2017/2018 Annual Budget Special Board Education and Business Committee Meeting April 19, 2017
The Operating Budget: What Is the Starting Position? RECONCILIATION OF CHANGES IN BUDGET POSITION FOR 2017/2018 REVENUES: PROVINCIAL FUNDING ESTIMATE 1,808,670 OTHER PROVINCIAL GRANTS (13,769) OTHER (65,500) RENTALS (40,000) SURPLUS USED IN 2016/2017 TO BALANCE (620,989) 1,068,412 EXPENDITURES: TEACHER WAGE INCREMENTS (372,504) ADDITIONAL TEACHERS FOR ENROLMENT GROWTH (198,933) TEACHER AND SUPPORT STAFF WAGE INCREASES (519,157) EDUCATION ASSISTANTS ADDED IN 2016/2017 (236,512) PRINCIPAL AND VICE-PRINCIPAL COMPENSATION PLAN (69,777) COMMUNICATIONS AND COMMUNITY ENGAGEMENT SPECIALIST (79,879) MISCELLANEOUS ADJUSTMENTS (152,678) (1,629,440) SHORTFALL PRESENTED ON MARCH 28, 2017 (561,028) CHANGES: EXTENDED HEALTH AND DENTAL PREMIUMS (418,216) ADJUSTED SHORTFALL PRESENTED ON APRIL 4, 2017 (979,244)
What has Happened Since the April 11, 2017 BEBC? The Budget Survey closed on April 9, 2017. There were 204 responses to u the survey. The Board has received the survey details and are considering the u suggestions contained within. The Board met with the Education Partner Groups at the Advisory u Committee on April 18, 2017. u At this meeting the areas of proposed options were presented along with a summary of the survey results. u Staff have been working on estimating the impact of the proposed options and tonight we are bringing an updated reconciliation of options.
Recommended Options to Deal with the Shortfall (Updated) Opening Shortfall $ - 979,244 u 2016/2017 Surplus Appropriation 1,000,000 1. International Program Tuition Rate Increase 100,000 2. Investment Revenue 10,000 3. Rentals and Leases 20,000 4. Average Teacher Salary – New Hires/Leave Replacements 200,000 5. Exempt Staff / Principal Vice-Principal Regional Salary -100,000 6. Technology – Update of Wireless Network -100,000 7. Staff Development Funds -100,000 8. Student Supports 0 9.
Recommended Options to Deal with the Shortfall – Continued (Updated) 10. District and School Level Administration -90,000 11. Trades from Capital to Operating 0 12. Operations / Custodial Equipment Renewal 0 13. Student Furniture – Renewal / Enrolment Growth 0 14. Teacher Staffing Contingency 0 15. Clerical Adjustment (Summer Weeks) -4,000 16. Group Life Premiums Teachers -5,634 17. Next Generation Network Premium Reduction 23,682 18. Community Link Over Budget -40,851 19. Rollover of DL / ITA / WEX / Try a Trade 0 Shortfall updated with Adjustments $ -66,047
What Options Remain Within the Operating Budget? Each of the options have been carefully considered by staff and are put u forward for the consideration of the Board Education and Business Committee. The liaison meetings, survey feedback and Board Strategic Priorities have been u carefully considered in the drafting of these options. Any changes to the proposed options will have an impact on the final budget u balance. Not every item on the proposed list has been accommodated within the u recommendations. At this point in the Budget process a balanced Operating Budget has not yet u been presented. There is still a shortfall of $66,047 to address. Less than .1% of the annual budget. I would now like to ask the BEBC for feedback on the proposals or u recommendations for alternative allocations or options.
Student Enhancement Fund The Student Enhancement Fund is in response to the Memorandum of Agreement u (MoA) that was reached between the British Columbia Teachers’ Federation (BCTF), the Province of British Columbia (The Province) and the British Columbia Public School Employers’ Association (BCPSEA). This MoA is interim and will be in place until bargaining resumes in 2019. District staff are close to understanding the implications of the restored collective u agreement language. It includes smaller class sizes and restrictions on the numbers and types of special needs designations that can be combined into classrooms. The next slide will present the current estimated implications. Discussions on the interpretation of the restored classroom conditions are continuing u with the Cowichan Valley Teachers’ Federation. SD79’s notional allocation is $8,830,199. There are two components: u 1. $8,420,704 for Teacher Compensation 2. $409,495 for Overhead and Operating Expenditures
Estimated Classroom Requirements for 2017/2018 Current Estimated 2016/2017 Classroom Additional Portables / School Requirements Requirements Classrooms Modulars Alex Aitken 10 11 1 Alexander 11 13 2 Bench 16 17 1 Chemainus 12 15 3 Crofton 8 9 1 1 Discovery 15 18 3 Drinkwater 16 19 3 1 Ecole Cobble Hill 15 16 1 Ecole Mount Prevost 18 19 1 George Bonner 15 19 4 Khowhemun 10 13 3 Lake Cowichan 5 6 1 Maple Bay 14 14 0 Palsson 6 7 1 Tansor 10 14 4 Thetis 1 1 0 Elementary Subtotal 182 211 29 2 Chemainus Sec 10.60 11.49 1 Cowichan Sec 50.84 61.50 11 6 Frances Kelsey Sec 31.69 40.48 9 Lake Cowichan Sec 7.49 8.13 1 CV Open Learning 12.22 14.77 3 Secondary Subtotal 112.83 136.37 25 6 Total 294.83 347.37 54 8
Student Enhancement Fund Overhead and Operating Expenditure Funding DESCRIPTION FTE BUDGET Custodial Time 1.00 61,000 District Principal Student Services 1.00 154,000 Absenteeism Replacement 185,833 School Furniture 8,662 Total 409,495 Budget 409,495 Balance Remaining (0)
The Next Steps Staff will continue to work on developing options to balance the Operating Budget. u Details on these options will be presented at the April 25 th , 2017 Board Education and Business Committee Meeting. The Budget will receive first and second reading at the April 27 th , 2017 Special Board u Meeting. The Budget is expected to receive third and final reading at the May 2 nd , 2017 u Regular Board Meeting. Staffing for processes for the 2017/2018 school year will begin on May 3, 2017. u
Closing Comments / Questions
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