2018 Capital Budget Presentation
2018 General Capital Budget Expenditures 2018 Capital Asset Type Projects Police 1,431,200 Fire 1,200,000 Finance 37,000 Transportation 8,231,900 Drainage 7,356,000 Parks 3,176,100 Recreation 1,120,800 Fleet Replacement 1,128,800 Information Technology 4,295,000 Community Facilities 6,254,300 Parkland Acquisition 2,500,000 36,731,100
2018 General Capital Budget Revenue Sources 2018 Capital Revenue Source Projects General Operating (Core Capital) 14,149,000 Future Expenditure Reserve - General Capital Reserves 9,456,700 Lands Sale Reserve 2,000,000 Development Cost Charges 1,298,000 Equipment Replacement Reserve 2,535,400 Grants & Contributions 470,000 Borrowing 6,822,000 36,731,100
2018 Capital Budget Sewer and Water Asset Type Sewer Water Replacement Program 6,735,000 7,688,000 Funding Operating - User Fees 5,235,000 7,615,000 Reserves 73,000 Borrowing 1,500,000 6,735,000 7,688,000
Capital Budget Vehicles Equipment Technology
Vehicles, Equipment & Technology Divided into 7 Sections Presenter • Police Vehicles, Equipment and Technology Police Board (Feb 28) • Finance Equipment Finance • Engineering Equipment Engineering • Fleet Vehicles (Parks & Public Works) • Parks and Recreation Equipment Parks & Rec • Fire Vehicles, Equipment and Technology Fire Dept • Information Technology Corporate Services
Engineering Equipment / Fleet Vehicles All vehicle replacements are funded from the Vehicles and Equipment Replacement Reserve Vehicles identified for replacement in 2018 include: • 3 small pickups • 4 vans • 2 backhoes • 5 crew trailers • 1 aerial lift truck Criteria to determine vehicles due for replacement includes age, mileage, condition, and GHG reduction potential
Parks and Recreation Equipment Annual replacements from core and reserves • Golf course grounds equipment • Recreation Equipment • Parks equipment
Fire Vehicles and Equipment All Fire Vehicle acquisitions are funded from the Vehicles and Equipment Replacement Reserve. Reserve has annual budgeted funding of $500K which manages the replacement of the current fleet. Impact of USD exchange rate, rising costs
Capital Budget Technology
Principles Council Strategic Plan • Implement business technology resource planning (P3) • Integrate and improve the management of electronic records (L2) • Implement asset management (L2) • Strengthen information technology foundation (L2) Corporate Technology Principles • Maintain integrity and security of large, complex system which also contains elements of personal information • Maintain functionality of products and services • Average life cycle of hardware and software of 3-5 years • Maintain compliance with licensing and maintenance
Life Cycle and Costing As the project becomes better defined, budget estimates become increasingly accurate. The project budgets covers three distinct phases: 1. Discovery – the assessment of needs and scope of project followed by design and planning for resources, budget, interdependencies with other systems and creation of RFP 2. Awarding of RFP, creating contractual agreement with vendor followed by construction and installation 3. Maintenance of asset and work; budgeting towards replacement and return to phase 1
Assets IT Infrastructure Business Systems New Assets / Projects End user systems and Core systems upon as identified in Council’s strategic other tools that support which the entire all of the computer organization depends plans or by applications, security to meet legal, departments and data storage for 9 statutory, business locations as well as and citizen mobile and remote requirements access
5 Year Technology Capital Plan 2018 2019 2020 2021 2022 Total Capital $ 4,295,000 $ 4,003,000 $ 3,623,500 $ 3,783,000 $ 5,306,500 Associated Operating $ 532,000 $ 797,523 $ 696,200 $ 167,700 $ 410,200 Costs • Corporate Plan for IT infrastructure • Data for 2018 and 2019 is accurate, data for 2020-2022 is best estimate • The 2022 budget includes $1.5 million for the electronic records management initiative • Operating costs of new hardware and software is estimated at 22% of original cost • Current estimates see technology capital requests stabilizing between $2.5 and $3 million annually
