Welcome to the Becoming a Summer Food Service Sponsor webinar - PDF document

Slide 1 Welcome to the Becoming a Summer Food Service Sponsor webinar presented by the Oregon Department Becoming a Summer Food Service Sponsor of Education Child Nutrition Programs (ODE CNP). During the webinar today we will discuss eligibility, the application process, and then answer any questions. For the remainder of this training we will refer to the Summer Food Service Program as SFSP. During this webinar will we talk about “sponsors”. Sponsors are organizations that enter into an agreement with ODE CNP and are responsible for the oversight of the program. At any time if you have a question please use your chat feature located in the lower right hand side of your screen. We will keep the phone lines muted so we don’t get interference and buzzing from the phone lines. Please do not hesitate to ask any questions! Slide 2 In this training, we will review Objectives information on: • What is SFSP • What SFSP is • Participant eligibility • Sponsor eligibility • participant eligibility • Site eligibility • Types of SFSP sites • Sponsor eligibility • Application process • site eligibility • Types of SFSP sites. • And review the application process and timeline

Slide 3 First, let’s review what the SFSP is. What is SFSP During the school year, students that • Free meals to youth through age 18 attend a school participating in the – First to last day of summer vacation National School Lunch Program can • Administered by ODE CNP readily receive a meal . But when • Sponsor organizations – Non-profit foodservice school is out, a child’s need for these • Sites meals doesn’t go away. However, they may not have access to regular meals until school begins again. In addition, families budgets may be stretched to their breaking point during this time. Lack of regular, nutritious meals during the summer can affect a child’s health and may cause a learning slump. The summer food service program was created to help kids who are 1 year-old through age 18 who rely on free and reduced-price school meals during the school year to continue receiving healthy meals and snacks during the summer. Sponsors for the SFSP can provide meals from the first day of summer vacation to the last day of summer vacation. Summer meals programs are funded by the United States Department of Agriculture (USDA); administered by state agencies, such as the Oregon Department of Education; and run by public and private organizations. These organizations are referred to as “sponsors.” Sponsors have an agreement with the Oregon Department of Education to operate the program. The Oregon Department of Education reimburses Sponsors for serving meals and snacks that meet the program requirements. Sponsors may have one or more sites where meals are served. SFSP sponsors operate what is considered a “non-profit” foodservice.

Sponsors do not need to break even or lose money. However, money that is earned has to go back into SFSP or another federally funded child nutrition program- be it for food or labor associated with the program. A site is the physical location where meals can be served. A site could be a cafeteria, park, or community room for a few examples. Summer meals need to be consumed by participants on site in a congregate setting. At the site, there is a site supervisor to ensure that the rules around SFSP are followed. There may be other site staff there as well to serve meals, lead enrichment activities, and/ or assist the site supervisor. Staff at the site level may be paid or volunteer staff. Slide 4 The SFSP brings Federal dollars into What is SFSP communities in the form of combined • Reimbursement program reimbursements for meals and operations/administrative costs. Sponsors receive their Program payments based on the number of meals served multiplied by the appropriate combined administrative and operating rates for reimbursement. Sponsors may serve one or two meals a day at open, restricted open, and enrolled sites. With ODE CNP approval, sponsors may serve two meals (including snacks) each day. Sponsors of camp sites may serve up to three meals per day. There are two different reimbursement

rates based on where the site is located and how meals are prep/delivered. Sites that are self-prep and/ or located in a rural area receive a higher reimbursement rate for meals and snacks. Sites that receive vended meals and located in an urban area receive a lower reimbursement rate for meals and snacks. Vended includes sites that use a Food Service Management Company. Reimbursements may be used to cover allowable operating costs including: food costs, labor costs, nonfood supplies and space for food service. Reimbursements may also be used to cover administrative costs which include activities related to planning, organizing, and administering the program. Slide 5 Now let’s discuss eligibility regarding the Summer Food Service Program. This will be a brief overview of the Summer Food Service Program Eligibility topic, for more in-depth training on this please visit our training web page, which we will review later in this presentation.

Slide 6 Children age 18 and under may receive Participant Eligibility meals through SFSP. A person 19 years • Ages of age and over who has a mental or – Children age 18 and under may receive meals through SFSP physical disability (as determined by a – Other circumstances State or local educational agency) and who participates during the school year in a public or private non-profit school program (established for the mentally or physically disabled) is also eligible to receive meals. Slide 7 Only certain types of organizations can Sponsor Eligibility sponsor the SFSP. These organizations • Eligible Organizations – Public or private non-profit school food authority include: (SFA) – Public or private non-profit residential camp • a public or private non-profit school – Public or private non-profit college or university participating in the National Youth Sports Program food authority (SFA); – A unit of local, county, municipal, State or Federal Government or – Any other type of private non-profit organization • a public or private non-profit • Must provide year-round service residential camp; • a public or private non-profit college or university participating in the National Youth Sports Program; • a unit of local, county, municipal, State or Federal Government; or • any other type of private non-profit organization These organizations must provide year- round service

Slide 8 Sponsors may operate the SFSP at one Site Eligibility or more sites, which are the actual • Site types locations where meals are served and • Three common types – Open children eat in a supervised setting. – Camps (residential and nonresidential) Eligible sites are those that serve – Closed enrolled children in low-income areas or those that serve specific groups of low- income children. Sponsors must provide documentation that proposed sites meet the income eligibility criteria required by law. There are three common types of sites: open sites, camps (residential and nonresidential), and closed enrolled sites. Slide 9 • Open Sites. Most sponsors establish Site Eligibility – Open Sites site eligibility on “need and • Open sites – Establish site eligibility on “need and openness” openness.” If a site is located in a – First-come, first-serve basis – Allow meal service access to all children needy area (where 50 percent or requesting a meal • Restricted open sites more of the children residing in the – Restrict or limit the feeding site’s attendance for reasons space, security, safety or control area are eligible for free or reduced- – First-come, first-serve basis, but meal service will be limited price school meals) and meals are made available to all children in the area on a first-come, first-serve basis, these sites are considered open. • Restricted Open Sites. On occasion, a sponsor that would normally operate an open site –meaning initially open to broad community participation – must restrict or limit the feeding site’s attendance for reasons of space, security, safety, or control. In recognition of these circumstances, these types of sites operate as restricted open sites. The sponsors must make known publicly that the site is open on a first-come, first-serve basis to all children of the community at large, but that the meal service will be limited as stated