UUFEC Annual Meeting “True religion is real living; living with all one's soul, with all one's goodness and righteousness.” Albert Einstein
Our Mission Statement "The Unitarian Universalist Fellowship of the Emerald Coast is a religious community, united by UU Principles and committed to service, spiritual growth, and caring fellowship." ~adopted 2005.
Agenda UUFEC Annual Meeting April 24, 2016 1. Call to Order & Verification of Quorum 2. Introduction of Board Members Introduction of the Nominating Committee 3. Committee Reports 4. Report of the Endowment Committee 5. Overview of Current Budget (May 1, 2015– April 30, 2016) Bank Account Financials 6. Report on Pledge Drive Report Presentation of Budget for May 1, 2016 – April 30, 2017 7. Vote on Budget 8. By-Laws Revision 9. Vote on By-Laws Revision 10. Adjournment
UUFEC Board of Trustees April 2016 Executive Board John Holt President Vice President Josh Ashley Ed Farley Treasurer Denny Lauer Secretary Jane Park Past President Trustees Jennifer Conroy 2016 2016 John Drury 2017 Loren Boyer & Open Seat 2018 Jan Mullins 2018 Winky Sweet
Nominating Committee for Fall Board Elections: Jane Park, Past President 2016 Retiring Board Members: Jennifer Conroy John Drury
Endowment Report Judy Byrne Riley, Chair Members: Don Harrison, Sandi Fowler, Denny Lauer, Stiles Thompson Advisor: Don Hawkins Portfolio Value Last Year $52,091 Portfolio Current Value* $51,436 Ask members how you can join our Emerson Society. * As of March 2016
2nd Hour Adult RE Programming - Shar Farley, Coordinator Small Group Discussions Designed to Support Fellowship's 3 Missions: Service, Spiritual Growth, and Caring Fellowship Extra, Extra Freethinkers Friendly * Parenting Together Porch Swing * Racial Justice Surviving Old Age TED TALKS * Denotes Groups Formed in 2016.
nd Hour Special Thanks to the 2 Facilitators Leader Name of Group Josh Ashley: TED TALKS, Freethinkers Friendly Gil & Jane Brown: Parenting Together Whitney Davidson: Buddhistarians John Drury: Surviving Old Age Shar Farley: Buddhistarians Diane Gibson: Extra, Extra Kavitha Hardy: Buddhistarians Don Harrison: Racial Justice Winky Sweet: Racial Justice
Porch Swing Facilitators Patti Abraham Fred Boyer Deborah Baker-Rian Marie-Claude Bohler Rece Howley Denny Lauer Kathy Roniger
+ Planning for Tomorrow Religious Exploration Program Lisa Gordan Farley, DRE Stephanie Marshall, RE Chair Unitarian Universalist Fellowship of the Emerald Coast
What Make our Program Unique? We prepare our children Curricula for each age to be strong group is carefully independent thinkers in selected to stimulate the the area of religion and minds and hearts of our in the development of children and youth while moral and ethical values. they explore UU traditions, values, spiritual practices and our principles.
This year we have…. Retained current children. Welcomed new families to our Fellowship. New RE chairperson and high level of involvement in RE program. Promoted social action by assisting with food drive & raising money for UNICEF & flintkids.org
A bright future… SUMMER SUNDAYS program that will provide positive summer experiences for our children. Summer camp based on our UU principles. Designing fall program to meet the needs of UUFEC children & youth. This includes: ■ Volunteer recruitment & training ■ Curriculum selection ■ Special events ■ Social action projects ■ Community building Continued training and professional development for RE staff/volunteers.
Our Principles • Each person is important • Be kind in all you do • We are free to learn together • Search for what is true • All people need a voice • Build a fair and peaceful world • We care for our planet earth
More accomplishments this FY: Major maintenance projects completed: ■ Replaced faulty men’s room urinal. ■ Professionally cleaned carpeting and chair seats. ■ Replaced dishwasher. ■ Outdoor signage repaired. ■ Installed HD video system. ■ Replaced faucet. ■ Stairwell erosion repair.
Thanks to Fred Boyer, John Drury and John Holt of the Facilities Team.
