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Welcome OATN USO Admission Officers and Registrars Meeting Thursday, April 24, 2014 Internet Info User Name: 9spev7 Password: cs131786 Ohio eTranscript Initiative Update Ohio Admissions and Registrars Meeting April 24, 2014 2 eTranscript

  1. Welcome OATN USO Admission Officers and Registrars Meeting Thursday, April 24, 2014 Internet Info User Name: 9spev7 Password: cs131786

  2. Ohio eTranscript Initiative Update Ohio Admissions and Registrars Meeting April 24, 2014 2

  3. eTranscript Initiative Overview • Purpose of initiative is provide infrastructure to transmit high school transcript data electronically to colleges/universities using Parchment • High school students/counselors can initiate transcript requests through secure web application • Higher education institutions can help shape high school participation 3

  4. eTranscript Initiative Benefits • Currently costs $6.30 to process one high school transcript • Designed to save counselors at high schools and higher education institutions both time and money in processing transcript requests • Provide data in a ready format for acceptance by higher education student information systems (Peoplesoft, Datatel, Banner) 4

  5. eTranscript Initiative Status • Two major K-12 SIS vendors have completed software crosswalks to provide data in correct electronic format – DASL – Powerschool • Major higher education SIS vendors are working on developing similar crosswalks – Peoplesoft – Cleveland State University – Datatel – Infinum LLC – Banner – Kent State University & Northwest State Community College 5

  6. eTranscript Initiative Status • SSDT (State Software Development Team) has completed building the ESDE • ODE EMIS (Education Management Information System) has completed necessary development activities including manifest to deliver transcript data • Grant Recipients are currently working on building the crosswalk to transfer data straight into their Student Information Systems. 6

  7. eTranscript Initiative Status • Overall eTranscript Status STATUS # HIGH SCHOOLS Registered 174 Live – Actively Using 37 Live – Not Using 20 Implementation Phase (Registration Complete) 117 7

  8. eTranscript Initiative Status • Project currently in pilot mode: – Phase 1 pilot included high schools from northwest Ohio – Pilot high schools were selected by higher education institutions as ‘higher volume’ schools – Phase 2 pilot includes high schools from north/northeast Ohio and central Ohio (3 different Information Technology Centers) • Phase 1 pilot schools have been registered and trained • Phase 2 pilot schools have participated in webinars and are in the registration process 8

  9. Pilot Rollouts by ITC Ohio eTranscript Initiative – Pilot ITCs NWOCA Archbold Cleveland NCC State Elyria University Northwest State Community College Kent State University NEONET Cuyahoga Falls Columbus State Community College Hocking College MEC Columbus 9

  10. eTranscript Initiative Future • Once pilots are successfully completed, the initiative will be promoted for statewide rollout throughout the rest of 2014 • Higher education SIS vendors are working towards completing software crosswalks by the end of 2014 • Full transmission of electronic transcript data will be available at that time 10

  11. eTranscript Websites • http://education.ohio.gov/Topics/Academic-Content- Standards/Graduation-Requirements/Career-and- College-Planning/Ohio-eTranscripts • http://education.ohio.gov/About/News/Learn-how-Ohio-e- Transcript-works • http://exchange.parchment.com/higher-education/ • http://exchange.parchment.com/k12-2/ 11

  12. eTranscript Contacts • Kevin Sosa, Ohio Articulation & Transfer Network, Associate Director of Technology – ksosa@regents.state.oh.us – 614.752.9475 • Ed Weisenbach, Ohio Department of Education, Statewide Technology Coordator – ed.weisenbach@education.ohio.gov – 614.301.7988 • Jim Weber, Ohio Department of Education, Project Manager – jim.weber@education.ohio.gov – 614.387.3197 • Tammy Baden, Parchment Project Manager – tbaden@parchment.com – 763.221.9205 12

