AGM PRESENTATION 2018
TURNING IT AROUND • The past 18 months have been a concentrated effort on turning the finances around to a more stable position. • The forecasts for this year are good – new membership fees and cost cutting have had a positive impact on the financial position of the organisation although we have to be careful. The end of year result will be favourable but a final result will not be available until the audit is finished. • The next 12 months are focused on building organisational capacity and sustainability in all areas. It will be a consolidation year. • No ESNZ fee increases are anticipated and the organisation has plenty to work on.
ESNZ Strategy People and Engagement Aspirational Pathways Values and Culture Interschools Working Party Communications and Engagement Officials and coaches Partnerships / Sponsors WEG Funding discussions Tokyo Planning Member Protection Concussion policies Sustainable partners investing in the sport, Growing participation at all levels. clear value proposition, increased diversity in International success on the world stage . income streams. Members are looked after and
ESNZ Strategy Organisation Sustainability Horse-breeding Disciplinary Review Massey University project into providing estimated breeding values for NZ sport Values and Culture horses. Database Constitution Review Affiliated Events A well performing, efficient and sustainable Better breeding records of sport horses in organisation. Improved financial NZ to provide analysis of top sires and performance. Clear expectations and dams. Breeders continue to produce horses delivery of programmes and services. for the NZ sport industry..
CONSULTATION AND SURVEYS Membership services Membership review 14 area groups and 72 individual responses as well as discipline board feedback. Still some way to go, including the affiliation fee for all events. Said we would develop a Membership Working Party to discuss other issues - Rolling discipline starts - Foreign rider licenses - Greater understanding of other discipline allowances for cross discipline participation Moved the ESNZ technical committee meeting to earlier in the year to ensure General Regs changes were circulated with disciplines prior to their own TC meetings and to be incorporated into their rules and discussed at AGMs. Changed the approach of the TC to include identification of issues and policy areas. Appointment of a Chief Medical Officer to be done this year.
July 2017 survey on issues – 642 responses Jumping 52.12% Dressage 49.42% Eventing 29.72% ShowHunter 25.55% Endurance 7.95% CTR 5.25% Para 2.2%
WHAT DID YOU TELL US? CONCUSSION • 86% said they would like ESNZ to provide more effective rules and guidelines about concussion management in the sport. • 74% said a trained first aid person should be the person to assess the rider. • Split on who could decide on whether the rider could continue. • Officials 46% • First aider 66% • Medic/doctor/nurse 59% • *Some respondents chose multiple choices.
CONCUSSION AND SERIOUS INJURY Worked with Axis to develop a concussion policy. Created a section in the General Regulations specifically relating to concussion. Changed the General Regs to include minimum first aid requirements for all disciplines. Developed an online blue card system for concussion and serious injuries. This will see blue cards loaded on riders profiles. Developed information and support for officials and first aiders at events. Sent out a newsletter to all officials communicating all the rule changes. Holding a concussion workshop for any ESNZ member free of charge at the AGA on 8 October 2018. Email sport@nzequestrian.org.nz
CONCUSSION – BLUE CARDS • We’re all responsible: Officials, other riders, friends, family. • Concussion injuries are serious; we need to take them seriously. • Blue Card concussion notice logged on a rider’s profile for the individual to see, officials and entry system operators will be able to see these as well. • To remove a blue card from a rider’s profile, the rider will have to provide medical clearance from a GP or registered medical specialist. • If found to be riding without providing clearance, the rider may face disciplinary action from ESNZ.
ZERO TOLERANCE TO NON COMPLIANCE
DISCIPLINARY REVIEW • Current legal system delivers well at competition level • Increasing number of complaints and issues require a different approach • All complaints will be reviewed by a regular panel – provide consistency, clarity, quick turnaround, and can decide whether the complaint needs to go to the Judicial committee. • Some issues will go directly to the JC – horse welfare and breach of Clean Sport or Drug Free Sport rules. • Dovetails with Constitution Review and the Member Protection Policy. • Discipline bylaws will need to be reviewed in time to ensure consistency.
DISCIPLINARY REVIEW WHAT WE DID… WHAT YOU TOLD US… 77% were happy with the ESNZ Instigated a full review of the disciplinary disciplinary process in the survey. system - Checked best practice However there was some discontent on how long the process took to get through. - Checked other sport processes - Developed a Member Protection Policy The proposal for an MPP was established to guide members through particular as a way of ensuring members safety in complaints processes. areas of harrassment, child protection, - Clearly defined the social media sexual harrassment and privacy. expectations of the organisation. There has been an increase in complaints - Undertook a legal review of MPP to check all processes and systems and of all nature. It is known that the complaint forms generation we are in is more litigious than in previous times and we need to have - Created a privacy policy good systems to deal with them. - Appointment of a privacy officer to be completed. Underage drinking at events will become more of an issue and may result in disciplinary action.
DISCIPLINARY REVIEW – YELLOW CARDS Training will be given to all Officials on how to record the Yellow Card warnings online All warnings will be logged online – automatic alert to the person, the issuing official and ESNZ All members will be able to see this information on the database Official Warnings will still be recorded with the date because if a rider receives more than one in a 12 month time period there are further consequences.
MPP Bullying Sexual harrassment Abuse – physical, emotional, neglect etc A draft is available but is still subject to Discrimination of any kind finalisation of the disciplinary procedures and rules. Child protection Once that is complete (August 30) the Coaching obligations MPP will be cross referenced to ensure it Safety checks is consistent with the intent of the General Regs. Investigation processes Complaint processes All forms and procedures Privacy officer
CLEAN SPORT AND DRUG FREE SPORT Both systems will operate in NZ in the coming season – both at FEI level and national level. Drug Free Sport is underpinned by the WADA (World Anti Doping Agency) system and will be administered at random events this season. TUEs (Therapeutic Use Exemptions) must be applied for prior to competition, the FEI and ESNZ will maintain a database of those in NZ with TUEs. The forms are available from ESNZ and the FEI. https://www.nzequestrian.org.nz/esnz/programmes/about-clean- sport/therapeutic-use-exemptions/ Check the websites for more information – but it is important. Athletes in the USA and Europe have been caught using TUEs and stood down from competition – as a result will miss WEG. Witholding periods for “controlled” equine substances are only a guide. Two cases of this in the past season.
AFFILIATED EVENTS From August 2018 any events that are not run by ESNZ area groups, the RAS or NZPCA will be required to be affiliated with ESNZ. This rule existed previously and as a result of continued lobbying by discipline boards the ESNZ board is reintroducing this. WHAT DOES IT MEAN? Any affiliated event can use the ESNZ rules, officials and disciplinary system. ESNZ officials working at these events are covered by insurance. Events can sign up to be affiliated online at www. nzequestrian.org.nz and can be immediately affiliated for $60. Money will be used for officials training and rules/competition development
WHAT’S NEW – CULTURE & VALUES WHAT WE WANT IS A GREAT STORY Sport NZ funded project from their capability funding for building better organisations. OBJECTIVES ARE THREEFOLD…… 1. Understand exactly what we stand for and why. 2. Develop a compelling story about the organisations reason for being to appeal to partners, investors and to create diversified income streams. 3. We want to be one organisation delivering a clear value proposition. SO FAR…. - Staff workshop been held - A governance workshop has been held - A youth workshop is planned - Interviews and discussions with members to be held.
BEHAVIOUR AT EVENTS Behaviour at events Underage drinking Treatment of others Bullying Social media activity What are we here for?
WHAT’S NEW: THE FUTURE? E -SPORTS! Proposed sport for Olympics 2024 NZ now has an e-sports federation – just appointed Connor English
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