Unemployment Insurance Agency March 17, 2020 Presenters By: Avis Johnson, OEO Unit Tawana Rogers, EFC Unit
Overview: Today’s Agenda ▪ Work Share Program ▪ Employer Field Claims ▪ Executive Order No. 2020-10 ▪ Questions & Answers 2 2
What is Work Share? • An option for employers to reduce employee hours instead of cutting the workforce • Helps employers retain their skilled workforce and helps workers maintain their jobs during a downturn in business 4 4
Advantages of Work Share • Minimizes or eliminates the need • Saves money and keeps your for layoffs skilled workforce intact • Businesses can reduce employee • Can be used in almost any type of work hours to reflect decreases in business or industry business demand • Employees are spared the • Enables a business to retain hardship of full unemployment and trained employees and avoid the receive more income than if they expense of recruiting; hiring and were fully laid off training new employees when business improves 5 5
How Work Share Works • Rather than being laid off, employees work a reduced number of hours and receive a portion of their potential weekly unemployment compensation based on the percentage of the reduction in hours Example: If a worker’s weekly unemployment benefit amount is $360 and their hours and wages are reduced by 20%, the worker would receive a weekly Work Share benefit payment of $72 ( $360 x 0.20 = $72) 6
Work Share Eligibility • Unemployment taxes must be current • Experience account balance must have “positive reserve” • Must have paid wages for 12 of the previous quarters 7
Work Share Requirements Cannot hire new employees Employee work hours reduced into the affected work unit or by at least 15% not more than transfer employees into the unit, nor reduce work hours 45% below the number agreed All employees in the affected Plans may be approved for up unit must participate to 52 weeks 8
Who Can Participate? • Any employer who has a reduction in production, services or other conditions which will cause potential layoffs • Participating employees must: 1.Be eligible for regular unemployment benefits 2.Be full time employees 3.Have earned a sufficient amount of wages in order to establish an unemployment claim and receive Work Share benefits * Work Share does not apply to seasonal, temporary, or intermittent employment 9
Details for a Work Share Plan • You can implement a Work Share plan for one or more departments, shifts, or units. A unit consists of two or more employees. • You have the flexibility to stop or continue within the timeframe of your approved application. 10
Work Share Eligibility – Executive Order No. 2020-10 Item #5 • All eligibility requirements for “traditional” Work Share are suspended (Section 28c of the Michigan Employment Security Act (MES), MCL 429.28c(1)(b)) • Effective IMMEDIATELY until April 14, 2020 at 11:59 pm • All Work Share Plans will be eligible 11
For more Information: Work Share For more information about Work Share visit our website a www.Michigan.gov/uia or call 1-844-WORKSHR (967-5747) or call Office of Employer Ombudsman (OEO) 1-855-484-2636 12
Employer Filed Claims (EFC) Presenter: Tawana Rogers Employer Field Claims Unit
What is the Employer Filed Claims Program? The EFC program allows authorized employers to submit unemployment claims information online on behalf of their full-time workers who are temporarily or permanently laid off. This fast, secure way of transferring claims information allows the employer to better manage the accuracy of the information provided to LEO-UIA. Using EFC also means employers will have a record of all approved layoffs to match against incoming unemployment charges to your account. 14
Is The Employer Filed Claims Program Right For You? 1 2 3 Have at least one or Have full-time, Have a Michigan Web more layoffs a yearly. permanent employees Account Manager that file for (MIWAM). This is how unemployment to access and submit a benefits at least once a file. year 15
Benefits To EFC Program Participants An exclusive team of UI A temporary waiver of the Informational meetings and customer service professionals work registration requirement custom help resource and a toll-free hotline to are available to assist materials are available for service the needs of EFC employers with workforce employers and their workers program participants and their retention efforts during short- prior to a known layoff workers term layoffs 16
