W elcom e PBB Focal Persons! 1 Policy Issuances on perform ance - PDF document

Orientation on the Guidelines for the Grant of FY 2018 Perform ance-Based Bonus for National Government Agencies and State Universities and Colleges 14 June 2018 01:00 PM to 05:00 PM AFPCOC T ejeros Hall W elcom e PBB Focal Persons! 1

Policy Issuances on perform ance incentives FY 2011– AdministrativeOrder (AO) No. 25 s. 201 1 FY 2015– MC No. 2015-01 DBM-L W UAJMC No. 13.15 FY 2012– Executive Order (EO) No. 80 s. 2012 GCG MC No. 2015-05 and-06 MC No. 2012-01 MC No. 2012-02, MCNo. 2012-02A FY 2016– MC No. 2016-01 MCNo. 2012-03 MC No. 2016-02 MCNo. 2012-04 GQMC MC No. 2016-1 MCNo. 2012-05 CSC MC No. 14 s. 2016 CHED Memo Order No. 35 s. 2012 GCG MC No. 2012-1 1, MC No. 2012-14 FY 2017– MC No. 2017-01 MC No. 2017-02 FY 2013– MC No. 2013-01,MC No. 2013-01A DBM-L W UA JMC No. 2017-014-17 GCGMC No. 2013-05, MC No. 2013-06 DBM-DILG JMC No. 2017-04 GCG MC No. 2017-01 FY 2014– MC No. 2014-01 CSC MC No. 14 s. 2017 MC No. 2014-03 DBM-L W UA JMC No. 2014-02 FY 2018– MC No. 2018-01 GCGMC No. 2014-05 and-06 2

2017–2022 Philippine Developm ent Plan RBPM S Fram ework 3

Phases of RBPM S 2012 2013 2014 2015 2016 2017- 2019 Tightening Initiation Stabilization Institutionalization Harm onization Phase Phase Phase Phase Status of FY 2017 PBB 4

PBB Participation Rate Com pliance to Good Governance Conditions 5

Non-com plianceRate of Agencies (1/4) 100% 80% 80% 60% PhilGEPS 46% 42% 40% 40% ARTA 40% 36% 32% 27% TS 23% 20% 20% 20% 14% 12% 8% 7% 0% Departments OEOs CO's and SUCs GOCCs cov by Others DBM n=39 n=111 n=15 n=137 n=5 Non-com plianceRate of Agencies (2/4) 100% 80% 64% 58% 60% 53% SRR 40% 36% 40% 35% FOI 31% 21% 20% 20% 20% ISO-QMS 20% 11% 0% 0% 0% 0% Department OEOs COs and SUCs GOCCs cov Others by DBM n=39 n=111 n=15 n=137 n=5 6

Non-com plianceRate of Agencies (3/4) 100% 80% 60% CA 40% FS 23% 20% 20% 20% 30% AOM 17% 20% 13% 7% 7% 7% 3% 0% 0% 0% 0% 0% 0% Department OEOs COs and SUCs GOCCs cov Others by DBM n=39 n=111 n=15 n=137 n=5 Non-com plianceRate of Agencies (4/4) 100% 80% 60% 47% APP-NCSE 36% 36% 40% 33% APCPI 25% 20% 20% 20% 20% 14% 8% 0% Department OEOs COs and SUCs GOCCs cov Others by DBM n=39 n=111 n=15 n=137 n=5 7

Non-com pliance Rate of Agencies(4/4) FY 2018 PBB: Focusing on the Results that Matter to Citizens 8

Guiding Principles of FY 2018 PBB  Focus on making a government equipped with political will and braced by a concerned citizenry.  Prom ote collective purpose and collaborative efforts among agencies to drive visible results in ease of transacting with the government.  Em phasis on more efficient government processes through streamliningand improvements.  Listen to people’s satisfaction and feedback in enhancing government services and engage them in monitoring compliance and performance.  Intensified public accountability and heightened transparency.  Observe strong financial discipline and responsible budget allocation. FY 2018 PBB Guidelines 9

Sec. 3.0Coverage (1/4)  Departm ents and Attached Agencies, COs, OEOs and GOCCs under DBM – shall observe and follow the requirements and conditions stated inMCNo. 2018-1.  The DBM, OP-OES, OP-OCS will work closely with theT askForceinthisimplementation. Sec. 3.0Coverage (2/4)  State Universities and Colleges (SUCs) – shall observe andfollowthe requirements and conditions statedinMCNo. 2018-1. Kindly note that the CHED may issue separate guidelines for the SUCs with regards to the achievement of their FY2018targets. 10

Sec. 3.0Coverage (3/4)  Observance of the requirem ents and conditions through issuance of Interim PBB Guidelines for the following:  GCGfor GOCCscoveredbyRANo. 10149  L W UAfor Local W ater Districts(L W Ds)  DILGfor Local Government Units(LGUs) Sec. 3.0Coverage (4/4)  For FY 2018 PBB, we are strengthening the capacity of DepEdtooversee its regional and division offices, as well asitssecondaryandprimaryschools.  The T ask Force also encourage the Legislative , Judiciary , and other Constitutional offices to participate in the PBB implementation, through formal communicationandletter of interest. 11

