Washington D.C. Somers Middle School May 15,16,17 2019 Mrs. Klock Mrs. Pepe Mr. Getman
TripAdvisor Traveler Rating: Students will enjoy a complimentary buffet breakfast. Our Hotel Holiday Inn – Arlington At Ballston 4610 N. Fairfax Dr Arlington, Virginia, 22203 1-703-243-9800
SAMPLE ITINERARY: DAY 1 5:30 A.M . Students Report to School Bags will be checked by Chaperones Students should bring bagged lunch to eat en route 6:00 A.M . Buses will Depart for Washington D.C. 12:00 Noon – Approximate Arrival Time in Washington D.C. • Arlington National Cemetery Tour/ • Iwo Jima Memorial • Smithsonian National Museum of African American History and Culture • White House Photo Opportunity Dinner : 5:30 p.m. Carmines: 7 th Avenue, Washington D.C. MADAME TUSSAUD’S WAX MUSEUM Check into Hotel: Approximately 9:00 P.M .
Day Two – Dress Up Day 6:00 A.M. Wake Up 7:00-8:00 A.M. Breakfast at Hotel 9:00 A.M. Group Photo Capitol Tour These will be staggered by Lunch: Capitol Dining Room bus groups…. Holocaust Museum World War II Memorial F.D.R. – Jefferson – M.L.K. Memorial 6:30 – 10:00 PM – PINSTRIPES (Bowling/Bocce and Dinner)
Day Three 6:30 A.M. Wake Up 7:00-8:00 A.M. – Breakfast at Hotel 8:15 A.M. – Load Luggage and Depart Hotel Lincoln Memorial Vietnam Memorial Korea Memorial Smithsonian American History Smithsonian Air and Space Museum 12:00 Noon – Lunch at Air and Space Museum 1:00 P.M. – Depart for Home Dinner/Snack en Route Home – Meal Money 7:00-7:30 P.M. - Approximate arrival home
8 th Grade Washington, D.C. Trip Pre-Trip Student Behavior Contract It is required that all students attending the Washington, D.C. trip meet certain academic, behavior and attendance standards in advance of the trip. Please read, initial by each requirement, and sign at the bottom of the page. Please return the contract to Mrs. Klock or Mrs. Pepe no later than Friday, October 19 th . Initial here: ______ Participants must attend school regularly and on time. Excessive lateness and/or absences can warrant removal from the trip ______ Participants must exhibit model behavior at school and in our community by following our TUSKER guidelines as outlined in the SMS Student Handbook. Unacceptable behavior which results in the following consequences at any time during the school year may result in removal from the trip: • Out of school suspension • Multiple in-school detentions • Excessive absences • Multiple behavioral referrals • Other infractions as outlined in the SMS Student Handbook Students, please be aware of these guidelines and monitor your actions as you progress through each school day. It is not the intention of the school administration or faculty to limit attendance on such a positive educational trip. Instead, it is our intention to encourage each student to be successful in their academic and social experiences at Somers Middle School. Parents , should the need arise, we will notify you if your child’s trip status is in jeopardy due to poor academics, attendance or b ehavior. ____________________________________________ Student name (please print) ____________________________________________ _______________________________ Student signature Date ____________________________________________ Parent/guardian name (please print) ____________________________________________ _______________________________ Parent/guardian signature Date
Students will not be permitted to bring cell phones on this trip. Please help • us enforce this important rule. No electronic devices (hand-held games systems, -i-watch, fit-bits, etc). • All chaperones will be carrying “GO PHONES” which students will have access to. Parents will be provided with the phones numbers of all chaperones “GO PHONES” • All school rules apply while on this trip….Mr. Getman or Trip Coordinators will attend to students with disciplinary issues. Students are “taped” into their hotel rooms at night. Overnight security • guards are provided for your child’s safety. Leaving hotel rooms after being taped in for the night will result in serious consequences. • Chaperones are giving up their personal time to attend this trip – encourage your child to recognize this and thank them periodically.
