Washoe County School District Priority Based Budgeting Review of Results and Definitions June 26, 2018 Mark Mathers, Chief Financial Officer Steve Seman, Resource X Attachment A
PBB Update June 26, 2018 Overview of PBB Program Inventory • Cost Allocation • Results and Definitions Overview Setting of Goals (“Results”) and Descriptions for how an agency will achieve • those goals (“Definitions”) Overview of the prioritization process • Scoring by Staff •
How do we explain Priority Based Budgeting? Services Costs Academic Growth Engineering Services Sports Transportation Leagues Management What do we do? Annual Audit Program Why are we Paper and in business? Plastics What does it Recycling Special cost? Events Playground Maintenance Safe, Secure, Engage Family and and Supportive Community Schools Members
Programs help to… What do we do? Create transparency by showing what you do and what it costs • A program is a group of people working Start discussions on trade-offs when budgeting together to deliver a discrete service to Provide comparisons to other service providers identifiable users Plan for changes in the workforce • Programs tell the story Clarify the context of performance and metrics
Programs will change as How many programs? we continue through the 114 process 37 74 Fleet Parts Management 47 Fleet Fleet Parts Analysis and Acquisition 48 60 Assessment School Administration Student Accounting Transportation FM Housekeeping And from Budget to Budget Information Technology Student Athletics & Activities
What does it cost? What does it cost? Inventory Allocation Program Costs Costs • Line item costs are allocated to programs
Why are we in business? Safe, Secure, and Supportive • To answer this question we Schools Academic Growth need to identify the priorities for the school district and then align the Why are we programs with the results in business? Engage Family and Community Members
What’s your starting place? Academic E xcellence: E nsure annual student Implement a Rigorous and Literacy across all subject academic growth Relevant Curriculum areas pre-k through 12th grades
Identifying Results Why are we in business? Using the Strategic Plan How do we achieve as a starting those results? place
Identifying Results •Less likely to change over Results •Identified five results time •Similar to other organizations •Each result has five •Slightly more unique and to six definitions more change Definition •…when a program (insert definition) the result is Definition achieved Definition
Goal 1 To ensure annual student academic growth through a system of curriculum, instruction, and assessment that is aligned, rigorous, and relevant. Instruction will be designed to meet the needs of every child in our diverse student population. Goal 2 Goal 4 To develop and retain highly effective personnel Provide and continuously improve who are driven to support students and their operational systems that are academic success as well as the success of the effective, efficient, transparent, and District. The Washoe County School District will accountable by using meaningful accomplish this goal through recruitment, structures and processes. selection, professional development, and training. Goal 3 Goal 5 To engage family, staff, Trustees, and To ensure our schools are safe, secure, community members in strong relationships, supportive, and welcoming environments provide meaningful opportunities to increase where students and staff are able to their educational expertise and trust, and to succeed academically and professionally share responsibility for student success. at the highest possible levels.
Surveys to help identify Results and Definitions Percent Allocated Academic Growth Safe And Supportive Environment Well Rounded Student Experience Career and College Readiness Community Partnership Community Partnership Career and College Readiness 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Well Rounded Student Experience Safe And Supportive Environment Academic Growth
Objective 1.1 — Provide and Objective 1.3 — Strengthen teaching continuously improve rigorous and learning through technology and and relevant curriculum, 21st Century instructional strategies instruction, and assessment practice for all students Goal 1 To ensure annual student academic growth through a system of curriculum, instruction, and assessment that is aligned, rigorous, and relevant. Instruction will be designed to meet the needs of every child in our diverse student population. 1.Objective 1.2 — Close opportunity 1.Objective 1.4 — Provide and gaps through culturally competent continuously improve relevant practices, effective strategies, and education data that helps the Multi-Tiered Systems of Supports to District make decisions about meet the needs of English Learner academics and assists schools in students, Special Education planning and executing School students, students impacted by Performance Plans (SPPs) poverty, and all racial/ ethnic student groups
Objective 1.3 Objective 1.1 Provides and continuously improves rigorous and relevant curriculum, instruction, Strengthens teaching Implements equitable and various assessment and learning through instruction practices to practices for all students technology and 21st meet the needs of every Century instructional child in our diverse strategies student population Objective 1.2 Objective 1.4 Academic Growth Provides equitable Uses District, school, instructional practices classroom and student better ensuring that the data including growth needs of each individual measures to meet the student are met and graduation needs of each which closes opportunity student gaps
Objective 5.1 Provides a climate of belonging and self-worth amongst students, families, staff, and the community that is centered around an inclusive, collaborative, and engaging learning environment by providing equitable Provides a safe and secure learning practices, SEL competencies, and Works with local government agencies environment, which promotes the materials to address basic behavioral, mental health of all students and employees health, and academic needs for all and an atmosphere of trust between students, including an interagency 24- our diverse students, families, schools hour assessment center and the police department Safe and Supportive Environment Provides a District-wide comprehensive plan for school safety, Identifies students who may be at-risk communication and crisis response at an early age and assists in planning including training, facilities positive behavior and social and improvements, and the engagement emotional supports to assure access, of the community, schools, families, representation, and meaningful and students participation for all Objective 5.2
Promotes with school staff the physical, cognitive, social and emotional growth of students and staff involved in co-curricular and Supports the right of every extracurricular activities person to participate in a free Ensures the development of exchange of ideas and personal and civic opinions within a climate of responsibility civility and reciprocal respect Well- Rounded Student Experience Provides access and Creates and supports exposure to music, visual art culturally un-biased, high- and performance activities on quality and relevant student campus programming so that graduates are prepared to compete in a global society Removes barriers and encourages equitable student access to all student activities including co- curricular and extra- curriculuar activities
Objective 1.5 Provides and continuously improves the pathway to college- and career Strengthens offerings and readiness through an increases the number of aligned pre-K–16 system Fosters partnerships with students completing AP, local businesses and other ACT/SAT preparation, Dual organizations to support Enrollment courses, CTE career and college paths and other career and college readiness programs Career and College Readiness Supports students to create an individual college and Improves communications career plan and provides the on college and career resources needed to opportunities achieve that plan
Engages families and their Objective 3.4 Objective 3.2 children in academic learning at home, including goal setting and other curriculum-related activities to build families’ ability to Increases meaningful Strengthens the assistance support children’s learning partnerships between the of volunteers to schools and and focus on student District, families and departments with a focus on success community groups with a supporting student success focus on student resources and school performance Objective 3.3 Objective 3.1 Community Partnership Expands the scope and Strengthens strategic effectiveness of Trustee, community partnerships staff, and community including other government communications agencies and constituent services
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