Xposing the Archives: Collection-level MARC records for archival - PDF document

Xavier University Exhibit Library University Reports, Surveys, and Other Materials 2018-05-15 Xposing the Archives: Collection-level MARC records for archival collections Anne Ryckbost Daphne Miller Follow this and additional works at: htups://www.exhibit.xavier.edu/univ_reports_library Recommended Citation Ryckbost, Anne and Miller, Daphne, "Xposing the Archives: Collection-level MARC records for archival collections" (2018). Library . 14. htups://www.exhibit.xavier.edu/univ_reports_library/14 Tiis Presentation is brought to you for free and open access by the University Reports, Surveys, and Other Materials at Exhibit. It has been accepted for inclusion in Library by an authorized administrator of Exhibit. For more information, please contact exhibit@xavier.edu.

posing the Archives OVGTSL 2018 Daphne Miller, Head, Collection Management, Xavier University Anne Ryckbost, University Archives Librarian, Xavier University

Background • Archives resource description before 2013 • 2013 processing project • Archival vs. library description

Finding Aids at Xavier EAD Finding Aids with OhioLINK Finding Aid Creation Tool • December 2004 – EAD Task Force formed • April 2008 – EAD FACTORy rolled out • February 2012 – First Xavier EAD finding aid created using OhioLINK Finding Aid Creation Tool Collection-level MARC records in public catalog • November 2012 – First EAD to MARC conversion

OhioLINK EAD Finding Aid Creation Tool

OhioLINK EAD Finding Aid Repository PHOTOS

Cataloging Workflow • EAD to MARC • Imports binary MARC record to OCLC • Reviews and edits data • Created a macro to enter 949, 856, 555 fields information

Cataloging Workflow - continued • Produces the original record in OCLC • Exports to ILS (XPLORE) • Creates & barcodes box labels Barcode placed here

Public Catalog (XPLORE) • Searching • Searching & limit to Archives location • local call number (XUA- ) Archives at Xavier University LibGuide searching • Display • Archives icon • Link to EAD finding aid hosted in OhioLINK Finding Aid Repository consortium • Link to request an appointment for use

Public Catalog (XPLORE)

Discovery System (Search@XU)

Challenges • Staffing and training • ILS (XPLORE) system configurations • Load table fixes

Challenges • ILS (XPLORE) display configurations • Browse display • Adding appointment form link in catalog

Challenges • ILS (XPLORE) display configurations • Adding headers for XPLORE display for notes

Challenges • Discovery layer – pulls in metadata from multiple databases • XPLORE/OhioLINK catalogs • OhioLINK Finding Aid Repository • WorldCat/ArchiveGrid

Looking ahead • Strategic initiative for WebPac refresh • Reprocessing of archival collections • OhioLINK EAD Creation Tool no longer supported – ArchivesSpace • Born-digital archival records

QUESTIONS?