Zoning Study Categories: Overview & Discussion Planning Commission: CPHD: Planning Division June 11, 2019 (updated 6.13.19) Zoning Committee
Overview • Four Steps to a Zoning Study • Condensed Process Development • Work Program Study Categories • Community Engagement • Further Research and Analysis Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 2
Step 1: Scoping • Identify central issue – Background for context • Identify goals/objectives • Identify areas of study – Identify presumed articles/sections of ACZO for review – Methods for resolving the issue are contemplated, but not presumed • Define public process/outreach • Select staff team • Develop anticipated schedule Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 3
Step 2: Text Development • Kickoff meeting with project team (internal) • Project management tasks – Website content – Project file folders • Staff research • Develop options • Selection of preferred option • Internal review – Other AC departments, CPHD leadership, Zoning Administrator, County Attorney’s Office, County Manager’s Office Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 4
Step 3: Public Review/Approval • ZOCO Review • Request to Advertise (RTA) – Resolution of the County Board – Sets dates for PC and CB public hearings • Planning Commission public hearing – Recommendation to CB • County Board public hearing – Adoption and amendment of ACZO Other community engagement, as defined by scope Eden Brown, Arlington Connection Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 5
Step 4: Post-Adoption • Update ACZO – Updated per effective date – Update website – Email to Zoning Ordinance Update subscribers • Monitoring/Reporting – Optional; utilized based on study’s issues and outcomes – Ex. accessory dwellings Adobe Stock Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 6
Condensed Process • Part of 2018-2019 Planning Division Work Program • Streamlined, shortened study period (4-5 months) – Implementation of clear and specific adopted policy to guide new regulations – Typically, limited research/analysis is needed to develop new regulations – Align with amendments to Code of Virginia – Direction by County Manager’s Office – Remedy errors in the Zoning Ordinance • Shortened scoping period • Reliance on web/email/social media for community engagement • Predictability in study timelines Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 7
Study Categories • Condensed – 4 month process (1 month text development, 2 months public review, 1 month post-adoption) – ZOCO notification (Ex. consult with ZOCO Chair, email update, briefing) – Engagement tools: web, email – Ex. changes in state statute; corrections of errors/references • Short-term – 6 month process (2 months text development, 3 months public review, 1 month post-adoption) – ZOCO review of draft text – Engagement tools: web, email, social media, community forum – Ex. accessory dwellings, relocatable classrooms Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 8
Study Categories • Long-term – 9+ month process (5+ month text development, 3+ months public review, 1 month post-adoption) – May include examining of long-range policy issues – Potential for multiple ZOCO briefings – Engagement tools: web, email, social media, community forum(s), stakeholder interviews, survey, and others in the study’s engagement strategy – Ex. elder care, HCD, Child Care Initiative, public districts Categorization occurs during scoping and reassessed as part of annual Work Program’s development Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 9
Community Engagement • Zoning Studies website – Active studies – Contact information of study’s point of contact – Study’s schedule; key documents – Comment form • Adopted Zoning Amendments website – Study summary, along with staff report and adopted text • Email subscriber list – Residents, attorneys, BIDs/partnerships, Civic Federation, civic associations – Notified once ACZO is updated – Can be used for outreach on individual studies • Presentations to Boards/Commission – Dependent on study topic; determined at scoping Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 10
Research/Analysis Requests • Cataloged as part of ZOCO Meeting Summary • Comment/Response Matrix included with staff report for PC public hearing • Work with team members and other departments on responses to information requests • Response developed based on staffing availability, project scope and study timeline Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 11
Discussion 12
Study Update (Condensed) • Elder Care Uses – CMO direction in June 2019 – July RTA; September PC and CB Public Hearings • Child Care Center Parking – Board direction in March 2019 – June RTA; July PC and CB Public Hearings • Site Plan Bonus Density Provisions – Targeted Amendment in Work Program – TBD (Summer/Fall) Planning Commission: CPHD: Planning Division June 11, 2019 Zoning Committee 13
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