  13. Career-Technical Credit Transfer Initiatives (CT) 2 Admissions and Registrars Meeting 4.24.2014

  14. The Basics

  15. Career-Technical Education in Ohio • 91 Career-Technical Planning Districts – 42 Single Districts/Compacts – 49 CTPD’s/JVSD’s • In FY2012 there were 120,357 career-tech high school students in Ohio (22% of all 9-12 students in the state) – 60% of students participating in Career-Technical Education obtain further education

  16. What is (CT) 2 ? (CT) 2 stands for Career-Technical Credit Transfer Statewide articulation/transfer agreement to grant credit to students who complete approved career-technical programs in Secondary Career- Technical High Schools and Ohio’s Technical Centers , and enroll at public higher education institutions in the same technical area. Transfer is facilitated by sets of STATEWIDE course/program learning outcomes, and where appropriate, recognized third-party industry standard credentials. PURPOSE: Students in approved programs don’t “repeat” what they already know!

  17. (CT)² Transfer Guarantee - CTAG If a student completes an approved Career-Technical Assurance Guide (CTAG) course/program, then that course/program is guaranteed to transfer as major credit to any of Ohio’s public institutions as long as those institutions offer the appropriate technology major. CTAGs Community College B JVS/HS/CC CTAN Non-Credit Credit Courses specifies agreed Content/Program upon XY Credits (relative credit value) competencies @ the course/modular level • Approved • Offers Example Example CTAN Degree Program

  18. Current (CT) 2 Statewide CTAGs Ohio Technical For Both Secondary/ High Centers (formerly AWE) School (Only) EMT – Basic Police Education Medical Assistant Firefighter I EMT – Intermediate Firefighter II EMT – Paramedic Culinary Fire Fighter – Inspector IT- Information Support Services Fire Fighter – Instructor IT- Network Systems Fire Fighter – Volunteer HVAC/R Alternative and Renewable Pharmacy Technician Energy Automotive Solar Photovoltaic EMT- First Responder Safety Mechanical Engineering Technology Nursing Welding Phlebotomy  —       —   —  —  —  —  —  —        —      — CTAG development process with the Ohio Department of Education’s career field technical content standards

  19. How Do I Know if My Institution is Part of All Appropriate Statewide Career-Technical Credit Transfer Agreements?

  20. Compliance and Auditing A public college or university adds a new course or program in the Course Equivalency Management System (CEMS) maintained by the Ohio Board of Regents. If the new course/program meets the statewide academic standards in that area (as determined by a faculty review panel), the new entry is approved and will then allow the system to interpret a student’s prior coursework into equivalent courses at every other public college or university in the state Compliance: Each sector is tracked for “expected” course/program submissions versus those that have been submitted. Regional Managers: Assist the field with successfully submitting courses to CEMS. Regional Managers also have subject matter expertise in Engineering, EMT/Fire, and IT. Audits: Audits detailed institution level reports include the potential matching course and are used by Regional Manager to encourage compliance.

  21. How Do I Validate/Award Student Credit at My Institution for Students Who Complete Approved (CT) 2 Programs?

  23. Verification Form • Is used to supplement the High School Transcript or Ohio Technical Center Transcript or Credential • Can not be hand carried by the student to the receiving institution • Should bear an official seal and signature • “Sending Institution” should be approved for the technical area through (CT) 2 https://www.ohiohighered.org/transfer/reportingsystem • Student is responsible for all admissions/application requirements at the receiving institution • Credit should apply to the student’s technical area/program of study

  26. How can you help us strengthen Career- Technical Credit Transfer? • Encourage your college or university to be 100% approved /compliant in all (CT) 2 technical areas that apply to your institution. • Ensure that your Admissions and Registration team is aware of CTAGs and how to handle the verification forms. • Encourage your area HS guidance staff to be aware of the possibility for career-technical education transfer. • Inform internal advising/admission/registrar staff to be on the look- out for JVSD coursework that appears on a traditional High School Transcript – it just might alert you to that students prior Career- Technical Education. • Communicate with Career-Technical Education Student or High School if there is a problem with the verification form submission.

  27. How Can We Help You? Please complete the survey in your packet or online to provide us feedback on how we can help you. Ryan and I will be collecting these today if you complete them, or you can submit online through May 15 th .

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