Welcome to the Faculty of Dentistry DHETP Class of 2024!!! - PowerPoint PPT Presentation

Welcome to the Faculty of Dentistry DHETP Class of 2024!!!

Objectives for today ➢ Introductions ➢ Overview of important items to take care of before the program starts

Student Affairs Introduction ➢ Student Affairs holds integrity, compassion, inclusion, innovation and transparency as the core values that set the filter through which we make our decisions. In this manner we plan to foster a safe, inclusive and innovative environment where all Faculty of Dentistry students can grow, succeed and find diverse opportunities that engage and challenge them.

Important items you need to take care of before program starts ➢ Dentistry Intranet Profile Contact Information Update • Biography on your Intranet Profile • Photo and Voice recording for your Intranet • Profile ➢ Required Forms ➢ CPR Certificate

Important items you need to take care of before program starts ➢ Criminal Record Check ➢ Registration for 2020W • UBC Alumni Email • Obtain your UBC Student ID Card ➢ Immunizations

Dentistry Intranet ➢ The DHETP Undergraduate Program uses an online program for dentistry-specific information such as curriculum schedule, required reading materials, absence reporting, academic policies and procedures manual, and notices. ➢ The URL for the Dentistry intranet is: https://secure.dentistry.ubc.ca/intranet/ ➢ Your login credentials will be your CWL username and password.

Intranet Log in page

Address and Contact Information Update ➢ All students are required to ensure their mailing address and contact information are up to date. ➢ Please log onto your SISC (Student Information Service Centre) to confirm your address and contact information. If there are any changes in the future, you must notify Student Affairs (studentservices@dentistry.ubc.ca) ➢ Update your Dentistry Intranet profile (under Personal Settings) and adjust your information on SISC accordingly. UBC and Faculty of Dentistry require original documents such as marriage certificates or legal name change documents to recognize a change of name.

Student Information Service Centre (SISC)

Biography on your Intranet Profile ➢ Write and Save your Student Biography on the dentistry intranet under your personal settings ➢ It should be less than 450 characters ➢ This biography will be shared with instructors, staff and students

Biography on your Intranet Profile

Required Forms Forms will be provided to you. Please read them carefully, sign, and upload on your Intranet profile before the start of the program ➢ Professional Standards document ➢ UBC Dentistry Code of Ethics ➢ Consent to Use of Image ➢ Informed Consent for Students ➢ Release of Personal Information

Criminal Record Check ➢ As part of your program, you will be required to take part in Community Service Learning (CSL). The facilities you will have the opportunity to visit range from long term care facilities to community centers and methadone clinics. ➢ In light of this, Vancouver Coastal Health and UBC Faculty of Dentistry require all students entering the community to complete a standard criminal record check either through your local City Police or RCMP. When you file your application, you will need to do so in the city in which you reside at present.

How to obtain Criminal Record Check You will need to pay $28 for this check: you are not considered volunteers for ➢ the purpose of this service. We will receive a report of your clearance. Some of you may not be able to use the online service and will need to ➢ complete in-person criminal records checks. You will need to provide us a copy: we will accept electronic copies if they are emailed directly from the police department, otherwise, please mail us the hard copy. This is a new program for us, so please let us know if you have any issues with ➢ using the online platform. Now you can obtain the CRC online. After this meeting we will send you the  instructions after the meeting

Immunizations ➢ All students who begin Dental school require a review of their immunization status. Many students will require boosters, additional tests and/or immunizations – all of which takes time. ➢ Make an appointment with UBC Student Health Services as soon as possible, beginning now. ➢ To schedule an appointment with SHS, call (604) 822-7011. ➢ Immunization Letter will be e-mailed to you. ➢ Take with you all your records and all pertinent laboratory reports, along with the competed Immunization form.

Registration for 2020W ➢ Registration for incoming students opens on June 30 , 2020 and should be completed by August 1, 2020 . ➢ You will receive an email from Enrolment Services informing you that registration is open and how to register. ➢ All students must register online through the Student Services Centre at http://students.ubc.ca/ssc

UBC Alumni E-mail Your UBC alumni email account is your official UBC email address and will be the account UBC ➢ and UBC Dentistry use to communicate with you once you have registered All students must register for an account ➢ You require to have a HOST email and you will not be able to have a HOST email until you are ➢ registered Due to privacy laws and UBC Dentistry confidentiality requirements, all dentistry undergraduate ➢ and graduate students are required to respond/send emails through a designated UBC email account. Students who select the auto-forward selection rather than host email will NOT have the ability to reply/send through an UBC account as the account is forwarded to your personal email address and does not host an inbox. Please ensure that you select HOST email when setting up your account ➢ To set-up an alumni email account, go to https://id.ubc.ca / ➢ You cannot apply for an alumni email account until you have registered in your classes ➢

List-serve email ➢ In order to communicate with your class, faculty, staff and students will use DHetp 2024 list serve: dhetp-2024@lists.ubc.ca ➢ By the start of the program the list-serve will only contain your UBC alumni e-mails, and no personal e-mail accounts will be permitted ➢ Please be careful when replying to an e-mail sent through the list-serve ➢ Click on Reply only If you want everyone on the list-serve to receive your response ➢ If you would like to respond only to the person who sent an e-mail through the list- serve, you need to make sure you copy their address and paste it in To field, or FW the email rather than reply

Obtain your UBC Student ID Card ➢ You can order your UBC Student ID Card on-line by following this link: ➢ https://ubccard.ubc.ca/obtaining-a-ubccard/students ➢ A curbside pickup can be arranged from 9 am to 3 pm ➢ Once you have your Student ID Card, you will need to upload your I class# to your Intranet profile ➢ The iClass number is located in the back of your Student ID card, in the right bottom corner. This is the 5 digit number following the asterix (*)

Obtain your UBC Student ID Card

CPR Certificate ➢ Throughout your training you are required to maintain a Health Care Provider level CPR (adult, child and infant) + AED certification. CPR methods have greatly evolved over the past decade and continue to go through annual revisions as research progresses. For this reason, although your CPR card may say it is valid for two or three years, it is essential for dental students to recertify annually, at the Health Care Provider (HCP) level. ➢ To ensure everyone is current and has been taught the most up to date standards, it is strongly advised that students renew their CPR certification upon beginning dental school.

Where can I find useful information? UBC dentistry website https://www.dentistry.ubc.ca/education/students/ UBC students website https://students.ubc.ca

Contact us at studentservices@dentistry.ubc.ca

Questions?