Annual General Meeting WEDNESDAY 15 February 2017 HGC HERITAGE FOUNDATION HGC HERITAGE FOUNDATION HGC HERITAGE FOUNDATION 1
WELCOME HGC HERITAGE FOUNDATION 2
AGENDA • Introduction & Welcome - Stuart Lee • Chairperson’s Address - Veronica Vurgarellis • Special Projects - Kerry Chunnet / Carey Else • AFS & Financial situation - Chris Elfick • Passing of Resolutions - Veronica Vurgarellis • Who is Beagle Security - Dave Casey • Ward Councillor update - Martin Williams • Q&A • Prizes 3
Chairperson’s Address Veronica Vurgarellis 4
Role of the HGC • The HGC is a not for profit organisation aimed at achieving improved community living. • We do this by facilitating the: – Consolidating of resources, skills and funds – Communicating pertinent, relevant and useful information – Co-operating with one another to achieve a common benefit 5
Our focus points during 2016 • Public Benefit Organisation (PBO) Status – Chris, Welly and Sonja: – Finances streamlined and in accordance with SARS requirements – New MOI for approval- in accordance with how we operate • Communication – Stu, Jacqui and Janine: – Vibrant street Whatsapp groups – Regular newsletters – Website updates 6
Our focus points during 2016 cont… • Security – Simon – Monitoring SLA, vehicle tracking and constant vigilance • Environment – Gerrit and Kerry: – On-going river maintenance – Managing a team of gardeners • Construction and development – Chris Colebank – Modi Hospital 7
Our focus points during 2016 cont… Special Projects – Nelis Geyer • New state of the art cameras • Rosehaven fence project – with Jason Thom • Meetings with neighbours - SAPS, City Parks, red ants and litter projects 8
2017 Initiatives • Two Major initiatives Security Reloaded Hurlingham Community Park 9
Security Reloaded • Why now? • How? • 3 phases envisaged – Research Phase • What do our current trends show? • How do we compare with our neighbours? • Where are our weaknesses- genuine vs. perceived threats? • What has been done before- do you have information e.g. traffic surveys and road closure applications submitted previously • Identify independent assessor and determine how to fund the initiative – Assess phase – Implement phase 10
Hurlingham Community Park • Vision – The residents' vision for the park is that it becomes a true community park that is actively utilised by residents and remains safe, clean and maintained. • What the residents would like to do with the park – Fencing the park and controlling access – Maintenance- trees properly trimmed and maintained; grass cut; gardens created – Park equipment, benches and paths can be introduced – A pop up coffee/ sandwich trolley 11
HGC Environment and Special Projects Kerry Chunnet / Carey Else Gerrit Fourie 12
Original Objectives • Liaise with authorities to maintain public spaces • Monitor general well being of public spaces
Actual Activities • Manage team to maintain public spaces due to absence of authorities • Track and address invasion of vagrants • Track and address bylaw infringements • Track and address invasive vegetation
Task identified for 2016/2017 • Maintain verges within the suburbs • Arrange and execute litter clean-ups • Arrange and oversee cleanup operations by Urban Inspectorate • Collaborate with other stakeholders to erect fence at Rosehaven park • Repair existing palisade fence • Repaint (Phase 1) existing palisade fence • Various stakeholder meetings to resolve Hurlingham Park rubble dumping and vagrancy
Objectives for 2017/2018 • Engage with authorities and stakeholder groups to establish long term recycling solution • Provide appropriate security to assist with bylaw enforcement within the greenbelt – Coordinated efforts with BSRA and CRA • Increase pressure on authorities to maintain servitudes within greenbelt and public spaces
Hurlingham Park
Hurlingham Park as it stands… recycling squatters dumping removal of park perimeter and illegal parking overgrown vegetation unsafe alien vegetation fallen trees damage by builders security risk to properties bordering the park and to passing vehicles lack of enforcement of by-laws lack of adequate maintenance by City Parks
recycling
dumping and overgrown vegetation
dangerous alien trees and fallen trees
damage from the removal of park fencing poles and illegal parking
Our aim: A community park a facility for community activities children's playground benches/picnic facilities outdoor fitness - walking/running trail, gym equipment walking dogs preservation of the perennial stream/wetland preservation of birdlife and indigenous vegetation education regarding the environment
welcoming entrance and walkways
outdoor equipment
environmental education
picnic facilities and education trails
What's required... regular maintenance – grass cutting, pruning vegetation, clearing litter removal unsafe alien vegetation cleaning of the stream/wetland fencing to protect children/dogs from William Nicol and provide security for surrounding properties and passing traffic at night pedestrian and vehicle gates locked at night introduction and cultivation of indigenous vegetation to attract birds signage governing park usage – no littering, pick up after your dogs education regarding the eco-system
How do we achieve this… HGC community support motivation for our project to City Parks project plan: motivation concept budget overcoming City limitations securing City support for our project and collaboration in achieving our short term and long term objectives
thank you… contact for further information or volunteering: Carey 083 444 1712
Financial Report Annual General Meeting 15 February 2017 31
Outline • Progress over the last Year • Contributions Received • Financial Statements • Section 18A Status • Budget for the 2017/18 • Recommended Monthly Contribution 32
Progress over the last Year • New accountants appointed April 2016 • Implications for section 18A not taken on board • Meeting with staff showed no understanding of year end reporting implications • Financial Administration taken over in December 2016 – Processing for current financial year redone to account for individual contributions – Statements issued to all residents in January 2017 – Financials for 2015 / 16 reprocessed and audited in January 2017 – Tax returns and submissions brought up to date • In short, we are now in full control of the financial affairs 33
Contributions Received Contributors 2016 2017 350 300 250 200 150 100 50 0 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Total Contributors EFT Payments Direct Debits Known Households • Steady increase from 152 to 167 contributors, out of 316 known households • Mix between EFT and Direct Debit • EFTs can be erratic – recurring payments terminate • Monthly Statements will be issued to all households 34
Financial Position • Accumulated surplus in 2015 / 2016 of R 445 k due to issues in activation of cameras and therefore reduced monthly monitoring cost • Current reserves of about R 520 k at Feb 2017 • Current year just better than breakeven – Including outlay of R 220 k for camera upgrade taken as expense – Still have to manage camera monitoring costs to match affordability • Should get an additional bonus from recovery of taxes paid in last 3 years 35
1 March to Year ended Year Ended Income Statement 31 Dec 2016 29 Feb 2016 29 Feb 2015 Income Received 1,265,577 1,276,477 1,202,800 Income Statement Donation Income 1,104,398 1,220,660 1,130,509 Specific Donations Fence Donations 118,300 - Glenlovat Donations 11,579 18,421 Other Income 69,714 Advertising & Marketing 28,947 34,737 Interest Received 2,353 2,659 2,577 Community Service Expenses 1,137,557 751,054 1,103,016 Guarding 733,555 727,858 1,092,326 Repairs & Maint of Infrastructure 230,844 - 10,690 Maintenance of Environment 42,923 3,400 - Signage 4,656 1,375 - Specific Projects Glenlovat 11,579 18,421 - Fencing Provision 114,000 - - Admin Expenses 101,396 80,054 159,384 Accounting Fees 62,177 48,205 48,933 Audit Fees 9,120 5,010 6,975 Bank Charges 10,011 1,777 7,729 Consulting Fees 2,634 - 44,819 Fines 1,554 - - General Expenses 4,620 31,952 Insurance 15,899 18,147 17,836 Secretarial Fees 2,295 1,140 36 Surplus for the year 26,625 445,369 (59,600)
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