Welding Professionals Management Software for ANBs
DESIGNED FOR ANBs • WeldQ has been designed for ANBs • Developed over a 2 year period by welding professionals • Successfully implemented by WTIA, Australia as AWCR CUTTING EDGE TECHNOLOGY • Developed by SPMT, the makers of Smart Welding Manager using cutting edge technology • Mobile apps for Android & iOS CLOUD-BASED • Hosted solution – runs in Google servers & IBM database • Access through the internet, no servers required • Totally supported and maintained by SPMT WeldQ 2
WeldQ has two sides – Administration & Clients Administration side is for creating and configuring programs, setting fee, allocating users to roles, management of applications, administering examinations, management of awards, etc Clients side is for the community of welders and welding professionals to create accounts within WeldQ, apply for qualifications or certifications, manage their profile, access their certifications through mobile app WeldQ 3
Create and manage qualification and certification programs for welding professionals e.g. IWE, IWC, etc; Register and assess applications, conduct online assessments and manage qualified and certified personnel; Administer and record welder qualifications and assessments; Offer a searchable national welder database; Provide online examinations; Offer a repository of documents to select users; WeldQ 4
Role based – menus and controls are made available based on a user’s role Workflow based system that progresses an application through pre-configured steps Certificates are generated automatically upon award Emails are sent out by the system at each stage of an application Payment gateway integration for online payments Invoice/receipts generated automatically Discounts may be given selectively WeldQ 5
Icons for help, logout, screen size, etc Program Code is hyperlinked to the The numbers are the count of details and configuration screen; applications for a program and Program type indicator tells you are hyperlinked to the stage of what type of program it is (WQ – processing they are in Welder Qualification) Menu options for admin users WeldQ 6
This screenshot shows a welder qualification program configuration Instructions to show to the applicants Requirements applicants need to respond to Revalidation / Prolongation Options to set workflow settings fee for members and non-members WeldQ 7
This screenshot shows the internal user edit options Access to menus for an Account Contributor can be set Super User and Account Administrators have access to all areas of WeldQ WeldQ 8
There are 3 preconfigured workflows Qualification – applicant goes through an examination process – awards do not expire Certification – awards for a limited period, recertification is required Welder Qualification – to a specific standard, requires prolongation and/or revalidation Typical workflow diagrams are shown in the following screens WeldQ 9
Qualification – Typical Workflow Applicant PM/PC Program Assessor Program Examiner Workflow Step 1 Workflow Step 2 Application Applicant sees the program in the list of Preliminary Assessment available programs and starts an application; Application received and checked by Program Instructions and requirements are shown to Assessment Coordinator; If anything is amiss, the PC the applicant; Applicant confirms requirements Program Assessor assesses the application and contacts the applicant through email, obtains are met, uploads files, then submits the selects the modules that are applicable, leaves the correct information, records and updates application; Profile PDF file generated and assessment report/comments; PC notified the application. Application can be edited by attached to the application; PC notified by PC (Also by SU/AA/PM). PC then releases the email; Once submitted, application cannot be applicant to the Program Assessor. Application edited by applicant is then locked from further edits Assessment Outcome Program Coordinator notifies assessment outcome to the applicant; releases the Workflow Step 4 Workflow Step 3 Practical/Oral Exam appropriate module fees for payment; If practical or oral, exam is administered by the Applicant receives the assessment report with examiner to the applicant Payment a link to pay the examination fees Applicant pays the fees; Workflow Step 6 Payment Receipt Workflow Step 6 (Online, non-invigilated) PC is notified upon successful payment receipt; Workflow Step 5 PC sets date for the exam and releases one or Workflow Step 6 more examinations to the applicant (online) or Workflow Step 5 sends the exam papers to the invigilator (P&P) (Repeat for resit) Invigilator Fail? Re-sit? Fail? Review? Assessment Step 9 Step 8 Sent through PC to PA Online or P&P Exam If examination is invigilated, it is administered Pass all by the invigilator; Examination papers sent to Award Modules? the Assessor for marking Step 10 Workflow Step 7 Workflow Step 7 Result (Continued) Fail any No award Module? Workflow Step 7 WeldQ 10
Certification – Typical Workflow Applicant PM/PC Program Assessor Email communication Application Applicant sees the program in the list of available programs and starts an application; Instructions and Preliminary Assessment Workflow Step 3 requirements are shown to the applicant; Applicant confirms requirements are met, uploads files, then Application received and checked by Program Coordinator; If anything is amiss, the PC contacts the submits the application; Once submitted, application cannot be edited by applicant applicant through email, obtains the correct Assessment information, records and updates the application. Program Assessor assesses the application; PC Application can be edited by PC (Also by SU/AA/PM). notified PC then releases the applicant to the Program Workflow Step 1 Assessor. Application is then locked Workflow Step 2 Payment Applicant pays the fees; Profile generated and stored in the application; PC notified by email; Assessment Outcome Program Coordinator notifies assessment Workflow Step 4 outcome to the applicant; Workflow Step 5 Review, if Award Pass? Result Fail? Workflow Step 6 available No review Assessment review Fail available? by another PA Workflow Step 7 Renewal process Workflow Step 8 (See Certification Renewal Workflow) WeldQ 11
Welder Qualification – Workflow Examiner Applicant PM/PC Program Assessor (Test Centre) Email communication Application Applicant selects a program from a list of available Preliminary Assessment programs and starts an application; Instructions Application received and checked by Program and requirements are shown to the applicant; Applicant selects the preferred Test Centre from a Coordinator; If anything is amiss, the PC contacts the list; Applicant confirms requirements are met, applicant through email, obtains the correct information, Workflow Step 3 records and updates the application. Application can be uploads files, then submits the application; Once edited by PC (Also by SU/AA/PM); PC selects Test Centre, submitted, application cannot be edited by then releases the application for testing; Application is applicant then locked from further edits Examiner conducts tests, completes the welder qualification details and Workflow Step 1 submits the certificate for Workflow Step 2 release Workflow Step 4 Payment Applicant pays the fees; Applicant s PDF profile generated; PC notified by email; Verification, Released? Renewal process approval and Workflow Step 5 release Welder Qualification status message will change to – Awarded; Confirmation Due dd-mmm-yyyy This message will appear from date of test + (interval -1 in months) and remain until either the confirmation is done or date of test + (interval in Prolongation months); If confirmation is not done within this period, display Awarded; On Hold , send email to Program Manager & Program Coordinator; Process, if PM/PC can either Cancel Award or Confirm; If confirmation process is successful, display Awarded; Confirmation Due dd-mmm-yyyy for the configured next confirmation date; This confirmation process repeats for (Number of Confirmations) times; If Revalidation/Prolongation Required is checked, then after date of test + ((Number of Confirmations + 1)*(interval in months)-1month), message shown - Awarded; Revalidation/Prolongation Due dd-mmm-yyyy. If revalidation/prolongation is not done within this period, message - Awarded; On Hold , email to Program Manager & Program Coordinator; PM/PC can either Cancel Award or Confirm; If Repeat? is checked, repeat the confirmation then revalidation process WeldQ 12
Conduct online or pen & paper examinations Online examinations can be scheduled, can contain multiple choice or descriptive questions Question bank can be maintained Prepare any number of tests from the questions in the question bank Prepare and maintain questions by subject topics Manage venues for examinations WeldQ 13
This screenshot shows the list of examinations Examinations module WeldQ 14
WeldQ provides a platform for test centres to access welder qualification applications, conduct tests and award certificates Typical test centres are welding schools & fabricators Test centres & examiners can be administered & their logos can appear on certificates WeldQ 15
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