Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow WASTEWATER COMMITTEE MEETING November 15, 2018
AGENDA I. CALL TO ORDER II. OPENING REMARKS A. Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing Wastewater System programs of the District III. ACTION ITEMS A. Consider Approval of Wastewater Committee Meeting Minutes – September 18, 2018 B. Consider Recommendation on Adoption of Resolution No. 18-57 Rejecting All Bids and Authorizing Rebid of the Muddy Creek Regional Wastewater System, Muddy Creek Wastewater Treatment Plant, Aeration Basin, Odor Control, and Backup Power Improvements, Project No. 310-0450-17 (Please refer to Administrative Memorandum No. 5283) C. Consider Recommendation on Adoption of New Policy for Regional Wastewater System Customer (RWWS) to Become Member of the RWWS D. Consider Recommendation on Amendment to District Policy No. 22 - Customer City Policy for NTMWD Regional Wastewater Treatment System and NTMWD Upper East Fork Regional Interceptor System IV. DISCUSSION ITEMS A. Upper East Fork Regional Interceptor System Sloan Creek Interlocal Agreement for Regional Wastewater Lift Station and Force Main Project B. Rowlett Creek Regional Wastewater Treatment Plant Operations Building Design C. White Rock Creek Force Main Contractor Damage Settlement D. White Rock Creek Sanitary Sewer Overflow E. Seis Lagos Utility District Special Facility Contract Termination F. Wastewater System Overview G. Kaufman County Feasibility Study H. Settlement Agreement for Permit Protest for Weston I. Opportunity for Committee Members to Provide Feedback on Wastewater Committee Meeting J. Opportunity for Committee Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time) V. ADJOURNMENT
CLICK TO EDIT MASTER TITLE STYLE AGENDA Opening Remarks A. Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing Wastewater System programs of the District
Agenda AGENDA Action Items A. Consider Approval of Wastewater Committee Meeting Minutes – September 18, 2018 Recommend Approval of Wastewater Committee Meeting Minutes
Agenda AGENDA Action Items B. Consider Recommendation on Adoption of Resolution No. 18- 57 Rejecting All Bids and Authorizing Rebid of the Muddy Creek Regional Wastewater System, Muddy Creek Wastewater Treatment Plant, Aeration Basin, Odor Control, and Backup Power Improvements, Project No. 310-0450-17 (Please refer to Administrative Memorandum No. 5283)
Agenda RECOMMENDATION
Agenda AGENDA Action Items C. Consider Recommendation on Adoption of New Policy for Regional Wastewater System Customer (RWWS) to Become Member of the RWWS
NEW POLICY FOR REGIONAL WASTEWATER MEMBERSHIP Bottom line up Front o Recommendation from April Workshop to create new Policy for existing customer to become a member of the RWWS and UEFIS o No current policy defines requirements for a current customer of RWWS or UEFIS to become member these systems o District Policy 22 defines how to become a customer of RWWS/UEFIS o Some criteria exist in the RWWS and UEFIS contracts to become a member o Acceptance as Member in RWWS does not serve as the basis for consideration for membership in any other District facility, system, or service Per contract, customer charges 20% higher than members o
CURRENT CRITERIA TO BE MEMBER OF REGIONAL WASTEWATER (Per Article VII, section 8.02 of current RWWS Contract) o Formal request for membership o Engineering studies funded by applicant to determine Estimated flows for next 5 years o Any new facilities or upgrades required based on estimated flows and associated costs o o Board call a hearing, notifying all RWWS Members to review request o Board determine if City shall become a RWWS member o New Member agrees to minimum payments based on minimum flows used to calculate RWWS payment o Minimum flows cover payment for debt service and O&M
NEW POLICY FOR REGIONAL WASTEWATER MEMBERSHIP New Policy inter-dependence • Section of Policy 22 – requires amending: Customer: “ A customer may include an individual, corporation or portion of a city. Any city requesting service for its entire city limits and future city limits MUST apply as MEMBER city, which would come under the provisions of the member city contracts and the customer policy would not be applicable.” • No other policies are impacted with proposed new policy • Delete sentence as indicated, so any future member of RWWS/UEFIS must be a customer first
