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Welcome Mid-Atlantic Data Managers (MACDM) 2019 Fall Meeting Wednesday, November 13, 2019 Thanks to our host Lehigh Valley Hospital Cedar Crest House Keeping Sign in and take name tags/lanyard Review and update the data managers

  1. Welcome Mid-Atlantic Data Managers (MACDM) 2019 Fall Meeting – Wednesday, November 13, 2019

  2. Thanks to our host Lehigh Valley Hospital – Cedar Crest

  3. House Keeping • Sign in and take name tags/lanyard • Review and update the data managers listing • Rest rooms • Breakfast • Lunch and snacks • Silence all smart/flip phones/electronic devices. Please try to stay off phone texting during meeting • You can follow along with this presentation on your smart phone by opening meeting presentation on MACDM.org, goto meetings & Minutes, select upcoming meeting for this session • Drop name tags/lanyard in container in rear of room when leaving for the day

  4. Agenda Review Start Time End Time Item Presenter 7:30 am 8:15 am Sign-in, *coffee/tea/water/snacks, networking All 8:15 am 8:20 am Agenda Review David Carey 8:20 am 8:35 am Attendees Survey, Location, Introduction All 8:35 am 8:50 am MACDM Updates David Carey 8:50 am 8:55 am Regional Groups David Carey 8:55 am 9:05 am Regional Groups STS Webinar Collaborative David Carey 9:05 am 9:15 am STS Webinar Training David Carey 9:15 am 10:00 am STS Registry Data Submission/Reporting Changes David Carey 10:00 am 10:15 am Break All 10:15 am 10:30 am STS Registry Data Submission/Reporting Changes (continued) David Carey 10:30 am 10:50 am STS Adult Cardiac – New Form Draft Review David Carey 10:50 am 11:00 am STS Thoracic - Updates Sarah Knorr 11:00 am 11:45 am Presentation – Abiomed, Impella Device Jeff Cutrone 11:45 am 12:00 pm Break – Group Photo All 12:00 pm 12:40 pm *Lunch All 12:40 pm 1:00 pm Support Groups (EPIC, Lumedx, etc), Conference Calls, Surveys, Registry Mentors Robin McKelvey 1:00 pm 1:10 pm Open Discussion – ACTION, ICD LAAO, TVT, STS Congenital, IMPACT, VQI All 1:10 pm 1:20 pm Open Discussion and Data Upload Issues – GWTG David Carey 1:20 pm 2:20 pm STS Adult Cardiac O to E Reporting Candace Trace 2:20 pm 2:35 pm Break All 2:35 pm 2:55 pm Open Discussion – Cath/PCI All 2:55 pm 3:00 pm Closing All

  5. Attendees Registration Survey The following registry percentages were derived from the registration of each MACDM meeting attendee:

  6. Attendees Locations

  7. Attendees In Introduction Around the room introduction (hint, read off your name tag): • First name • Last name • Hospital, organization or retired status • City • State • *Let us know if this is your first Mid-Atlantic regional data managers meeting!

  8. Mid id-Atlantic Cardiovascular Data Managers MACDM Mission Objectives: • Enhance the quality outcome collection and reporting of cardiovascular procedures throughout the Mid-Atlantic Region. • Improve outcome collection and reporting by using collaboration, networking and knowledge transfer with other data managers throughout the mid-Atlantic hospitals. • Increase any participating Mid-Atlantic data managers incite into current and future STS (The Society of Thoracic Surgeons), NCDR (National Cardiovascular Data Registry), AHA (American Heart Association) changes communicated at their meetings. This will be communicated by attending Mid-Atlantic participating data managers.

  9. MACDM (C (Continued) Web site address: MACDM.org Data managers listing: Print or download - Click Attendees (Go to Bottom), see MACDM Data Managers List Rules to follow: No one in MACDM group is paid or compensated for any work No presenter is paid or compensated, other then free beverages/lunch No presenter can give political presentations What registries do we discuss: STS (The Society of Thoracic Surgeons) – Cardiac and Thoracic NCDR (National Cardiovascular Data Registry) – Cath/PCI AHA (American Heart Association) – GWTG Open discussion on TVT/LAAO/ACTION/ICD/Congenital/VQI or any other registry the group would like to discuss

  10. MACDM (C (Continued) Number of planned onsite meetings per year: • We hold two onsite meetings per year to discuss major STS, NCDR and AHA registry form changes, web site updates, reporting and important presentations from the most resent spring NCDR/fall STS annual meetings and any other sources. • Spring MACDM meeting a few weeks after the NCDR annual conference. • Fall MACDM meeting a few weeks after the STS annual conference. How much does it cost to attend the meetings: • The cost is either $100 annual per hospital or $25 per attendee/per meeting. • If a hospital pays the annual $100 fee, they can send any number of staff to the meetings at no charge. To get added to annual voucher, contact David Carey Or go to MACDM.org and click enroll. There is no charge and you will get a voucher and be put on the annual voucher mailing in December for the next year. • Your MACDM # has dropped the leading zeros to make it easier.

