REPUBLIC OF SLOVENIA - GOVERNMENT OFFICE FOR LOCAL SELF-GOVERNMENT AND REGIONAL POLICY Investment in Your Future The operation co-financed by the European Union European Fund for Regional Development, Cohesion Fund, European Social Fund Use of the ISARR IT system Use of the ISARR IT system Data Entering Module (MVP) And Fund Drawing Module (M Č S) Boris Kodelja, Rok Osojnik 25.03.2010
M Č S training programme 09:00 – 10:00 Introductory presentation 10:00 – 10:15 Short break 10:15 – 11:30 Practical training (part 1) 11:30 – 11:45 11:30 – 11:45 Short break Short break 11:45 – 12:45 Practical training (part 2) 12:45 – 13:00 Conclusion 13:00 – 14:00 Lunch
Introductory presentation • Cohesion policy • ISARR IT system • Reporting via the MVP module Utilisation of funds via the M Č S • module
Cohesion policy (1) The following operational programmes (OP) are implemented within the ETC and IPA: • IPA operational programme Slovenia - Croatia 2007- 2013 (OP SI-HR). 2013 (OP SI-HR). • Operational programme Slovenia - Austria 2007- 2013 (OP SI-AT). • Operational programme Slovenia - Hungary 2007-2013 (OP SI-HU).
Cohesion policy (2) The OP includes/specifies: • Situation analysis, strategies, organisational structure, financing system etc. • Priority tasks with appropriate allocation of funds of the ETC and IPA. IPA. • Priority tasks are carried out by managing authorities, in line with the Decree on the Implementation of Procedures for the Use of Funds within the Framework of the European Territorial Cooperation and the Instrument for Pre-Accession Assistance in the Republic of Slovenia for the programming period 2007-2013, and are divided into measures. • The measures are implemented via instruments (public tenders) used to select operations.
Cohesion policy (3) • The managing authority fills in the forms for planning of the operational programme and submits them to the JTS for entry of data in the ISARR system. • The forms are filled in in line with the instructions of the managing authority (SVLR) for monitoring managing authority (SVLR) for monitoring implementation of the OP with the ISARR IT system for the ETC and IPA programmes (instructions available on http://www.svlr.gov.si or http://www.euskladi.si). • The ISARR provides for a printout which is a precondition for approving of the instruments by the managing authority (SVLR).
ISARR IT system (1) The ISARR has been set up as an integrated system for managing EU and domestic development policies. The purpose long-term objectives of development of the ISARR system in the DIIP: Support processing and reporting requirements of the Support processing and reporting requirements of the EU in the financial perspective 2007-2013. • Support processing and reporting requirements of users (the Government and ministries) in implementation of domestic development policies. • Improve work efficiency of all persons involved in development policies and programmes. • Ensure permanent reliability and security in use of the ISARR.
ISARR IT system (2) Basic characteristics of the ISARR • It is the framework and reference system for monitoring implementation of strategic development documents (NSRO), their development programmes and in conjunction with the MFERAC also implementation of pertaining operations and projects. projects. • It eliminates local ponds and implements common and uniform rules under which all data are gathered at one place. • It is based on a decentralised approach and enables the users to responsibly perform the tasks on their posts in line with the common rules. • It supports management of the process of drawing of EU funds in conjunction with IS-PA2007 (Objective 1) and fully (Objective 3).
