Voter Registration Training Overview for D HSMV / Tax Collectors - PowerPoint PPT Presentation

Voter Registration Training Overview for D HSMV / Tax Collectors Offices Katrinia Ferguson, NVRA Coordinator Maria Matthews, Division Director Last Updated September 23, 2014

Table of Contents 1. Voter Registration Law History NVRA and HAVA • 2. General Responsibilities Administration and Procedures • 3. Electronic Application System Intake and Processing • 4. Paper Applications Non-compliance, Processing and Ordering • 5. Other Information Other Voter Registration Applications, Important • Dates and Contact Information

Part One: V oter Registration Law History NVRA AND HAVA

National Voter Registration Act (NVRA) Enacted in 1993 (state law followed in 1995) Changed voter registration laws and processes across county • Required same time voter registration/driver license services (part of NVRA called Motor-Voter Law) • Required same time voter registration/public services at publicly funded or government offices • Introduced the national mail-in application form

Help America Vote Act (HAVA)  Enacted in 2002 • Replaced outdated voting machines • Introduced the concept of provisional ballot voting • Required states to create statewide voter registration systems

Role of DHSMV-Tax Collector’s Offices  Before 2010: • Driver licensing/examiner offices • Served as front offices for driver license/ID cards and tags • Responsible for implementing Motor Voter Law part of NVRA  Current situation: • County tax collector’s offices • Serve as front offices for driver license/ID cards and tags • Shift of frontline responsibility to apply Motor Voter

Motor-Voter is a Partnership Department of Highway Safety and Motor Vehicle (DHSMV) Department of State/Division Maintains drivers license of Elections (DOS) database and electronic voter Maintains statewide Florida voter registration program registration System (FVRS) Transfers daily electronic voter registration information to DOS County Supervisor of Elections (SOE) Offices County Tax Collectors Verifies eligibility Acts as frontline staff for DHSMV Adds and removes voters from Inputs data into DHSMV system voter rolls Educates voters

Motor-Voter Importance Year DHSMV ALL Apps Percent 1995 703,111 1,353,403 51.95% 1996 645,905 1,794,749 • DHSMV and 35.99% 1997 543,969 973,797 55.86% Tax 1998 555,051 1,143,802 48.53% 1999 533,673 1,028,636 51.88% collectors 2000 614,272 1,797,672 34.17% 2001 668,338 1,131,341 59.07% offices are 2002 724,275 1,517,693 47.72% critical parts 2003 776,229 1,367,914 56.75% 18 2004 844,622 2,844,444 29.69% Years of the voter 2005 705,728 1,005,338 70.20% 2006 424,865 650,742 65.29% registration 2007 355,924 566,512 62.83% process 2008 352,156 922,666 38.17% 2009 295,476 333,368 88.63% 2010 271,167 472,023 57.45% 2011 333,354 488,596 68.23% 2012 382,556 979,776 39.05% 2013 380,537 496,882 76.58%

Questions and Answers

Part Two: General Responsibilities Administration and Procedures

What must you do under NVRA and Section 97.057, Florida Statutes? Each time someone comes in: • To apply or renew driver’s license / state ID card • To change his or her residential address Ask the person orally (or in writing, if person is hearing impaired): • “Do you want to apply to register to vote or if already registered, do you want to update your voter registration record?” Let the person know orally (or in writing) that information: • From driver’s license part will apply to voter registration part • Will be sent to Supervisor of Elections for processing • Will be kept confidential and can only be used for voter registration Additional Responsibilities: • RESIDENTIAL address changes apply to update voter registration record unless the person states or writes otherwise • Voter registration applications must go out in mailings for driver’s license renewals

 16 and 17 year olds can pre-register Special Class of  Cannot vote until he or she turns 18 by that election Applicants:  Registration system automatically converts to full-fledged voter on registrant’s birthday Pre-registrants  Statutory right belongs solely to pre- registrant. Parental or guardian approval and signature is not required.