  11. MACDM (C (Continued) • Next STS Data Managers Conference: • September 30 to October 2, 2020 - Providence, Rhode Island • Next NCDR Data Managers Conference: • October 7 to October 9, 2020 - Caribe Royale Orlando, Florida • Next MACDM Data Managers Meetings: • Spring - Tuesday, April 14th, 2020 – Kasych ECC 7 • Fall – Wednesday, November 11 th , 2020 – Kasych ECC 6 • Spring – Thursday, April 15 th , 2021 – Kasych ECC 7

  12. 2019 STS Data Managers Conference

  13. 2019 STS Data Managers Conference (c (continued) • Regional Groups STS Webinar Collaborative – Wednesday December 11, 2019 • STS Webinar Training – Meetings already started! • STS Registry Data Submission/Reporting Changes – Projected live date January 1, 2020 • STS Adult Cardiac Data Changes – Projected live date procedures 7-1-2020 and forward. – Updated DRAFT version 4.20 is projected November 15, 2019

  14. Regional Groups

  15. Regional Groups (c (continued)

  16. Regional Groups STS Webinar Collaborative OTCDMG MACDM Michigan Regional Group Ohio Regional Group Mid-Atlantic Leaders – Kim Regional Group Leader – Melissa Meraglio & Amy Erb Leader – Dave Carey Clark Cardiac Registry Heartbase Support

  17. Regional Groups STS Webinar Collaborative Registry Topic, Speaker, Order, **Time of Presentation Registry Topic Speaker Order Minutes** Vignettes Congenital followed by Q&A Leslie Wacker 1 15 1 or 2 Intermacs followed by Q&A Sheila Bailey 2 10 1 if available STS Audit followed by Q&A Barb Sanders 3 15 Thoracic followed by Q&A Christine Sytsma 4 20 2 or 3 Adult Cardiac followed by Q&A Barb Wittenmyer 5 45 3 or 4 **times are an estimate

  18. Regional Groups STS Webinar Collaborative • Webinar Date/Time - • Date - Wednesday December 11th, 2019 • Time - 1:00 pm to 3:00 pm EDT • To Register - Dave Carey will send out registry information to all MACDM members prior to the webinar. • Webinar will be limited to about 220 live users. If possible, try to schedule multiple staff members in a conference room or office as one webinar registered person. • In the event you can’t attend or can’t get into the Webinar due to a large number of users, there will be a recording of the presentations per registry topics.

  19. STS Webinar Training • Who works with the Cardiac, Thoracic or Congenital registry data uploading? • Who has already participated in any of the 3 registry STS webinars? • Who is not receiving the STS emails below? Dear Data Managers, Surgeons, and Vendors, We are really pleased with the extraordinary turnout for the first in our series of monthly webinars designed to keep you informed of the latest updates and new features that will be included with the next generation STS National Database that will launch in January 2020. Recordings from the first webinars are available online now. Discussion topics included a status report on what you can expect during the phase 1 launch, the transition to IQVIA as the Society’s new data warehouse, and a preview of the educational sessions at last week’s AQO Meeting. The November webinars will cover the data warehouse transition to IQVIA. Mark your calendars! Adult Cardiac Surgery Database Webinar: November 6, 2019 at 2:00 p.m. CT Congenital Heart Surgery Database Webinar: November 7, 2019 at 2:00 p.m. CT General Thoracic Surgery Database Webinar: November 13, 2019 at 1:30 p.m. CT Registration is not required for the webinars, but you will need to sign in with your name and email address to participate and ask questions.

  20. STS Webinar Training (c (continued) STS is currently sending webinar reminders to all: Surgeons, back up data contacts and primary data contact . If your listed as any of those roles then you should be receiving the emails. If you are listed in those roles and not receiving the email notices then you should: • Make sure STSDB@STS.org is white listed, since these emails tend to get sent to spam • Ensure STS has the correct email listed. Emails can be updated on the participant contact form via https://www.sts.org/registries-research-center/sts-national-database/sts-national- database-forms • Past webinar recordings and upcoming webinars will be listed on the following link to the webinars https://www.sts.org/registries-research-center/sts-national-database/sts- national-database-webinars.

  21. STS Webinar Training (c (continued) To find the webinar information and links, go to STS.org and follow the link below and then save to favorites

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