Virtual Workshops 101 Virtual Workshops 101 What we’ve learned facilitating virtually, tips & tricks for successful virtual workshops, and a chance to try on your activities in a safe environment.
What we What we ’ ll cover ll cover … • Direct lessons from virtual workshops • Big differences between in -person and virtual workshops • Workshops vs. Webinars • Examples of the Magic Formula Virtually • Virtual Processing • Various Platforms • Zoom How To’s • Tips & Tricks • Q&A • Trying on Activities (if desired)
Direct Lessons Direct Lessons … • COVID -19 has taken away a lot of things, but not our ability to make a positive difference in the lives of students. • Connecting virtually may not be ideal, but it’s not impossible. • Virtual facilitation is not as nearly as scary as we think it is. • The small amount of time students are in your workshop can have a lasting impact on their lives. • “The method has changed, but not the mission.”
In In-Person Workshops vs. Virtual Workshops Person Workshops vs. Virtual Workshops In In -Person Person Virtual Virtual • Activities typically involve movement, • Activities require few, if any supplies and complex direction sets, etc. little movement. They can include • Visual aides typically include writing, acting, and social media/phone tearsheets , papers, pictures, etc. apps. They can also utilize students • Supplies typically include many finding what they have nearby. tangibles and manipulatives. • Visual aides are electronic. Powerpoints , • Classroom management is an added Google Slides, screen backgrounds, etc. challenge for facilitator. • Video Conferencing platforms assist with • Students may have been signed up for classroom management, making it near workshop by teacher, etc. impossible for side conversation and • Time constraints may restrict ability to having administrative features. make connections. • Virtual workshops typically require a desire to attend, sign up, and prepare. • While time constraints exist, most students have more time to make true connections now, and genuinely crave it.
Workshops vs. Webinars Workshops vs. Webinars Just like you’d want to ensure your workshops were engaging and you weren’t giving a lecture, you want to ensure your virtual workshop is engaging and doesn’t feel like a webinar. Both workshops and webinars have learning objectives and desired outcomes, but key differences lie in how those are met. It is important to note that both both of th e se form ats h ave a tim e an d p lace , e n g ag in g stu d e n ts ju st typ ically w orks b e tte r in a w orksh op form at.
Comparing Workshops & Webinars Comparing Workshops & Webinars Workshops Workshops Webinars Webinars • Participant driven. Most of the talking • Facilitator driven. Most of the talking is is done by the participants, instead of done by the facilitator, instead of the the facilitator. participants. • Engage in multiple ways, including • Typically have a slide deck to get visually, through activities, and peer - through and involve little engagement to -peer discussion. with participants or each other ( much • Typically involve participants creating creating like what you’re experiencing a type of takeaway, be it a plan, social now….awkward.) media post, etc. • Fron tload all in form ation an d h op e • Create and foster autonomy —your p articip an ts do som e th in g w ith it. participants help drive where you go. • Facilitator d ire cts th e sh ow , an d • Involve experiential experiential learning, p articip an ts are alon g for th e rid e . processing, and application. • In volve in form ation sh are , an d an op p ortu n ity for Q&A.
Kolb Kolb ’ s Learning Model s Learning Model
Examples of the Magic Formula Virtually Examples of the Magic Formula Virtually Connection: Connection: The opening of your workshop. “Hooks” the audience in a way that makes them want to engage and participate. Examples: Share a QR Code to an online game and have students compete, have student use chat feature to create a story (one sentence at a time), draw a picture to share on their camera or a PowerPoint slide, video clips, using whiteboard to collaboratively draw a picture/object, online pictionary /hangman, etc. Support: Support: An e n g ag in g activity th at allow s you r stu d e n ts to e xp e rie n ce som e th in g th at re late s to w h at you w an t to te ach th e m . Examples: Video clips (again), short personality test/questionnaires, question prompts or lists, scenario based team activities using breakouts, virtual chalk talk using Google doc. Application: Application: Givin g you r stu d e n ts th e ch an ce to ap p ly w h at th e y’ve le arn e d in a w ay th at can “m ake it stick”. Examples: Social media posts, creating a TikTok , Kahoots , scenario based team activities, independent processing, creating a plan of action.
