2017 Phase III Productivity. Innovation. Efficiency.
eW eWor orkP kPla lace overview
A program for metro area employers interested in implementing a telework business strategy to achieve cost reductions along with increased productivity, work quality and morale.
Driving forces Traffic congestion doesn’t have to be accepted! Same old approach will produce same results Feds challenge to use the four T’s: Tolling, Transit, Technology and Telecommuting to manage congestion Minnesota selected to be one of five Urban Partnership Agreements and received over $133 million grant Must measure results
Driving forces Transportation is the cause of 1/3 of greenhouse gas emission Even 55 miles per gallon efficiency standard will have modest impact (Sec. Ray LaHood) VMT (vehicle miles traveled) reduction is the only way Telework may be the best option State Climate Action Plan
The costs of congestion The financial cost of congestion - 4.2B hours of delay and 2.8B gallons of wasted fuel annually* - Nearly $200B after accounting for unreliability, inventory and environmental costs across all modes** - In 2009 TwinCities metro area congestion cost $1.5 billion in delays and wasted fuel Congestion hurts family and civic life impacting - Where people live and work - Where they shop - How much they pay for goods and services *Texas Transportation Institute, 2009 Urban Mobility Report ** USDOT internal analysis
Telework Telework (also known as telecommuting) is a business strategy and work process that enables employees to work from a remote location and be connected to the office and clients via technology — internet, phone, and mobile devices
Telework is growing
Telework Telework can be performed on a full or part-time basis and is often complemented with flexible scheduling Seamless and transparent way of doing business with customers and coworkers Effective internal leadership is key for telework success
Telework Not for everyone, but ideal for employees who routinely use phone and computer Telework does not send people home so that you don’t hear or see them regularly Not a substitute for child-care or elder-care Most often not a FT arrangement
te tele lework k be bene nefi fits
Who Benefits Telework is a win-win-win program for: 1. Employers of all sizes/industries 2. Employees 3. Communities
Employer Benefits Enhance resilience and flexibility – Allow continuity of operations in the face of external disruptions (severe weather, natural disasters, pandemics) Build employer social responsibility
Employer Improve productivity – Employees have fewer distractions and less “water cooler” time – Work can take place any time, anywhere – Reports indicate productivity increases an average 20% - 30% – Increase customer service coverage and effectiveness via ability to work during bad weather or emergencies Increase employee motivation, morale, and work quality – Empowered employees — signals trust and confidence – Teleworkers work smarter with more commitment – Improve recruitment and retention of talent
Employer Benefits Reduce costs – Cut office and parking space needs – Reduce facility costs — heating and cooling – Reduce the cost of recruiting and training – Save as much as $10,000 per teleworker in reduced absenteeism and job retention (AT&T survey)
Pic ick k Thr hree ee: a. a. In Incr crease e Pr Produ oductivity b. Re b. Redu duce e co cost sts c. c. In Incr crease e Re Rete tention
Employee Benefits Flexible Hours – Helps employees work when they work best Enhance WorkLife Integration and Quality – Better manage work and home responsibilities — life is easier – More time for health, wellness and community activities
Employee Benefits Save time and money – Eliminate or reduce rush hour commute time – Conserve gas, save on car maintenance and parking A study by Tandberg found federal employees could save an average $5,878 annually in commuting costs.
Community Benefits Improve highway Safety – Fewer cars on the road result in fewer accidents – More reliable travel times
Community Benefits A 1% increase in Minnesotans who telework means: – 25,000 fewer commute trips every day – 972,000 fewer vehicles miles traveled – 390,000 less pounds of CO2 emitted daily – 24,300 less hours spent commuting every week
Community Benefits Improve air quality – Reduce congestion A study by George Mason University found for every 1% of the D.C. population who telecommutes there’s a 3% reduction in traffic delays. Conserve energy − Sun Microsystems found commuting was responsible for 98% of each employee’s carbon footprint. Working from home 2-1/2 days per week saved 2-1/2 weeks of commuting time per year.
pr prog ogram m se serv rvices
Program Services Customizable telework tools – Policy templates – Telework discussion guide – Quick start options – Success metrics Free telework consultant services to qualified employers — tap over 40 years of national expertise based in the Twin Cities
Program Services Free Expert Services eWorkPlace offers highly specialized telework services from industry experts, including – On-site training and consultation – E-learning courses for employees and managers – Customizable telework tools (sample policies, agreements) – Aggregate reports on emissions, miles and dollars saved
Our Experts — WFC Resources E-courses making a difference for managers and staff in more than 50 companies worldwide Classroom training allows your trainers to conduct their own courses Web-based training keeps employees productive, loyal, committed and engaged with optimum skills
Empl ploy oyee reso sources s are avail ilabl ble Let us help you… Engage your manager Draft your proposal Take an eCourse Know the “Business Case” Communicate with others
eW eWor orkP kPla lace e wo work rk pl plan an
Work plan Identify target employers Marketing and education Recruitment Migration Evaluation and measurement
th the e bo bott ttom m lin line
Participation 50+ employers - Non profit (Fairview, Wilder) - Public (Hennepin and Carver counties) - Private (TURCK, Ecolab) 4200+ employees participants per employer range from 1 – 1400 - - employees participating in surveys: 1005
Road less traveled
Emission impacts
Increased productivity
Employer survey 75% felt productivity increased or stayed the same 95% plan to continue or expand their telework program Benefits: Increased job satisfaction, productivity and reduced absenteeism Challenges: More cultural than technical Lessons: Seek strong “top down” support. Start with a pilot. Use resources available.
Moving forward MnDOT funded additional evaluation - maintain and update www.eworkplace-mn.com Metropolitan Council funded eWorkPlace Phase II - recruit 1,000 teleworkers (those working from home at least one day per week) from participating organizations - eliminate 900 trips/day (4,500 trips/week), reducing VMT by 11,700 miles/day (58,500 miles/week) - reduce emissions (CO, PM2.5 and NOx) by 10,691 pounds per day (53,455 pounds per week) eWorkPlace Phase III (2017)
e = Productivity
FREE tools get your organization up and teleworking eworkplace-mn.com
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