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Welcome to IAS What You Need To Know.... Information Session - PowerPoint PPT Presentation

Aug 21, 2023 •377 likes •697 views

Welcome to IAS What You Need To Know.... Information Session Materials Can be found on the IAS Website: https://www.ias.edu/institute- information-session-materials General Website Navigation: www.ias.edu 2 Facilities Areas of

  1. Welcome to IAS What You Need To Know....

  2. Information Session Materials Can be found on the IAS Website:  https://www.ias.edu/institute- information-session-materials General Website Navigation:  www.ias.edu 2

  3. Facilities Areas of Support  Building Maintenance  Grounds Maintenance  Housing Operations & Maintenance  Construction Key Personnel School Dude 3

  4. Comptroller’s Office Location  The Comptroller’s Office is located in the ECP Building, around the corner from the Fitness Center and Crossroads Nursery. Full List of Services  For the Comptroller’s Office, can be found on our website:  https://www.ias.edu/campus- resources/working-at-ias/comptrollers- office/services 4

  5. Comptroller’s Office Billable Accounts  If you are receiving a grant from outside sources, you will receive a bill from our office on approximately the 15th day of each month for expenses incurred in the prior month  Payments may be sent through interoffice mail, left at Fuld Hall reception desk, or dropped off in the Comptroller’s Office Grant Payments  If you are receiving a grant, a health insurance subsidy, or a childcare subsidy from the Institute - please contact Tina Gaspari (gaspari@ias.edu or ext. 8209) prior to September 26 th for an appointment to complete the applicable documents for payroll processing  Please note that grant payments are disbursed on the last working day of each month 5

  6. IAS Computing – Network Access Wireless - Coverage throughout campus  eduroam :  Secure, authenticated network  Access to IT services and scholarly resources  Add accounts for family members via UpdateMe  IAS :  Public network  Provides access to Internet for visitors and guests  Best network for “IoT” devices - also added via UpdateMe Wired  Jacks available in offices and apartments 6

  7. IAS Computing – Getting Help For any IT questions, needs or concerns, please contact your Computing Helpdesk: School of Historical Studies School of Mathematics Jonathan Peele, Manager Kevin Kelly, Manager askitg@ias.edu help@math.ias.edu 609-734-8044 609-734-8012 School of Natural Sciences School of Social Science James Stephens, Manager Jonathan Peele, Manager help@sns.ias.edu askitg@ias.edu 609-734-8030 609-734-8044 7

  8. IAS Computing – Links Computing Website All information about IT services and support  https://www.ias.edu/campus/computing Information Security @ IAS InfoSec resources, guides and best practices  https://security.ias.edu UpdateMe Self-service tool for managing your profile on website, as well as family accounts and device registration  https://updateme.ias.edu 8

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  10. Dining Services  Find us online  https://dining.ias.edu/  On your bookmark  Scan the QR codes  Or here 10

  11. Check the lunch menu Make your dinner reservations 11

  12. Who we are  Michel Reymond, Dining Services Director - Chef  Yann Blanchet, Sous Chef  Renée Robinson, Catering Manager – Maitre D’ 12

  13. What we offer  Daily Continental Breakfast  Lunch  Tea, Cookies and Coffee Service  Dinner - Wednesday and Friday nights  Wine Tastings  More services to come 13

  14. Our Commitment to You  To provide excellent food and service  Source our food locally as much as possible  We buy from specialty purveyors No Sysco or US food products  All meats are growth hormone and antibiotic free  Seafood also free of hormones, antibiotics and fungicides  Organically grown fruits & vegetables 14

  15. Our Commitment to You  We make everything from “scratch”  We cook your food at the last minute, in front of you  We are all SERVSAFE certified at the highest level available  We are an HACCP accredited facility H azard A nalysis and C ritical C ontrol P oints  We use a temperature monitoring system in all of our refrigerated storage rooms 15

  16. Administrative Services Public Safety  Door locks  ID cards  Lock outs Transportation  Shuttle https://www.ias.edu/campus- resources/transportation Mail  Mail and Shipping 16

  17. Human Resources Who We Are Jennifer Hansen Visa and Visitor Services Coordinator hansen@ias.edu Beatrice Jessen Benefits Specialist bjessen@ias.edu Michael Klompus Chief Human Resources Officer mklompus@ias.edu Cindy Pearce Administrative Assistant cpearce@ias.edu 17

  18. Human Resources Location Fuld Hall, 1st Floor Hours: Monday – Friday, 8 am – 5 pm General email address: hr@ias.edu 18