Virtual Processing Virtual Processing Processing is the universal key to hitting your points, and achieving your objectives. That doesn’t change virtually. Remember, these are the ways students can process: • Facilitator Fron tload in g • P articip an t Drive n P roce ssin g • • Qu e stion & An sw e r In d e p e n d e n t Re fle ction Facilitator Frontloading Examples: Facilitator Frontloading Examples: Q&A Examples: Q&A Examples: • P u ttin g all p oin ts stu d e n ts sh ou ld le arn • … .Q&A. It’s in th e title . on a P ow e rP oin t slid e . • Ju st kid d in g , straig h t u p askin g • Ve rb alizin g p oin ts to stu d e n ts to w rite q u e stion s an d w aitin g for re sp on se s. • d ow n . Utilizin g a se rvice like “P ollEve ryw h e re ”, w h e re you can p ose a q u e stion on you r scre e n an d stu d e n t’s te xt in an sw e rs. • P u ttin g q u e stion s in th e ch at an d g ivin g tim e for ve rb al re sp on se s. • Use th e “Raise you r Han d ” fe atu re for stu d e n ts to an sw e r q u e stion s. Participant Driven Processing Examples: Participant Driven Processing Examples: Independent Reflection Examples: Independent Reflection Examples: • P lacin g stu d e n ts in to b re akou t room s an d • Givin g stu d e n ts a jou rn al p rom p t to an sw e r. • g ivin g th e m a p rom p t an d a lim ite d n u m b e r “P e rson al In ve n tory” asse ssm e n t an d follow of tim e to d iscu ss. u p q u e stion s to re fle ct on . • Assig n in g stu d e n ts a n u m b e r to b re ak in to • Sim p ly askin g a q u e stion , an d n ot p roce ssin g g rou p s, an d u tilize ch at fe atu re s to start a it. sm all g rou p ch at.
Various Platforms Various Platforms There are several platforms available to you. We’ve done our best to compile them here. Maximum # of Maximum # of Maximum Amount of Maximum Amount of Cool Features Cool Features Platform Platform Cost Cost Participants in Participants in Time in Free/Cheapest Time in Free/Cheapest Free/Cheapest Plan Free/Cheapest Plan Plan Plan Virtu al Backg rou n d , W aitin g Zoom (Fre e Ve rsion ) Fre e 10 0 4 0 Min u te s Room , Bre akou t Room s, W h ite b oard in g , Co-an n otation Sam e as fre e , as w e ll as Zoom P ro $14 .99/m on th 10 0 24 Hou rs ad d ition al ad m in con trols an d e n h an ce d se cu rity In te llig e n t m u tin g , e m oji/GIF Goog le Han g ou ts Fre e 10 Non e in te g ration s Co-org an ize r fe atu re , u n lim ite d 150 (p rofe ssion al p lan , clou d re cord in g s, tran scrip tion , Fre e for 30 d ays, w ith n o GoToMe e tin g $12/m on th – afte r fre e Non e slid e to P DF fe atu re s, d raw in g au to e n roll. trial) tools, an d ke yb oard /m ou se sh arin g . Scre e n /file sh arin g , w h ite b oard , h ost con trol an d ad m in Join .m e $20 /m on th 250 Non e fe atu re s (like con trollin g w h o can sp e ak, sh ow live vid e o file s, e tc.)
Zoom How To: Share Video & Audio Zoom How To: Share Video & Audio If you’re planning on sharing video, or playing music, sharing your computer audio is key and optimizing video is key. If you do not do these things, your audio will not sound good and your videos will be very laggy . Here’s how to do it:
Zoom How To: Breakout Rooms Zoom How To: Breakout Rooms Breakout rooms are an awesome tool for facilitators to control activities, encourage processing, and break students into groups. Here’s how to do it:
Zoom How To: Waiting Room Zoom How To: Waiting Room The waiting room is a great way to avoid the awkward uncomfyness of not having started yet but feeling obligated to make conversation until your workshop starts. Here’s how to do that:
Zoom How To: Whiteboard Feature Zoom How To: Whiteboard Feature The Whiteboard feature is a great way to interact with your audience and let them take control of the screen, if you’d like. Here’s how to do that:
Zoom How To: Participant Management Zoom How To: Participant Management Managing your participants will be crucial to your success. Here’s some things you can do:
Zoom How To: Setting up Key Features Zoom How To: Setting up Key Features In order to have access to things like Breakout Rooms and the Waiting Room, they need to be enabled in your settings. Here’s how to do that:
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