01/05/2015 Bampton Library and Resource Centre Supporters (LARCS) - PDF document

01/05/2015 Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 1 2 LARCS Meeting 25 th April 2015 Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 3 4 Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 5 6 LARCS Meeting 25th April 2015 1

01/05/2015 Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 7 8 MENU Just some of our ideas for the Resource Centre... Advice Pop-Ups : Job-seeking; Police; Age UK; CAB; Credit Union; Carers’ Support... 1. BACKGROUND Classes : 2. CORPORATE STRUCTURE Computer; Adult Literacy; Foreign Language; Art Therapy; Flower Arranging; Bridge... 3. ADVICE AVAILABLE TO US Events : 4. PROGRESS REPORTS Art Exhibition; Oral History; Local Authors... Regulars : 5. ANY QUESTIONS? Homework oasis; Readers’ Group; Toddlers; Youth Club; 6. VOTE BY MEMBERSHIP Story-Telling; Internet café; Reading Room (Newspapers); Toy Library; Handicrafts Swap... Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 9 10 ADVICE AVAILABLE TO US CORPORATE STRUCTURE LEGAL ENTITY • Solicitor : Lease Essential to: • MDDC : Building Control 1. Apply for Grants • Surveyor : Building Specification 2. Enter into Contractual Relationships • DCT : Corporate Structure 3. Protect Trustees from Legal Liability Charity Commission Funding Applications CHARITABLE INCORPORATED ORGANISATION (CIO) • DCC : Libraries’ Services 1. Advice • Local : Heritage Centre et al 2. Workshop 3. Decision • Local : Hundreds of years of expertise! 4. Application to Charity Commission Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 11 12 Converting the Old School PROGRESS REPORT • Principles driving the building project • BUILDING Building Project Manager’s Report • The state of the existing building Hugh Saxby • What we don’t know Treasurer’s Report • COSTS • Facilities we need to fulfil essential functions Peter Stott • Costs we must bear to comply with building regulations • GRANTS Grant Applications Co-ordinator’s Report • Tender process Kelvin Holdom • Forecast cost and timescale LARCS Meeting 25th April 2015 2

01/05/2015 Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 13 14 Financing the Project CHARITABLE INCORPORATED • BUILDING WORKS ORGANISATION (CIO) • OTHER COSTS • THE LEASE � CHARITY COMMISSION CONSTITUTION � Required for Registration • RAISING THE MONEY • RUNNING COSTS Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 15 16 A CIO: CC Constitution � Is a Corporate body � Regulations on running meetings/election of members/conflict � Can employ staff/take on a lease of interests/voting rights etc. � Membership has voting rights � Only small differences from current constitution : � Members elect Trustees � Anyone can be a member, no age limit � Members have no liability � Trustees must be at least 16 years old � Membership fees optional � Accounts required (receipts and payments only) � Options for number of Trustees � Helps with application for grants � All trustees must register with CC � BUT � Except with Objectives: � Must register with Charity Commission � Objectives must be charitable � Must adopt the Charity Commission Constitution � meet one or more of 13 charitable purposes listed by Charities Act Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 17 18 CIO Constitution: � Amended Objectives: Headings relevant to LARCS � Advancement of Education GRANTS & FUNDING � Rural Regeneration � Young people � There’s a Lot of it About, but.... � Community Centre � Size Matters! � Recreational Action: � Working with Trustees/DCT to prepare correctly-worded objectives; � Adopt CC Constitution; � Progress registration of LARCS as a CIO LARCS Meeting 25th April 2015 3

01/05/2015 Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 19 20 GRANT PROVIDERS GRANT PROVIDERS � BIG GRANTS � MEDIUM GRANTS � SMALL GRANTS, � Usually Big Lottery Funded DONATIONS, � Need this for refurbishment FUND RAISING � £10 - £20K � Looking at ‘Reaching Communities’ � Different Sources - 1p upwards! � Up to £100K � Eg Aviva, Awards for All, - Locals, Businesses, � First contact encouraging Viridor Council’s, Events, Donations � Use for equipment, PC’s, - use for add-ons, services… furnishings etc. Action: � Apply when � Preparing First Stage Application now refurbishment underway � 6 weeks, yes or no! � If yes, Second Stage Application � 4 months for answer Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 21 22 VOTE BY MEMBERSHIP 1. REFORMATION from Unincorporated Association into Charitable Incorporated Organisation (CIO) 2. CONSTITUTION New form to Charity Commission Guidelines 3. SUPPORT for the Project Old Schoolroom c1915 on Fair Day. LARCS Meeting 25th April 2015 4