Workshop G Corporate Sustainability Best Practices … EHS Auditing, Enforcement Initiatives, and Improving the Culture of Self Governance Tuesday, March 26, 2019 11:15 a.m. to 12:30 p.m.
Biographical Information Kelli Totten, Environmental Supervisor, Marathon Petroleum PO Box 1492 11631 US Route 23, Catlettsburg, KY 41120 606.921.6481 kellimtotten@marathonpetroleum.com Mrs. Totten is an Environmental Supervisor at Marathon’s Catlettsburg, KY refinery. She is responsible for supervising a staff of 11 while ensuring superior environmental compliance for the refinery in air, water, and waste media. Under her direction, the refinery has implemented not only communications and auditing programs to continually improve environmental performance in a cost-efficient manner, but she has also worked to stream-line the air, water, and waste permits for the facility. Recently, she led a corporate-wide team to revamp the auditing program at all 17 Marathon refineries. While Mrs. Totten is in her 6 th year as Environmental Supervisor, she has worked at the Catlettsburg Refinery for a total of 18 years serving as an engineer or supervisor in Process Controls, Technical Services, Products Control, and Operations. Mrs. Totten graduated from West Virginia University Institute of Technology with a Bachelor of Science degree in Chemical Engineering. She is also a mother of 8 children ranging in age from 16 to 1. Amanda Jennings, Managing Consultant, Trinity Consultants 110 Polaris Parkway, Suite 200, Westerville, Ohio 43082 614.433.0733 ajennings@trinityconsultants.com Ms. Jennings is a Managing Consultant in Trinity’s Westerville, Ohio, office and provides air quality support for several industries in Ohio, including but not limited to, petroleum refining/distribution, chemical manufacturing, surface coating, asphalt processing/shingle manufacturing, and fiberglass and foam insulation manufacturing. She has completed numerous projects over her 14 years of consulting experience ranging from minor and major source state construction permit to install (PTI) or permits to install and operate (PTIO) applications, Fee Emissions Reports (FERs), emissions inventories, Toxic Release Inventory Reports (TRIs), Title V operating permit renewal and modification applications, MACT and GACT general consulting/compliance assistance, and regulatory applicability analyses. Ms. Jennings graduated from Ohio University with a Bachelor of Science Degree in Chemical Engineering. Rob Large, Managing Consultant, Trinity Consultants 110 Polaris Parkway, Suite 200, Westerville, Ohio 43082 614.433.0733 rlarge@trinityconsultants.com Mr. Large is a Managing Consultant in Trinity’s Westerville, Ohio, office, and part of the EHS Performance and Risk Management (EPRM) business line based in Raleigh, NC. He provides EHS regulatory compliance auditing services for companies in the U.S., Canada and Mexico and lead auditor and training support for companies with Environmental Management Systems (EMS) or Health and Safety (HSMS) management systems and corporations that are certified under the ISO 14001 and 45001 standards. He has over 28 years of environmental and occupational health and safety experience including over 17 years of auditing experience; both as a consultant and as an internal environmental or EHS auditor. He serves as Lead Auditor for enterprise and single site audits and has conducted over 400 audits of industrial locations included in the following industries; automotive manufacturing and distribution, avionics and guidance systems repair and test centers, aerospace manufacturing, power plants, electric transmission & distribution sites, oil and gas transmission, distribution & production, ferrous and aluminum casting facilities, railroad transportation, water & wastewater treatment facilities, laboratories, research & development facilities, general manufacturing, warehousing and distribution, government (DoD) sites, metal stamping, plastic mold injection facilities, timber products, and sawmills to a variety of environmental and occupational health and safety standards. Mr. Large graduated from The Ohio State University with a Bachelor of Science Degree in Zoology / Environmental Science and holds a Master of Science Degree from the University of Findlay in Environmental Management. He is a Certified Professional Environmental Auditor (CPEA) and a Certified Hazardous Materials Manager (CHMM).
1 Environmental, Health & Safety Auditing Enforcement Initiatives and Improving the Culture of S elf Governance Trinity Consultants: Robert Large Amanda Jennings Marathon Petroleum : Kelli Totten
2 Agenda ˃ Risk Management Understanding Risk Management in Y our Organization Establishing auditing; 3 lines of defense model and EHS ˃ Auditing Within Y our Organization Functional roles (Board/ leadership, risk management, compliance & ethics, internal audit) ♦ Establishing cross-functional relationships ˃ Role Of Management S ystems OHS AS 18001, ANS I Z10, IS O 9000, IS O 14001, IS O 31000, and IS O 45001 and other voluntary sustainability standards ˃ Why Audit? ; and the Value Proposition
3 Agenda Cont’d ˃ Audit Enforcement and Initiatives ˃ Auditing Program Marathon Petroleum Tier I Tier II Tier III ˃ Auditing Issues and Trends Issues Regulatory Changes ˃ E-disclosure ˃ Questions, Comments and S ummary
4 Risk Management
5 Understanding Risk Management in Your Organization
6 Defining Systems, Strategies, and Vocabulary for Risk Management ˃ S tandards recommended O - Ent er prise Risk COS Management —Int egrat ed Framework 2017 IS O – IS O 31000 Risk Management ˃ S trategies As an audit group understand the strategic goals & obj ectives of the company and the risk inventory identified within them How does the risk management group describe, quantify, and categorize risks (CAUTION: Independence and Obj ectivity is a MUS T) How can EHS audits support company performance
7 Establishing auditing Three lines of defense model and EHS S ource: IIA Position Paper: The Three Lines Of Defense In Effective Risk Management And Control; January 2013, The Institute of Internal Auditors
8 Auditing Within Your Organization
9 Definition and Understanding of Auditing Audit is a systematic, Internal auditing is an documented process of independent, obj ective obj ectively collecting and assurance and consulting evaluating factual information activity designed to add value in order to verify a site or and improve an organization's organization’s environmental, operations. It helps an health or safety status with respect to specific, organization accomplish its predetermined criteria. Audits obj ectives by bringing a encompass both compliance systematic, disciplined audits, which are directed at approach to evaluate and verifying a site or improve the effectiveness of organization’s compliance with requirements, and management risk management, control, system audits, which evaluate and governance processes. the effectiveness of S ource: The Institute of Internal Auditors, Mandatory Guidance, Definit ion of Int ernal Audit ing management systems. S ource: S tandards for the Professional Practice OF Environmental, Health AND S afety Auditing, The Institute of Internal Auditors, Board of Environmental, Health And S afety Auditor Certificat ions (BEAC)
10 Functional roles and Relationships Building Enterprise Risk Management Coordinated Efforts Internal Audit Compliance and/ or EHS Audit Chief Audit Executive ˃ (reporting to the Board and/ or Audit Committee) Environmental, ˃ ˃ Risk Management Health & S afety Officer Collaboration / Common understanding ˃ Internal Audit group ˃ Compliance and Common Goals / Common Language inspection groups Common Skill sets / Training S ite compliance ˃ groups Risk Assessment Benefits
11 Functional Roles EHS Auditing and Risk Communication ˃ Risk managers, internal auditors, EHS professionals, quality systems analysts, loss prevention specialists, etc. are all a part of the system of internal controls strategy for an organization ˃ The key between each group is understanding that for effective risk management, in support of management systems and the increasing movement toward consensus standards, is to collaborate in identifying and controlling a broad array of risk exposures in support of the organization’s strategic plan and mission
12 Role of ISO 14001, ISO 31000, ISO 45001, and other Management Systems / Sustainability Standards
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