Student Response about Cell Phones …
STUDENT PRICING Website: portal. TOTAL COST : $659.00 brightsparktravel.com $56.00 for Trip Insurance (RPG) can be paid directly to Bright Sparks. PAYMENT SCHEDULE • PAYMENT ONE $130...............................10/26/18***** • PAYMENT TWO $130...............................12/07/2018 • PAYMENT THREE $130...............................1/04/2019 PAYMENT FOUR $130…………………………….2/08/19 • FINAL PAYMENT $BALANCE...............................3/08/19 SOMERS PLEASE MAKE SURE PAYMENTS ARE MADE ON TIME…LATE FEES WILL TOUR CODE: TEKUHWK INCUR Avoid late fees by signing up for Auto Pay dur ing the online registration process
With RGP, you can cancel your child’s tour at any time, for any reason, and every penny spent on trip payments will be returned to you. Right up until the moment a tour departs, you are guaranteed a 100% refund on all payments — including any nonrefundable deposits (minus the cost of RGP). Cost: $56 Deadline to sign up: December 7, 2018
REGISTRATION There are STRICT registration deadlines this year for our Washington DC trip. 6 buses reserved – 1 bus on hold (buses will be released dependent on registration numbers) Tickets need to be reserved for Holocaust, Capitol, and National African American Museum (need accurate numbers) STUDENTS MUST BE REGISTERED WITH BOTH BRIGHTSPARKS AND SMS INCLUDING A DEPOSIT BY FRIDAY, OCTOBER 26th . SMS registration/Emergency Release form must be turned in to Mrs. Klock or Mrs. Pepe.
SMS Registration and Emergency Release Form This is REQUIRED by the Somers Central School District for all students attending a school sponsored trip. This form can be found on the SMS website. We have additional copies here if you need one. Forms should be returned to Mrs. Pepe or Mrs. Klock
How to Register Visit portal.brightsparktravel.com 1. Choose the window titled “Register for a 2. tour”. Create a new profile by entering a 3. Parent/Guardian email address. Click GET STARTED to continue.
How to Register All fields with * are required. 4. Enter Parent/Guardian information. Click CREATE ACCOUNT to continue. Register for your participant’s class 5. trip by using the 7 character portal code you were given by your trip organizer. Click OK to continue.
How to Register REGISTER MYSELF will only appear if your trip allows adults to attend the trip. 6. Click REGISTER MY CHILD to register for the class trip. All fields with * are required. Passport information only required for international trips. Enter student personal information: 7. Name, Date of Birth, Address, Emergency Contacts, Allergies, etc. Click NEXT to continue.
How to Register 8. Select the options you would like to include in your child’s trip price: room upgrades (if available), optional RGP trip protection, etc. Click NEXT to continue. Don’t forget to select RGP! If you choose not to enroll in AutoPay, you can register later if you change your mind. 9. Here you will review the trip price and select a trip deposit and payment plan. Click NEXT to continue.
How to Register 10. Enter payment information through Moneris online payment system. Click PROCESS TRANSACTION to continue.
How to Register We’ve now received your participant’s 11. registration! Here you have a summary of your student’s registration details, overview of both your most recent and upcoming payments, and payment schedule. Note the Participant Code that identifies your child with this trip.
TEKUHWK TOUR CODE Website: portal.brightsparktravel.com USING THE AUTO PAY METHOD WILL AVOID ANY LATE FEES THAT MAY INCUR….THE COMPANY WILL BE CHARGING LATE FEES THIS YEAR .
Financial Aid There is a limited amount of scholarship money available to offset the cost of the Washington D.C. trip for families who are in need of financial assistance. There is a financial aid form which is available in the main office and will be posted online in the Washington DC link on the Middle School webpage. Please fill out the form and return it no later than OCTOBER 19 th to Mr. Getman’s office There will be NO FULL SCHOLARSHIPS awarded this year. ALL STUDENTS (including those receiving scholarships) MUST REGISTER ONLINE WITH BRIGHTSPARKS BY THE DEADLINE OF OCTOBER 26, 2018 . PLEASE CONTACT MRS. KLOCK IF YOU HAVE CONCERNS ABOUT THE REGISTRATION DEPOSIT AMOUNT at mklock@somersschools.org
Medication Students must have a medical form submitted for this trip! Students that need medication must have their medication brought to school and given to Mrs. Camilli (school nurse). There will be 3 dates available for parents to bring both the medical form and medication. These forms will be distributed at the parent meeting in March. NO ROOM GROUPS OR BUS ASSIGNMENTS WILL BE MADE UNTIL MEDICAL FORMS ARE RECEIVED. Medical forms are needed for all medication including, TYLENOL, ADVIL, TUMS, MOTION SICKNESS MEDICATION etc….. Students with medical needs will be travelling on bus with nurse. ANY STUDENT WITH DIETARY NEEDS …please send Mrs. Klock/Mrs. Pepe and email with those dietary restrictions so they can make the appropriate arrangements. mklock@somersschools.org apepe@somersschools.org
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