Capital – IT Infrastructure Servers 2017 Approved Funding - $750,000 2018 Capital Plan - $450,000 • 2017 - HCI Phase 2 updating legacy servers and moving all corporate data to the new data centers • 2018 – HCI, systems tools, continue security program and enhance capabilities of the data centers • Estimated operating increase 2018 - $0 2019 - $35,200 Network 2017 Approved Funding - $200,000 2018 Capital Plan - $300,000 • 2017 – enhancement of core and perimeter security • 2018 – firewalls and network equipment upgrades • Estimated operating increase 2018 -$0 2019 - $370,800
Capital – IT Infrastructure Phone Previously Approved Funding - $1,000,000 2018 Capital Plan - $25,000 • 2017 – understanding business needs, technical and functional design • 2018 – RFP process and implementation of system • Estimated operating increase 2018 - $70,400 2019 - $70,400 Email Previously Approved Funding - $250,000 2018 Capital Plan - $0 • 2017 – licensing compliance • 2018 – Groupwise remediation / directory consolidation • Estimated operating increase 2018 - $44,000 2019 - $99,000
Capital – Business Systems Core System upgrades 2017 Approved Funding - $3,332,700 2018 Capital Plan - $2,900,000 • Systems being upgraded (either major and minor) include: o JDE (HR & Safety) o Fire Dispatch / Ecomm system / 911 next generation o Tempest upgrade o GIS o SCADA o CLASS (recreation software) o Election o Traffic signals • Estimated operating increase 2018-$273,215 2019-$116,500
Capital – New Assets / Projects New Assets 2017 Approved Funding - $624,000 2018 Capital Plan - $447,000 • Additional systems being added to asset base • Plotter standardization • Prints shop capabilities refresh • Capital Contingency (10%)
Questions?
Capital Budget Engineering Water Utility Sewer Utility
Engineering Capital Investments Transportation Underground Infrastructure Facilities • Sidewalks • Sewer, water, drain • Fire halls mains • Bike routes • Police station • Pump stations • Bus stops • Parks & Public • Reservoirs Works • Traffic signals • Service connections • Community • Bridges & facilities • Fire Hydrants structures • Libraries • Roads • Municipal hall
Facilities Council / Corporate Policies • Saanich Green Building Policy (LEED Silver for New and >500m2) • Corporate GHG emissions reduction of 50% by 2020 • Library Operating Agreement • Draft Strategic Facilities Master plan Guiding Principles • Maintain facilities in acceptable condition • Support sustainability initiatives to improve municipal operations targets • Accommodate needs to address growth & changing demographics Investment Strategies • Utilize Carbon Fund to improve facility efficiency. • Leverage grant funding (BC Hydro rebates, Rick Hansen Foundation, Strategic Priority Fund)
Facilities Renewal ($3.92 M) • Building Exterior (e.g., roofs, concrete repair) • Building Interior (e.g., accessible washrooms, fire kitchen) • Electrical (e.g., emergency lighting, network, distribution, emergency backup power) • Heating, Ventilation and Air Conditioning (e.g., design, RTU replacement) Future Replacement Reserve ($2.3 M) Strategic Facilities Master Plan • Final phase underway. • Plan adoption Q2 2018.
Facilities 2017 Carry Forward • Municipal hall lighting replacement • Nellie McLung lighting replacement • Cedar Hill Golf Course ventilation replacement 2018 Capital Plan • Fire Hall 1 barracks refresh • Les Passmore wheelchair accessible washroom • Municipal hall sidewalk repairs • Saanich Commonwealth Place HVAC design
Transportation Council / Corporate Policies • Official Community Plan (39 policies) • Strategic Plan – C2, C7, F4 • Pedestrian Priority Implementation Plan (PPIP) • Draft Active Transportation Plan Guiding Principles • Encourage walking, cycling, and public transit as preferred transportation options • Provide safe and active routes to school • Maintain infrastructure in acceptable condition Investment Strategies • Leverage grant funding (Strategic Priority Fund, BikeBC, Road Improvement Program, Active Transportation Innovative Fund )
Transportation Renewal - $5.6m Cycling Bridges Signals & Walking Vehicles Streetlights Transit Signals & New - $2.6m Streetlights Transit Walking Cycling Programming Vehicles $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
Transportation 2017 Carry Forward • Finnerty complete street upgrade • Haliburton sidewalk • Morris sidewalk 2018 Capital Plan • Feltham bike lanes • Wilkinson sidewalk & bike lanes upgrade • Interurban Traffic Signal • Cedar Hill at Doncaster crosswalk
Recommend
More recommend
