Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow WATER COMMITTEE MEETING January 24, 2019
AGENDA III. ACTION ITEMS A. Consider approval of Water Committee Meeting Minutes – December 20, 2018 B. Consider recommendation authorizing execution of Amendment No. 5 to Construction Manager At-Risk Agreement for Partial Guaranteed Maximum Price (CMAR) with Garney Companies, Inc., in the amount of $8,867,912.55 for CMAR construction services for raw water pipeline right-of-way preparation, Project No. 101-0424-16, Bois d’Arc Lake Raw Water Pipeline (Please refer to Administrative Memorandum No. 5333) C. Consider recommendation on adoption of Resolution No. 19-01 authorizing execution of agreements for reimbursement of costs for two transmission lines and portions of two substations to provide electric power to Bois d’Arc Lake Pump Station and Leonard Water Treatment Plant in the event Rayburn Country Electric Cooperative is not reimbursed from the Public Utility Commission Transmission Cost of Service Program; Project No. 101- 0362-14, Bois d’Arc Lake Power Supply (Please refer to Administrative Memorandum No. 5330) D. Consider recommendation on authorizing execution of agreement with Fannin County, Texas, concerning policing of the Bois d’Arc Lake project area for the contract term of 10 years with payments over the contract term of $2,507,500 (Please refer to Administrative Memorandum No. 5329) E. Consider recommendation on authorizing amendment of NTMWD Conservation Plan; amendment of NTMWD Water Resource and Emergency Management Plan; and amendment of District Policy No. 24, Water Conservation Plan, and Water Resource and Emergency Management Plan (Please refer to Administrative Memorandum No. 5325) F. Consider recommendation on authorizing execution of engineering services agreement with Carollo Engineers in the amount of $511,984 for preliminary engineering design of the Wylie Water Treatment Plant Biologically Active Filtration, Project No. 101-0390-15 (Please refer to Administrative Memorandum No. 5327) G. Consider recommendation on adoption of Resolution No. 19-03 authorizing sale and conveyance of 85.11 acres of property at the Bois d’Arc Lake to prior owners (Please refer to Administrative Memorandum No. 5332) IV. DISCUSSION ITEMS A. Bois d’Arc Lake Update B. Water Conservation Consultant Update C. Discuss Limitations on Conveyance and Use of Lake Texoma Water D. Discuss Bois d’Arc Lake Monument Signs E. Discuss Bois d’Arc Lake Multipurpose Facility F. Discuss Crandall Customer Contract G. Opportunity for Committee Members to Provide Feedback on Water Committee Meeting H. Opportunity for Committee Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time)
Agenda AGENDA Opening Remarks A. Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District including the Regional Water System, Watershed Protection, and Water Conservation
Agenda AGENDA Action Items A. Consider Approval of Water Committee Meeting Minutes – December 20, 2018 Recommend Approval of Water Committee Meeting Minutes
AGENDA Action Items B. Consider recommendation authorizing execution of Amendment No. 5 to Construction Manager At-Risk Agreement for Partial Guaranteed Maximum Price (CMAR) with Garney Companies, Inc., in the amount of $8,867,912.55 for CMAR construction services for raw water pipeline right- of-way preparation, Project No. 101-0424-16, Bois d’Arc Lake Raw Water Pipeline (Please refer to Administrative Memorandum No. 5333)
CMAR 5 AMENDMENT NO. 5 - GARNEY Purpose of this action: Authorize Amendment No. 5 - Guaranteed Maximum Price No. 2 (GMP No. 2) for Raw Water Pipeline Scope of Work – Right of way preparation Construction staking o Multiple tunneling packages o • 21 tunnels • Approximately 2,750 LF Storm water pollution prevention program (SWPPP) o Clearing & grubbing o
RAW WATER PIPELINE - ALIGNMENT MAP
Draft Fannin Co. Agreement CMAR 5 PROJECT APPROACH Raw Water Pipeline Amendment No. 5 - Partial GMP No. 2 GMP 1 GMP 2 GMP 3 • Pipe Material • Right-of-way • Construction Work Purchase preparation • Clearing & • Segments A, B, C grubbing • Appurtenances • Staking • Butterfly valves • Scheduled for April • SWPPP • Air release valves 2019 • Tunneling • Gate valves • Fittings • Segments A, B, C • Segments A, B, C