 Special program with Attorney General’s Spec i al Office exists to allow a class of voters to Class of register and vote absentee Applicants: Attorney General’s Address Confidentiality Program (ACP)  If person says he or she is in program or that he or she is victim of violence, refer Victims of person to Supervisor of Elections’ Office for Domestic registration Violence or Stalking  Do not intake or otherwise take their voter registration information unless they insist

 Who are they? Special • Law enforcement and correction officers, judges and quasi ‐ judicial officers, state and U.S. Class of attorneys, guardians ad litem, child abuse Applicants: investigators, firefighters, human resource personnel • May include spouses and children of above persons Address and  What information is protected? Informational • Identification and location information such as Confidentiality address, DOB and phone number for High Risk • Agency custodian is responsible for ensuring that Professionals the protected information is redacted and not released or otherwise made publicly available

 When does protection apply? Special • Exemption only prevents public release of Class of information -does not exempt from requirement Applicants: to give information to agency • Must still supply residential address and date of birth to register or update a record in order to Address and assign right precinct and proper ballot Informational  How will it be done? Confidentiality for High Risk • Person must request the exemption in writing Professionals to each agency holding the information in its records.

Questions and Answers

Part Three: Electronic Application System Intake and Processing

 FDLIS designed and maintained by DHSMV Electronic • Florida Drivers License Information System  Electronic intake for voter registration Application since 2006 System  No direct access to voter registration system  Nightly batch information upload to Department of State  Voter registration questions woven into driver’s license / ID card application  Voter registration intake mirrors all the fields on statewide voter registration application (see next slide)

Statewide Voter Registration Application (DS-DE #39 Version 10/13) Rule 1S-2.040, Florida Administrative Code “Standard” form Discard any older blank versions you may have in stock

What to do when someone does not want t o register or update his or her registration? ( see next slide )

 Right to refuse before or during registration process • Verbally • Failing to sign the oath  If person changes mind mid-process, stop electronic intake and record declination  Keep records of declination for two years • It is a record of your office’s compliance with federal and state law

What to do when someone wants to registe r or update his or her registration? (see next slide)

 Enter name and date of birth accurately and in proper order: Electronic • First, Middle, Last (Enter name on legal documentation such as passport, birth Intake – certificate, etc.) • Date of Birth (Enter in order of MM/DD/YYYY Name and –month, day, year) DOB  Consequences of data input errors (examples): • A misspelling could create a duplicate record or could make it hard to find a person’s name on the precinct register • (e.g., Kathy Hollingsworth versus Kathy Hollensworth)

 Address entered twice • Driver license port ion: Enter as single Electronic string • Voter registration portion : Enter in Intake – segment/decatenated parts –example in next slide Address  Street validation program (cont’d) • If system finds address invalid or not recognized, DO NOT JUST OVERRIDE: • Check for inverted, transposed or omitted letters and numbers • Check for abbreviated street names  For example: Enter “Tennessee” instead of “Tenn” • Check for omitted numbered street suffixes  For example: enter “Twenty Second Street” as “22 nd ” not “22 ”

Electronic Intake – Driver License Screen Address (cont’d)

Electronic Intake – Voter Registration Screen Address (cont’d) Input data into proper separate address segment fields, i.e., street number, suffix, street name, street type, post direction, unit type, and unit number.

 Types of Residential Address • Residence for registration means physical Electronic presence at the address person intends to be residence Intake – • P.O. Box or business address cannot be used as residential address Address • Homeless residents:  The address of the place where he or she regularly receives mail  General delivery address at a post office  Church address who agrees to accept mail on the person’s behalf  Address of a shelter that the person frequents • Mobile Home, Houseboat, or Recreational Motor Home residents:  Available address is where a person docks his/her residential riverboat or houseboat or motor home and/or and receives mail regularly

Motor Voter Address Drop-down Listing Pre-Direction • Street Type • Unit Type •