Welcome to the Highland City Council Meeting PUBLIC APPEARANCES - PowerPoint PPT Presentation

Welcome to the Highland City Council Meeting

PUBLIC APPEARANCES Time set aside for the public to express their ideas and comments on non agenda items. Please limit comments to (3) three minutes.

PRESENTATIONS • Item #1 – Library Long Range Strategic Plan

CONSENT • Item #2 – Approval of the January 10, 2017 City Council Work Session • Item #3 – Approval of the January 10, 2017 City Council Regular Session • Item #4 – Approval of the January 17, 2017 City Council Special Meeting • Item #5 – Final Plat Approval – Peterson Plat • Item #6 – Ratifying the Appointment of Brittney Bills and David Harris as alternates to the Planning Commission • Item #7 – Ratifying the Re-Appointment of Tim Irwin to the North Point Solid Waste Special Service District • Item #8 – Ratifying the Appointment of Mark Thompson and Todd Trane as alternate to the North Utah County Aquifer Committee

DESIGNATION OF OPEN SPACE PROPERTY FOR DISPOSAL – WIMBLETON SUBDIVISION Item #9 – Public Hearing/Resolution Presented by – Nathan Crane, City Administrator/ Community Development Director

Petition Update • Staff received two petitions today. – First: A petition by 12 residents to remove their names from the original petition. – Second: A petition by 23 residents in opposition of disposal of the property. • As a result the request no longer meets the minimum requirements and cannot be approved.

Proposal

Constraints Map

DESIGNATION OF OPEN SPACE PROPERTY FOR DISPOSAL – VIEW POINTE SUBDIVISION Item #10 – Public Hearing/Resolution Presented by – Nathan Crane, City Administrator/ Community Development Director

Proposal

MID YEAR BUDGET ADJUSTMENTS Item #11 – Public Hearing/Resolution Presented by – Gary LeCheminant, Finance Director

Mid-Year Budget Adjustments • Major Revenue Adjs. All Funds – Delinquent Ptaxes, +$45K to $75K – Sales Taxes, +$30K to $2,020K – Phone Tax, -$8K to $142K – Bldg. Permits, -$40K to $460K – Gen. Fund Surplus, +187K to $407K – B&C Roads, +$30K to $630K

Mid-Year Budget Adjustments • Major Expense Adjustments – Economic Dev., +$19K to $20K – Engineering Sal., +$39.6K to $61.6K – Engineering Cons., -$60K to $140K – TSSD Collection Fee, +$100K to $1MM – Trans. From Gen. Fund, +211K to $631K – Parks Maint. Bldg., -$300K to $0 – Storm Sewer, +32K to $42K

General Fund Status • Original Revenue $8,728,060 • New Revenue $9,020,620 • Increase of $292,560 • Original Expense $8,741,678 • New Expense $9,013,364 • Increase of $270,691

DEVELOPMENT CODE AMENDMENT – SECTION 3-4704.1.D MAXIMUM NUMBER OF LOTS IN THE TCO Item #12 – Public Hearing/Ordinance Presented by – Nathan Crane, City Administrator/ Community Development Director

Proposed Amendment

MUNICIPAL CODE AMENDMENT CITY PARKS AND CEMETERY & APPROVAL OF A FIELD USE FEE SCHEDULE Item #13 – Ordinance/Resolution Presented by – Erin Wells, Assistant to the City Administrator

Policy Changes from January 17 • General clarifying/cleaning of document • Moved unorganized resident groups to priority 3 • Addition of Beacon Hills Disc Golf Course reservations for tournaments

Fee Changes from January 17 • Cedar Hill City Recreation League – $2 per Highland resident per sports season • Other governmental agencies – $5 per hour for any use • Non-profit entities – $5 per hour for practices – $10 per hour for competition or clinics – $75 day rental for Baseball Fields or Disc Golf Course • For-profit entities – $15 per hour for practices – $30 per hour for competition or clinics – $225 day rental for Baseball Fields or Disc Golf Course

Impact to Sports Groups Previous Current Fee Cost Percentage Proposal Schedule Difference Difference Lone Peak Band $780 $780 $0 0% Lone Peak Football $3,500 $2,000 $1,500 43% Lone Peak High School $2,415 $1,730 $685 28% Lacrosse North Utah County $2,300 $1,400 $900 39% Soccer Rocky Mountain Baseball $3,300 $1,425 $1,875 57% Stars United $4,180 $2,640 $1,540 37% Total $22,310 $15,095

Cost to Highland City • Reservation posting signs – $2,100-$7,500 – Possible Eagle Scout Project • Metal Signs “Organized play must be authorized” – $350-$1,250 • Total – $2,450-$8,750 sign costs – Staff time in posting signs, coordinating reservations, posting reservations, etc.