Sec. 4.0 Eligibility Criteria  Satisfy 100% of the Good Governance Conditions (GGCs).  Achieve each of the Perform ance T argets - Physical T argets, STO, andGASSrequirem ents.  Perform ancerating of em ployeesandCESpositions. Sec. 5.0 Good GovernanceConditions (1/4)  Maintain/Update T ransparency Seal  Post/Update PhilGEPS postings  Maintain/Update Citizen’s Service Charter Non-compliance with any GGC will render the entire department/agency ineligible for the PBB. Assessment of agency compliance with GGCs shall start on October 1, 2018. 12

Sec. 5.0 Good GovernanceConditions (2/4) Maintain/Update T ransparency Seal –  Agency’s m andate and functions  Annual Financial Reports  DBM Approved Budget and Corresponding T argets for FY 2018  M ajor Projects, and Program s, Beneficiaries, and Statusof Im plem entationfor FY2018  FY2018 APPNon-CSE, Indicative FY 2019APP Non-CSE, andFY2019 APPCSE  QM S Certification  System of Agency Ranking Delivery Units for FY 2018PBB  The Agency Review and Com pliance Procedure of Statem ents of Assets, Liabilities, and Net W orth (SALN) and Financial Disclosures  FOI M anual and all other FOI requirem ents Sec. 5.0 Good GovernanceConditions (3/4) Post/Update PhilGEPSpostings–  Including all Invitations to Bids and awarded contracts.  Covers Early Procurement of FY 2019 Non-CSE items.  Transactions from November 16, 2017 to December 31, 2018 (cut-off date)*.  Agenciesshould track their statusthrough the PhilGEPSm icrosite : http://data.philgeps.gov.ph/directory/pbb.aspx 13

Sec. 5.0 Good GovernanceConditions (4/4) Maintain/Update Citizen’s ServiceCharter –  Reflecting the agency’s enhanced service standards for all its frontline services tocitizens , businesses , and governm ent agencies.  The Certificate of Com pliance (CoC) submitted pursuant to CSC MC No. 14, s. 2017 shall be the basis for the validation for FY2018and shall be submitted on or before August 1, 2018 .  The CSC validation shall be complemented with reports on feedback and complaints from citizensgathered by the OP , PMS, CSC andPCOO from the 8888 Hotline andthe FOI portals. T owards Stream linedGovernm ent Services R.A. No. 11302 s. 2018 or the Act Prom oting Ease of Doing Business and Efficient Delivery of Governm ent Services focuses in attaining:  Heightened Transparency and Accountability  Proper Management of Public Affairs  Simplified requirements  Streamlined procedures  Standardization of the processing time for government transactions  Automation of business-related transactions  Information and communications technology in the centralization of government processes 14

Sec. 6.0 Perform anceT argets (1/3) Departm ents and Attached Agencies, COs, OEOs and GOCCsunder DBM–  Stream lining and Process Improvement of Agency’s Critical Services  FY 2018 STOrequirement  FY 2018 GASSrequirements Sec. 6.0 Perform anceT argets (2/3) StateUniversitiesandColleges(SUCs) –  Achievem ent of all Congress-approved performance targets under the FY 2018 GAA(Major Financial Outputs)  FY 2018 STOrequirement  FY 2018GASS requirements 15

Sec. 6.0 Perform anceT argets (3/3) GOCCscoveredbyRANo. 10149– T argetsreflected in their approvedFY2018 Perform ance Scorecardand eligibility requirem ents specified in the Guidelines to be issued by GCG. Local W ater Districts– Achievem ent of the physical targets, STO and GASS indicators as identified in the Guidelines to be issued by L W UA and DBM . Local Governm ent Units– Perform ance targets based on the Guidelines to be issued by DILG and DBM . Sec. 6.1 Stream lining and Process Im provem ent of the Agency’s Critical Service  Number of Steps Improvement Targets  Transaction Costs  Reduction in Number of Signatures ( Fees; Other Transaction Costs )  Simplification of Application  Substantive Compliance Costs Forms  50% Reduction in TAT and  Number of Signatures Completion of Transaction with 15 days  Number of Documents  Turnaround Time 16

DEFINITION OF TERMS Frontline Service – refers to the process or transaction between clients and government offices or agencies involving applications for any privilege, right, perm it, reward, license, concession, or for any m odification, renewal or extension of theenumeratedapplications and/or requests. Non-frontline Service – all other services provided by agencies that are not frontline. DEFINITION OF TERMS T ransaction Costs - are those incurred by the transacting public in securing services from governm ent. For purposes of FY 2018 PBB, these costs are categorizedasfollows:  Prim ary T ransaction Costs - fees incurred by the transacting citizens/clients paid to government agencies in availing the critical services. These are the fees declared in theagency’sCitizen’s/ServiceCharter. Ex. applicationfees, registrationfees, etc.  Secondary T ransaction Costs - fees that transacting citizen/client has to pay in obtaining supporting information from another agency to secure needed primary information. Ex. birth certificate to secure passport, barangay clearance to secure businesspermit, requiredphotos, printingcosts, photocopyingcosts, etc. 17