  19. Human Resources Visa and Visitor Services  General Visa and immigration management, including the J-1 Visa Exchange Program  Immigration or Visa-related questions  Inquiries re: international travel, entering/reentering the US  Local resources - Crossroads and Princeton Public School Enrollment  For more information, please visit https://www.ias.edu/campus-resources/coming-to- ias/human-resources/visa-and-visitor-services  Jennifer Hansen, Visa and Visitor Services Coordinator 19

  20. Human Resources Health Insurance: If you are eligible for the IAS Health Insurance  Either Medical and/or Dental Insurance  For assistance with enrollment, questions about your coverage, etc.  Contact Cindy Pearce or Beatrice Jessen Medical and dental insurance plan information can be found at: https://www.ias.edu/members-health-insurance-plan- information-and-rates 20

  21. Human Resources Member Subsidies, Policies…  Member Preschool Subsidy  Member Health Insurance Subsidy  Member Leave of Absence Policy  Title IX Policies  All can be found at https://www.ias.edu/humanresources/m empolicies 21

  22. Human Resources Diversity and Inclusion https://www.ias.edu/campus-resources/working-at- ias/human-resources/staff-handbook#Diversity_Statement 22

  23. Human Resources Summary of Important Links Visa and Visitor Services  https://www.ias.edu/campus-resources/coming-to-ias/human- resources/visa-and-visitor-services Health Insurance (medical and dental insurance plan)  https://www.ias.edu/members-health-insurance-plan-information-and-rates Member Subsidies and Policies  https://www.ias.edu/humanresources/mempolicies Diversity Statement  https://www.ias.edu/campus-resources/working-at-ias/human- resources/staff-handbook#Diversity_Statement 23

  24. Academic Affairs, Member Services and AMIAS • Josie Faass, Director of Academic Affairs • Fuld 104 • jfaass@ias.edu • 609.734.8201 • Linda Cooper, AMIAS and Member Relations Officer • D100 • llg@ias.edu • 609.734.8259 • On the IAS website, find us under Campus Resources • Living at IAS • Coming to IAS • Staying Connected to IAS 24

  25. What we do: • Professional Programming for Members and their families • Research Funding Support • Employment Support • Lunch and Learn Workshops • October 6: Research "Meet and Greet" • October 20: Making the Most of Your IAS Membership • November 17: Start Smart Salary Negotiation • January 19: Research "Meet and Greet" • February 9: Collaborative & Archival Research at IAS • March 16: How to Write an Op-Ed • April 6: Staying Connected to IAS 25

  26. “Member Driven” Events • Organized by Members and/or partners/spouses • Share scholars’ cultures or special interests • May engage a specific audience, e.g., family- friendly activity or an event geared toward adults • Must be: • Inclusive and open to entire Institute scholar community • Approved by Academic Affairs Staff • “Advertised” on IAS electronic bulletin board • Event organizers may be reimbursed up to $100 per event with expense receipts 26

  27. AMIAS Activities and Events • Barbecue, Oct. 7, for scholars and their families • Activities • A Night at Harry’s • English Conversation • Fireside Play Reading • Musician’s Exchange • Pottery • Yoga • Partner/spouse communications through the partners@ias.edu listserv • Electronic Bulletin Board 27

  28. AMIAS Organization • Founded in the 1973 by then current and former IAS scholars is lead by a Board of Trustees − IAS scholars from all four Schools • Mission: encourage and support the scholarly work and related interests of the Institute for Advanced Study; to maintain and strengthen engagement between the Institute and its current and former Members; and to promote interaction between the Institute and the academic community at large. • Board meets twice per year and holds Trustee elections • AMIAS works to stay connected to scholars after they leave • UNC Chapel Hill Event • IAS Director Robbert Dijkgraaf to give a lecture at the invitation of 2016-17 School of Historical Studies Member • AMIAS reception, all former scholars in North Carolina invited • Lunch with university administrators 28

  29. Mathematics-Natural Sciences Library Services  E-resource and research assistance  Monographs, current, and historic/rare journals  Lewis Science Library courier requests  Emma Moore, Librarian 29

  30. Historical Studies-Social Science Library Services  Princeton University Firestone Library Courier  Interlibrary loan document delivery  General reference  Marcia Tucker, Librarian Liaison with Princeton University Library  Digital library collection  Princeton University NetID Shelby White-Leon Levy Archives Casey Westerman, Archivist  30

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