ISARR by its levels supports planning from above and monitoring from below. National Strategic Reference Framework Global Specific Results Strategic level Action objectives objectives (Priorities) Operational programmes (OP) Global Specific Results Action Planning objectives objectives (Priorities) changes (retransfer (retransfer Programme level Programme level Development priorities Development priorities of funds) Global Specific Results Action objectives objectives (Priorities) Ordering Priority policies Data analysis implementation Global Specific Results Action objectives objectives (Priorities) Instruments Global Specific Results Action objectives objectives (Priorities) Implementation level Operations Global Specific Results Action objectives objectives (Priorities) Implementing Gathering data activity Projects Global Specific Results Action objectives objectives (Priorities)
ISARR IT system (4) System architecture Module for status reporting Module for MSP MSP MSP MSP the reference Data entry system module MRS MRS MRS MRS MVP MVP MVP MVP MVP MVP MVP MVP Module for MPP MPP MPP MPP data transfer MAP MAP MAP MAP MJR MJR MJR MJR Module for data analysis Module for public tenders
ISARR IT system (5) • Reference System Module - MRS • Administrative module for system maintenance and setup. • Maintenance of code books, setup of user rights. • Entry of data at the level of priority tasks, instruments, operations and units. – MRS - planning segment • User sub-module for operations planning. • It supports the process of planning of operations from preparations to completed financing of the operation (the last LB AfR (ZzP) paid) and monitoring. • It enables creating and editing operations, units, financial plans, contracts, activities, physical objectives and cost plans. – MRS - fund drawing segment • User sub-module for supporting fund drawing • It supports the payment and refund process. • It enables editing the AfR (ZzI) at the unit level and editing the LB AfR (ZzP) at the operation level.
ISARR IT system (6) • MJR - Public Tenders Module • User module for public tenders. • It enables the process of opening and assessing bids and creating various printouts. • MVP - Data Entry Module • MVP - Data Entry Module • User module for implementing operations. • It covers the entire process of implementing the operation from contract signature to completed financing of the operation and monitoring. • It enables creating partial reports (AfR, ZzI) with pertaining enclosures and creating joint reports (LB AfR, ZzP).
ISARR IT system (7) • MPP - Data Transfer Module • A technical module for transforming data for exchange with other IT systems inside and outside the national administration. • The MPP is linked to the following systems: MFERAC , eCRP, AJPES, APZnet, ISPA, ISPA 2007, data exchange with the Slovenian Statistical Office SURS etc. • MSP - Status Reporting Module • User module for reporting on development programmes with pre-prepared status reports and document printouts. • MAP - Data Analysis Module • User module for data analyses at the development programme level. • It enables in-depth inquiries up to the level of operations and stages and by miscellaneous dimensions (territorial units, periods, statuses, sources etc.).
ISARR IT system (8) CPU - HelpDesk The CPU enables the following to users of the ISARR system: • Reporting defects. • Asking questions related to the system. • Help in use of the system. • • Knowledge database: Knowledge database: • Frequently asked questions (FAQ). • Instructions for use of applications (HOW TO). • User documentation and detailed instructions. • Access to literature related to training. • Access to urgent information in real time via a telephone exchange. • Information on eliminated defects.
ISARR IT system (9) System login process for users Filling of the form Access application for the ISARR . - - Password for the digital certificate. - Username and password for access to modules of the ISARR system. - Username and password for access to the CPU web application (http://projects.ipmit.si/sites/cpu).
ISARR IT system (10) Key information: Web page: http://projects.ipmit.si/sites/cpu Telephone assistance (Mon. - Fri., 8 a.m. - 4 p.m.): 00386 1 3009 803
Data entering via the MVP module (1) User roles - MVP module • Lead beneficiary : • Reviewing information about your unit (activities, invoices, reports, goals), • Reviewing information about other partners (beneficiaries), (beneficiaries), • Reviewing the financial plan of the entire operations, • Invoice entry and invoice application, • Creation of individual partner reports (AfR - ZzI) and overall operation reports (LB AfR - ZzP). * The lead beneficiary of the operation also uses the MVP module in the role of a beneficiary, on the level of a single unit.
Data entering via the MVP module (2) User roles - MVP module • Unit benefitiary (partner) : • Reviewing information about your unit (activities, invoices, reports, goals), • • Reviewing the financial plan of your unit, Reviewing the financial plan of your unit, • Invoice entry and invoice aplication, • Preparing partner reports (AfR - ZzI).
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