The Problem • Growing recreation demand • Inconsistency in rental process • Lack of communication • Liability to City • Neighborhoods wanting to use fields • Maintenance costs

Grass Field Designations • Community Park • Neighborhood Park

Community Parks (Grass Fields) • I – Practices and games for all ages • Parking lot must have 25 stalls per field • Useable open field area must be greater than or equal to 150’ X 300’ (based on US Youth Soccer standards) • Must have dedicated restrooms • II – Practices for all ages • Parking lot must have 15 stalls per field • Useable open field area must be greater than or equal to 100’ X 200’ (based on US Youth Soccer standards) • III – Practices for 12U and younger ages • Parking lot must have 15 stalls per field • Useable open field area must be greater than or equal to 100’ X 200’ (based on US Youth Soccer standards)

Community Parks (Grass Fields) I) Green – practices and games for all ages II) Yellow – practices for all ages III) Red – practices for 12U and younger teams

Neighborhood Parks (Grass Fields) • All other parks (15) • Usage appropriate for size/amenities – 4 hours per week or less – 2 practices a week or less – Only practices – Recreation league – 10 and younger – Live in area

Community Parks (Baseball Fields) • I – Practices and games for 12U and younger ages (Mitchell Hollow) • Parking lot must have 25 stalls per field • Distance from home plate to outfield fence must be greater than or equal to 200 feet (based on US Little League standards) • Must have dedicated restrooms • II – Practices for 10U and younger ages (Heritage Park) • Parking lot must have 25 stalls per field • Distance from home plate to outfield fence must be greater than or equal to 180 feet (based on US Little League standards) • Must have dedicated restrooms

Reservation Priority • City mowing times • Highland City wide activities • Cedar Hills Recreation League • Unorganized resident groups • Other Government agencies • Non-profit entities • For-profit entities • Encourage coordination by groups who are interested in using the fields • Consider historical use of fields • Prioritize minor league play on baseball fields

Unorganized Groups or Organized Groups Using Neighborhood Fields • Online request • Information on team/coach/league • Hold Harmless agreement

Community Fields – Organized Groups • Online request • Information on team/coach/league • Hold Harmless agreement • $3 million liability insurance • $150 deposit • Hourly reservation fee – Depending on organization • Porta-potty fee split – Lone Peak, Beacon Hills, Canterbury PI, Wimbleton South, & Town Center

Previous Reservation Fees – Community Fields • Other governmental agencies – $5 per hour • Non-profit entities – $500 for up to 100 hours per league per year and $10 per hour thereafter • For-profit entities – $1,000 for up to 100 hours per league per year and $20 per hour thereafter

Fee Comparisons Hourly Rate Comparison Baseball Soccer Lehi $20 $20 Alpine School $45 $25 District Salem $15 $20 Alpine $10 $10 American Fork $25 $15 Pleasant Grove $10 $10 Orem $30 $12.50 Draper $15 $15 Riverton $15 $15

Reservation Process • Online calendar • Weekly physical postings at the field

Other Information • No reservations on Sunday – Allow grass to recuperate • All parks closed October 31 – March 1 • Hours 7:00AM – 8:00PM

Feedback • Proposed fees are too high – Lacrosse lessening their hours – Increase to players - $43.59 per year

APPROVAL OF ROAD DESIGN, CONSTRUCTION, AND SCHOOL ZONE – HIGHLAND BOULEVARD &11800 NORTH Item #14 – Motion Presented by – Todd Trane, City Engineer

MAYOR/COUNCIL AND STAFF COMMUNICATION ITEMS • Highland Boulevard Traffic Data – Justin Parduhn Operations and Maintenance Director • Funding Options for the Road Re-Construction Master Plan – Nathan Crane, City Administrator

Road Plan Overview • January 17, 2017 Council Meeting – Mayor and Council Members Rod Mann and Brain Braithwaite • Met on January 23 • Discussed several options – Bond – Fee – Property Tax • Staff Presentation – Road Plan Implementation – Budget and Funding Options – Process Overview

Implementing the Road Plan • $1.5 million total recommended budget -$1 million for Rehabilitation of D, F and low C roads with a PCI value of 62 or below -$500k for Preservation of A, B, and high C roads with a PCI value above 62 • 5 year Road Plan – March 7

Funding – Property Tax

Funding – B&C Road Fund