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Agency Presentation - UJS - FY14 Monday, January 14, 2013 5:04 PM t y t m David Gilbertson Ch i ef Justice of Supreme Court Patricia Duggan State Court Administrator Janet Borchard Director of Budget & Finance January 16, 2013

  1. Agency Presentation - UJS - FY14 Monday, January 14, 2013 5:04 PM t y t m David Gilbertson Ch i ef Justice of Supreme Court • Patricia Duggan State Court Administrator Janet Borchard Director of Budget & Finance • January 16, 2013 Jan 16 , 2013 UJS FYH Budget Hearing

  2. Agenda • Overview of UJS, business of the courts Activities, performance, and plans Details of FY14 budget request Jan 16 , 2013 UJS FYH Budget Hearing 2

  3. • "" • q.: l· 'Y l4 lludgi,r Ht:aring Jm 16. 2013 3

  4. I A Reminder: Who Pay$ For What ] Counties pay for: [ State pays for: o Courthouse facilities o Judge/Employee salaries and benefits o Court transcripts o Training & education Indigent Defense costs Operating expenses Jury expenses Travel Interpreters-criminal cases Contractual services Witness fees Supplies & materials Law library costs (supported by fees) u Capital assets u Automation/Technology Jan 16 , 2013 UJS FYH Budget Hearing

  5. ~ The Judicial Branch Budget Includes ... SUPREME JUDICIAL STATE INFO& COURT QUAL COURT TECH* COMM ADMIN OFFICE COURT CIRCUIT CLERKS SERVICES COURT OF COURT TRAINING COMMUNITY BASED SERVICES Jan 16 , 2013 5 UJS FYH Budget Hearing

  6. UJ Budget planning proce Local Circuit Presiding Request Administrator Judge SCAO SCAO/ Circuit Recommendation Hearings to Supreme Court Supreme Court Final Budget UJS Request Budget Hearing Approved Submitted Jan 16 , 2013 UJS FYH Budget Hearing 6

  7. I Budget breakdown: 71. 9°/o for Core Functions at Circuit Level Clerks ol Court 20.8" Circuit Court 29 7" Tra1111ng 0. 9" Court Serv,ces 19.9% Jud Qual Comm 0. 2% Comm 6.1$1!d Se<v l.~% tale Bar 1. 2% lnform.itoon & Tech 16 . 2% -; Jan 16, 2013 UJS FYH Budget Hearing

  8. ~ ~ ~ ~ ~ ~ ~ ~ I Raw v. Weighted Filings 60 .0% 50.0% 40 .0% 30.0% - unweighted 20.0% - weighted 10 .0% 0.0% a a .. l!) .. .. I C: C: ni .. .. ii E E E E C C: i:: 8 0 1i 0 u u ni C. i u ;; s i i 's ... .s::, e 0 u u ] .. .. N E 6: 8 "- 0 0 Jan 16, 2013 UJS FYH Budget Hearing 8

  9. I Judicial Time Required Per Case Type - Admin Appeals - Civil Cases Class 1 Misd I Class 2 Misd- Cont Domestic Relations Drug/Alcoh Comm Felony Cases Juv Delinquency I - Juv Dependency Miscellaneous Protection Orders I Sma ll Claims 100 00 200.00 300 00 400 00 500 00 60000 Jan 16 , 2013 UJS FYH Budget Hearing 9

  10. j One Day in the Life ... of Circuit Clerks 630 criminal cases filed • 276 civil files opened • 18 TPOs requested • 550 records searched 25 new probationers • $165,331 in • $151,823 out Jan 16 , 2013 UJS FYH Budget Hearing 10

  11. I Focus La t Year (FY12) Jan 16 , 2013 UJS FYl-1 Budget Hearing 11

  12. j Projects This Year (FY13) Legacy to Odyssey Transition Jan 16 , 2013 12 UJS FYH Budget Hearing

  13. j Projects This Year (FY13) Drug/DUI Courts: -Brown Co -Yankton Co Jan 16 , 2013 UJS FYH Budget Hearing 13

  14. j Projects This Year (FY13) Cameras in the Courtrooms Jan 16 , 2013 UJS FYH Budget Hearing H

  15. j Projects This Year (FY13) Access to Justice: Interpreters Jan 16 , 2013 UJS FYH Budget Hearing 15