More accomplishments this FY: Over $3,000 contributions to “Share the Plate” ■ Shelter House (Abused Woman) ■ Opportunity Place (Homeless) ■ Sharing & Caring Fort Walton Beach ■ Sharing & Caring Niceville
Thanks to Fun, Food and Fellowship’s Chair, Jan Mullins for establishing Friday Soup n’ Film Nights
Thanks to Fun, Food and Fellowship’s Janet Chapman for revising this Fellowship Program
FY16 Financial Reports & FY17 Budget Approval Summary Outline Summarize Last FY 2016 FY 2017 Canvass Results FY 2017 Proposed Budget ■ May 1, 2016 – April 31, 2017 Questions & Answers… Congregational FY17 Budget Vote
Overview Fiscal Year 2016 May 1, 2015 – April 30, 2016 Total Estimated FY16 Revenues $ 87,070 Total Estimated Expenses $ 94,570 Net Estimated FY16 Deficit $7,500* * Pledge income was over $12K less than hoped.
Fellowship Bank Accounts as of April 20, 2016 Checking Account: $ 27,474 Savings Account: $ 6,562 Mortgage Loan Balance: $ 54,012
Canvass Results – FY 2017 Stewardship Drive Campaign Funding Our UUFEC Passions
Stewardship FY 2017 Team John Holt , BOT President and Canvass Drive Chair Canvass Team Members Include: Stiles Thompson (Chair, Finance Committee) Don Hawkins, Karen & Denny Lauer, Ed & Shar Farley, Judy Bryne Riley, Ellen Holt, Sandy Fowler, Josh & Elizabeth Ashley
Canvass Results FY 2017 “Funding Our UUFEC Passions” 2017 # Households Pledging: 61 Pledged * $ 96,475 Average Pledge $ 1,608 Median Pledge $ 1,100 * Figures represent amount in signed pledges as of late April, 2016.
Special thanks to all who pledged and especially those who increased their level of commitment to our Fellowship.
May 2016 – April 2017 Fellowship Budget Money is like manure; it's not worth a thing unless it's spread around encouraging young things to grow. This year’s balanced budget is $2,100 less than last year’s approved budget but contains saving for future ministry.
FY17 INCOME: $ 102,755 Pledges Donations Fundraising Other Income
FY17 Income Sources $6,050 Donations $1,205 Fund raising $1,000 Other Income FY17 Pledges Total = $94,500 $102,755 30
FY17 Expense Categories Facility Adminstration Programs Ministry Denom'nl Affairs Savings Fut Ministry Total $102,755
EXPENSES : Maintaining Facility - $ 25,509 Mortgage Utilities Repairs Insurance Cleaning General Supplies
EXPENSES : Administration - $ 12,400 Office supplies and equipment Office Manager Human Resources Newsletter Communications Fund Raising
EXPENSES : Programs - $ 27,242 Membership Music Director Religious Exploration Religious Services Social Justice
EXPENSES : Ministries - $ 13,639 I. Minister’s Package (1/2 time 6 months) Example ■ Salary ■ Housing ■ Pension ■ Health Insurance Professional Expenses Share-the-plate Social Action Projects Emergency Assistance
EXPENSES : Board & Denominational Affairs – $ 6,723 UUA Annual Program Fund Leadership Development Conferences
Income: $102,755 Expenses: $102,755
Questions… May 2016 – April 2017 Fellowship Budget Congregational Vote
On Changes to the UUFEC By Laws Note: Art 9 'Amendments' state any changes to the Bylaws will first be reviewed by the Board and then proposed to the Fellowship. This means these proposed changes can be either accepted or rejected at the Annual Meeting, but modifications cannot be proposed and accepted at the Annual mtg. Any proposed changes to these proposals would have to be reviewed by the Board and presented later. These changes have been drafted by an Ad Hoc Committee of the Board and reviewed and approved by Finance & the BOT
Changes to the UUFEC By Laws Art 4. 'Board of Trustees '. Theses changes propose a reduction in the size of the Board of Trustees, and change how the Treasurer is selected, plus the definition of Board positions according to Robert’s Rules. Rationale: Our current Board is 11 voting members, which is very large compared to other comparable Boards for organizations this size. Previous Minister recommended we reduce to a recommended max of 7. It also frees up those interested in Fellowship involvement to work in other areas than the Board.
Changes to the UUFEC By Laws Changes: Instead of 5 Executive positions and 6 At-Large positions serving 3 years each, propose 2 At-large positions for 2- years. (Art 4.1). This reduces the Board to 7. The Treasurer will be an appointed voting Ex-Officio Officer of the Board. (Art 4-1 and Art 5-5). Treasurer is a technical position that needs expertise in budget and bookkeeping and experience on the Finance Committee. The Finance Committee would recommend candidates to the Board and the Board would select. (Art 5-5).
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