Authorization Process • Consult with an EFC Analyst regarding the file specification to ensure all necessary claim information and software is available for claims submission. • Review email of the Memo of Understanding (MOU), File Specification and Sample File. • Company officer signs MOU • EFC Analyst authorizes your employer account for Employer Filed Claims • Informational seminars for upcoming layoff can be scheduled and informational fliers are drafted. 17
EFC File Specifications • The layoff must be on Note Pad, Flat Plain Text (Excel spreadsheet cannot be used) o Authorized User uploads to your MiWAM account • EFC file layout has 25 fields • Each full line contains 1 employee (242 spaces allowed) • Legal Name, Current address, Citizenship, Last day of work, etc. • Waivers are chosen by your company, based on your layoff. An application is not needed 18
• Signed by an officer of the company & Michigan Department of Labor and Economic Opportunity (LEO)/Unemployment Insurance Agency (UIA) • The file will be submitted to UIA by the 8 th business EFC after the effective date of layoff. Memo of Understanding • The federal requirements relating to verification of each workers SSN have been met using W-2 verification system (SSNVS) • All legal documents will be mailed to each claimant based on the contact information submitted by your company. • UIA agrees to electronically transmit a weekly list of benefit payments. 19
If you are an hourly, full-time worker, and are laid off because of lack of work, or as part of a plant shutdown, (employer name) will file an application for benefits on your behalf. Your claim will be filed no earlier than ( 8 th day after last date worked) . You should not take any action until after that time. EFC Labor and Economic Opportunity/Unemployment Insurance (LEO/UI) will send you a notice informing you of your eligibility for benefits. Informational Flyer You must logon to MiWAM or call MARVIN to certify for benefit payments. We strongly encourage you to create a MiWAM account (MARVIN online) to file a claim, if needed, and track the status of your payment. MiWAM will also allow you to easily make changes to your claim and respond to information requests. ▪ For the weeks ending xx-xx-xxxx and xx-xx-xxxx you should certify with MARVIN during the week of xx-xx-xxxx to claim UI benefits. ▪ If you make a mistake with your certification, you must contact the UIA at 1-866-500-0017 immediately and speak to a representative. To reach EFC you need to first select your language, then press button number 1 (inquiry or file a claim) at the first menu and then press button number 2 (EFC) at the second menu. Please refer to your Monetary Determination UIA 1575C, UIA 1220 letter or MIWAM account for the following information: • Current reporting schedule • Michigan Works registration date • Seeking work and work search requirement 20
EFC Monetary Determination • UIA 1575C • Your employer filed your claim.. • Waiver information. • Claim summary, Weekly Benefit, Weeks Allowed and more. 21
EFC Additional Claim Letter • UIA 1220 – Additional Claim • Your employer filed your claim... • Waiver information • Reporting schedule 22
EFC Contact Information TOM SANFILIPPO, MANAGER 313-456-2229 BRAD JEMERSON, ANALYST (313)-456-3807 TAWANA ROGERS, ANALYST (313)-456-2855 EFC@MICHIGAN.GOV Office of Employer Ombudsman (OEO) 855-484-2636 Option #2 23
Executive Order No. 2020-10
Executive Order No. 2020-10 ✓ Work Share Program Eligibility Requirements – Item #5 ✓ Employer Payment of Unemployment Benefits – Item #6 25
Work Share Eligibility – Executive Order No. 2020-10 Item #5 • All eligibility requirements for “traditional” Work Share are suspended (Section 28c of the Michigan Employment Security Act (MES), MCL 429.28c(1)(b)) • Effective IMMEDIATELY until April 14, 2020 at 11:59 pm • All Work Share Plans will be eligible 26
Executive Order No. 2020-10 – Item #6 • An Employer or Employing Unit MUST NOT be charged for unemployment benefits if their employees become unemployed because of an executive order requiring them to close or limit operations • Effective IMMEDIATELY and continuing until April 14, 2020 at 11:59 pm 27
Questions and Answers 28
Thank you! 29
Recommend
More recommend