Draft Fannin Co. Agreement CMAR 5 AMENDMENT NO. 5 - GARNEY Raw Water Pipeline - Partial GMP No. 2 Right-of-way preparation Description Selected bidder Staking Survey and Mapping, LLC Stormwater Pollution Prevention Trinity Green Services, LLC Plan (SWPPP) Tunneling LP Sundance Construction, Inc. *Clearing & grubbing AMS Company, Inc. *Clearing & Grubbing • 5 proposals received for clearing & grubbing • Evaluate best value – Qualifications & Price • Conducted interviews - Responsive bids AMS (3 rd lowest price) o KWEST (lowest price) o Phillips & Jordan (2 nd lowest price) was deemed non-responsive • • Best value – AMS Company, Inc. Continue negotiations o
CMAR 5 AMENDMENT NO. 5 – GARNEY RAW WATER PIPELINE PRICE PARTIAL GMP NO. 2 Construction Cost $7,735,511.08 Design Progression Allowance (60% plans) $464,130.66 General Conditions $409,982.09 Construction Services Fee $172,192.48 Contingency $86,096.24 Total Board Approval - Ad Memo 5333 $8,867,912.55
CMAR 5 TOTAL PROJECTED COST - GARNEY
RECOMMENDATION
AGENDA Action Items C. Consider recommendation on adoption of Resolution No. 19- 01 authorizing execution of agreements for reimbursement of costs for two transmission lines and portions of two substations to provide electric power to Bois d’Arc Lake Pump Station and Leonard Water Treatment Plant in the event Rayburn Country Electric Cooperative is not reimbursed from the Public Utility Commission Transmission Cost of Service Program; Project No. 101-0362-14, Bois d’Arc Lake Power Supply (Please refer to Administrative Memorandum No. 5330)
RCEC REIMBURSEMENT AGREEMENT Purpose of this action: • Authorize reimbursement of Rayburn Country Electric Cooperative (RCEC) costs for: o Two high voltage electric transmission lines o Portions of two electric substations
RCEC REIMBURSEMENT AGREEMENT Rayburn Electric: • Electric Cooperative that specializes in generation and transmission service to its member co-ops • Fannin County Electric Cooperative is a member of Rayburn • Rayburn anticipates reimbursement for its electric transmission costs from Transmission Cost of Service Program (TCOS) • Rayburn also anticipates reimbursement for its portion of the substation costs from TCOS • TCOS reimbursement must be approved in a separate action by the Public Utility Commission six months after line is energized • Rayburn is seeking reimbursement from NTMWD if its costs are not reimbursed from TCOS
RCEC REIMBURSEMENT AGREEMENT – SUBSTATION PORTIONS RCEC (yellow) • Property • Transmission wires and poles (138 kV) • High voltage switches and buses • Fences • Control house • Grounding grid FCEC (blue) • Transformers • 25 kV switches and buses • 25 kV distribution wires and poles • Control house
RECOMMENDATION
AGENDA Action Items D. Consider recommendation on authorizing execution of agreement with Fannin County, Texas, concerning policing of the Bois d’Arc Lake project area for the contract term of 10 years with payments over the contract term of $2,507,500 (Please refer to Administrative Memorandum No. 5329)
FANNIN COUNTY SHERIFF • June 2017 agreement between NTMWD and Fannin County States: • “The District agrees to enter into an agreement with the applicable County law enforcement agency regarding the payment of the County’s costs associated with acquiring, and maintaining equipment and facilities necessary for police patrols of the Reservoir, including but not limited to, boats and vehicles for such police patrols. The proposed agreement will provide for the District’s payment of all reasonable and necessary expenses associated with the County law enforcement agency’s exercise of its police powers as specified herein, and as mutually agreed upon by the District and such agency” • Staff has met with Fannin County Sheriff’s Office to discuss policing needs/requests • Agreement components discussed with Water Committee in June 2018 • Fannin County Commissioners Court approved agreement on December 27, 2018
FANNIN COUNTY SHERIFF Items for a new agreement (10-year term): Total Commitment • Personnel: $ 1,751,417.40 • 1 Deputy and 1 Sergeant for 10 years • 2 Additional Deputies for last 5 years • Infrastructure Improvements $ 400,000.00 • Emergency Radio Improvements • Vehicles / Equipment $ 356,000.00 • Boats with equipment and Trailers • ATV with equipment • Truck with equipment • Scan Sonar • Diving Gear $ 2,507,417.40* *Unadjusted for Inflation
RECOMMENDATION
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