back in April with a two- strike tow rule
Causeway • Landscaping Master Plan very expensive -will be phases • “ Minnow Catch Basin“ is being looked at closely • Multiple parking in the area has resulted in erosion • Hurricane damage to the culvert under the Road • 2020 Ideas Engineering Study for Bike or Cart Path feasibility
Mics. Grounds – Signs / Dredging • Signs • New Sub contractor has been working all year to repair • Many Posts were refurbished or replaced • Signs are being repainted or replaced • On going process 2020 • Lagoons • Extensive Engineering Study completed on 7 lagoons • Blue Crab Point Lagoon is in severe need of dredging • Plan for 2020 Blue Crab Point remediation
ARC Changes Scott • Changed approval system to a form-based document. • Allowed for a clear concise request to the ARC. • Approvals are quicker now . • Documentation is better • In 2020 will revise our 13- year-old ARC Guideline • ARC Meetings will mostly electronic based in lieu of bimonthly meetings
Fast Food Pass • Started optional Pass System to allow food only services to bring goods to you home without need for a decal. • Presently we have 27 folks signed up. • Helps in our decal revenue - $2000 plus. • Sign up online at our Community Web site. • If not signed up to our site send email to info@dutchisland.net for a username and password
Web Sites • Just for info we have 3 sites- Public, Community, Assets • Gone from approx. 80 users to 204 users . Key Point – have a valid email to contract • you !!! • Have community support in James Garrett assisting. • Looking to “ freshen up “ both the Public and Community. • New “ Newsletter Theme “ in community • 2020 -need residents to be content writers for area of interest – Boat, Pool, Events, Pickle Ball, Security, Others • Send if interested to info@dutchisland.net
AMENITIES – POOL
Pool - Andria • $ 10,000 In New Pool Furniture purchased. • Main Pool Pump failed and replaced at $ 8000 • Failed pump was overhauled and put in as spare $ 2000 • 3 of 4 Sand Filters Replaced at $ 7000 • Pool Management Company VP brought in to fix staff • 2020 Ideas • More Furniture • Dog park Reposition • Pool Marque Sign
AMENITIES – PLAYGROUND
Tennis / Pickle Ball Courts • April town Hall Meeting addressed deplorable conditions • Ben & Alissa lead the effort to refurbish both at $ 17000
April Easter Egg Hunt – Sat 4/6 2020 Event Plans May Open Season Pool Party – TBA Andria July 4 th Parade and Cook Out Summer food Truck Fridays Series - TBA ( non sponsored) August Crabbing Tournament End of Season Pool Party Island Yard Sale- ? – TBA ( Gauge input from Residents) Adult Only Night Swims 8-10 PM being looked at.
2019 Handbook -George • First quarter the Board struggled on which Regs to follow • March Meeting (4 attorneys) lead to idea of the Handbook • For 6 hard working months the Board reviewed all regs • In Oct we published and sent hard copies to all residents • Have in PDF( Flip book ) on Web and hard copy. • Now we all know the rules !! • Residents have been asking for more enforcement • ARC will lead this effort using the Handbook
Challenges Going Forward • Security- Need For Video !! --Lock your Auto and House !! ( Chatham Police Report ) • Golf Cart Underage Drivers • Long term Capital budget with feasibility of Loans - any Bankers in the house? • Transparency to Residents on Frugal Expenditures • Covenant Voting • 2020 Board Meeting Format • 12 monthly Executive Session Meetings • 4 Town Hall Meeting to Receive Questions and Issues • 1 Annual Meeting • Many Sub Committee Meetings
Questions
Dues Increase Vote Results We will institute a Community Web Site online dues payment system Residents on an optional basis will have the ability to pay their dues online using a Credit Card. ( Feb 2020 implement) A 3 % processing fee will be added to the invoice for a total of $1442. You can print a paper document to hold as proof of payment. We will look at the feasibility of a partial payment system for potential implementation in 2021
Budget Report- Chris
Result of Director’s Election
Thanks For Coming Out Tonight
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