  16. j Projects This Year (FY13) Collections Improvement Pilot Jan 16 , 2013 UJS FYH Budget Hearing 16

  17. j Projects This Year (FY13) Criminal Justice Reinvestment Initiative Jan 16 , 2013 UJS FYH Budget Hearing

  18. ( • More technology transitions: E-everything • Court Performance Measures Standards for effectiveness and efficiency o CourTools Reports Criminal Justice Reinvestment Initiative Jan 16 , 2013 UJS FYH Budget Hearing 18

  19. Sample: Clearance Rates Reports Clearance Rate by Case Category 140% 1200/o 100% 100% I 80% °' <I 5 60% <I 0 40 % 20% 0% Jan 16, 2013 19 UJS FYl-1 Budget Hearing

  20. Sample: Age of Pending Cases Report Age of Pend i ng Cases by Case Category in Days 1000 800 .. ,. 600 0 0 ] 400 j 200 0 CrminJI Famly Pr«> or l~o nlal Hulh Jan 16 , 2013 20 UJS FYl-1 Budget Hearing

  21. Sample: Age of Pending Ca e Report All Case Categories 80000 60000 u 0 40000 .0 E i 20000 0 31·60 61·90 91· 1 20 121-180 181-365 366-730 Over 730 0-30 Da y Range for Days Open Jan 16, 2013 21 UJS FYH Budget Hearing

  22. ~ Sample: Time to Di po ition-Average Average Time to Disposition by Case Category 10 00 80 0 ,.. " 60 0 'ii ... 1 40 0 z - 20 0 0 Cnmal P ab or l en He Jan 16 , 2013 22 UJS FYH Budget Hearing

  23. ~ ~ Sample: Time to Di po ition-All Cases All Case Categories 300000 250000 '" 200000 .., '" u 5 0000 .D E ::J 00000 z - - 5 0000 6.0 5 'lo J.62 C 2.89 3.08 "!. 2.19% 0 0 -3 0 31-60 61-90 9 1-120 21-180 18 1- 365 366 -73 Over 730 Da y Range or 1 me 0D i spos 1 · on Jan 16 , 2013 23 UJS FYH Budget Hearing

  24. Sample: Time to Di po iti n - Criminal Criminal Cases 250000 200000 .. 150000 u .. 'l5 ./l 100000 E :J z 5 0000 3.12 Yo .96 • 3.2 0 2 .8 9% 1.25 0 0·30 31·60 61·90 91-120 121 · 180 181 • 365 366· 730 Ove r 730 D Range' or Tim e to D spos on Jan 16 , 2013 24 UJS FYH Budget Hearing

  25. j FY14 Budget Request/Major Items • Request by Court/Recommended by Governor • Accepted Recommendations • Amendment for FTE (Supreme Court) • CJ I legislation Jan 16 , 2013 25 UJS FYH Budget Hearing

  26. FY14 Major Item General Federal Other Total FTE Funds Funds Funds Funds Comments MAJOR llcMS REQUESTED : "1 CITl) loyee Salaries and Benefits New Fl>sitions 1 0 67 099 • 67 , 099 Senio r A-ograITTTl!r Analyst (Web Designer ) Comrunly Based Services 20 , 343 20 , 343 3.0% ra te Increase per BFM ~ - "J . nforrretion & T echnology ( 768 . 818) ( 768 , 818 ) Oper atiig and capial asset expenses •4 Bureau BA,gs 13 , 002 18549 31 , 551 Bureau bang i ncreases per Gov '!i . Dug/OU Courts 6.5 732 , 981 2, 100 735 081 Qirrent and new courts '!i . Owmal Justice nitiative 2.0 131 , 000 131 , 000 2 Coun Services Officers + OE 2,100 lOTAL I NCREASE/ ( OECREASE) 9.5 897 ,3 26 (683 , 170) 21 6,256 1.8% 0 5% % INCREASE 2.7 % 03 % -59% 539 .4 33 , 701 , 11 4 700 . 556 11 , 673 874 • 46 , 075 , 544 (nclJdes State Bar nforrretional Budget ) lOTAL FY2013 8UOGET lOTAL FY 2014 8UOGET 548 .9 34 ,598440 702 , 656 10 , 990 704 46 , 291 800 Jan 16 , 2013 26 UJS FYH Budget Hearing

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