NEW POLICY FOR REGIONAL WASTEWATER MEMBERSHIP New Policy Minimum Criteria o Customer of RWWS and or UEFIS for a minimum of 5 years o WW service should be provided for entire city limits and future city limits o If any city owned WWTPs exist, NTMWD must operate o City supports district regionalization initiatives
NEW POLICY FOR REGIONAL WASTEWATER MEMBERSHIP New Policy Evaluation Factors o Financial impacts to other System Members o Impact to System credit or bond rating o Financial or engineering impact to system in general o Does city have plan to encourage use of collection system to reduce reliance on septic systems o Current population of approximately 10,000 o City’s WW contributes to District’s reuse and reclaimed water ** Acceptance as Member in RWWS does not serve as the basis for consideration for membership in any other District facility, system, or service
NEW POLICY FOR REGIONAL WASTEWATER MEMBERSHIP Way Forward New Policy o Recommendation from WW Committee on adoption of New Policy, November o Recommendation from Policy Committee on adoption of New Policy, December o Both WW Committee and Policy Committee recommend adoption of New Policy and approval at Full Board at December meeting. Melissa Membership o City of Melissa follows through with commitments, o Establish financial transition from Customer to Member o If board approves, conduct hearing and notify all RWWS Members in January o Staff develop recommendation to Board for City of Melissa Membership in RWWS and UEFIS Feb/March
CLICK TO EDIT MASTER TITLE STYLE AGENDA Recommendation C. Consider Recommendation on Adoption of New Policy for Regional Wastewater System (RWWS) Customer to Become Member of the RWWS
CLICK TO EDIT MASTER TITLE STYLE AGENDA Action Items D. Consider Recommendation on Amendment to District Policy 22 – Customer City Policy for NTMWD Regional Wastewater System (RWWS) and Upper East Fork Interceptor System (UEFIS)
AMENDMENT DISTRICT POLICY 22 Customer City Policy for NTMWD RWWS and UEFIS o Established April 1996 o Establishes basic rules for providing customer (non-member) WW service o Section II. Definitions current states o “ A customer may include an individual, corporation or portion of a city. Any city requesting service for its entire city limits and future city limits MUST apply as MEMBER city, which would come under the provisions of the member city contracts and the customer policy would not be applicable.” o Amendment deletes the sentence above in Red to be consistent with the recommended New Policy for Regional Wastewater System (RWWS) Customers to Become Member of the RWWS o No other changes recommended to Policy 22
CLICK TO EDIT MASTER TITLE STYLE AGENDA Recommendation D. Consider Recommendation on Amendment to District Policy 22 – Customer City Policy for NTMWD RWWS and UEFIS
CLICK TO EDIT MASTER TITLE STYLE AGENDA Discussion Items A. Upper East Fork Regional Interceptor System (UEFIS) Sloan Creek Interlocal Agreement (ILA) for Regional Wastewater Lift Station and Force Main Project Recommending for December approval
ILA WITH CITY OF ALLEN AND FAIRVIEW: SLOAN CREEK PROJECT Background • Additional capacity is needed to serve Town of Fairview and City of Allen growth • Excess capacity does not exist within UEFIS to meet future needs • Allen and Fairview approached NTMWD with concept to cost share improvements for new lift station and force main (New Point of Entry into UEFIS) • New Point of Entry avoids capital projects to convey flows thru Cottonwood Creek Trunk Sewer, expand Cottonwood lift station and conveying flows to Wilson Creek WWTP solely • New Sloan Creek Lift Station and Force Main convey flows to Wilson Creek Lift Station allowing flows to Wilson Creek WWTP or Planned Sister Grove WRRF
PROPOSED SLOAN CREEK LIFT STATION AND FORCE MAIN
ILA WITH CITY OF ALLEN AND FAIRVIEW: SLOAN CREEK PROJECT Elements of the ILA Per the interlocal agreement, • Fairview and Allen will jointly fund the cost for design and construction of the proposed lift station (~$9.4M) • NTMWD will fund the cost for the force main design and construction, including the cost of ROW for the lift station and force main. (~$10.1M) • NTMWD will oversee the design and construction of the proposed lift station and force main • NTMWD will own and operate the lift station and force main as part of the UEFIS once project complete
PROPOSED SLOAN CREEK LIFT STATION AND FORCE MAIN
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