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Understanding the Wisconsin Circuit Court Records Website presented by Carol Hassler carol.hassler@wicourts.gov Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov POLL What can you find on WCCA? 1.

  1. Understanding the Wisconsin Circuit Court Records Website presented by Carol Hassler carol.hassler@wicourts.gov Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  2. POLL • What can you find on WCCA? 1. Circuit court records 2. Documents that have been filed in a case 3. Municipal court records 4. Criminal court records 5. Recorded liens Wisconsin State Law Library wilawlibrary.gov

  3. POLL • What can you find on WCCA? 1. Circuit court records 2. Documents that have been filed in a case 3. Municipal court records 4. Criminal court records 5. Recorded liens • Answer: 1, 4, 5 Wisconsin State Law Library wilawlibrary.gov

  4. What’s Inside? • WCCA “CCAP" database: https://wcca.wicourts.gov/ • Online since April 1999 • Coverage varies by county and case type 
 https://wcca.wicourts.gov/counties-on-ccap • Docket information, not full text • Public records law applies: 
 Wisconsin Statute 19.31-19.39 Wisconsin State Law Library wilawlibrary.gov

  5. Case Types Include • Civil • Small claims, divorce, restraining orders & more • Criminal • Felonies, misdemeanors, criminal traffic • Probate • Informal probate proceedings, trusts, wills & more • Other • Liens, tax warrants, tribal court orders • Traffic • Forfeitures and other traffic Wisconsin State Law Library wilawlibrary.gov

  6. Wisconsin State Law Library wilawlibrary.gov

  7. Why isn’t a case on this website? Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  8. Cases NOT Included • Confidential cases or confidential case types • Adoption • Mental health commitment • Juvenile cases (Except for traffic cases tried in circuit court) • Municipal court records • Federal court (Includes bankruptcies) • Some dismissed or acquitted cases Wisconsin State Law Library wilawlibrary.gov

  9. How long will a case be on WCCA? Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  10. Retention • Supreme Court Rule 72 
 Retention and maintenance of court records 
 https://docs.legis.wisconsin.gov/misc/scr/72 • Check the FAQ! 
 https://wcca.wicourts.gov/faq.html Wisconsin State Law Library wilawlibrary.gov

  11. Wisconsin State Law Library wilawlibrary.gov

  12. Wisconsin State Law Library wilawlibrary.gov

  13. Searching Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  14. Choose Your Search! • Simple • Name (Individual or business) • Case number AND county • Advanced • Name, Case type, Class code, Attorney & more • Judgment • Search liens and money judgments Wisconsin State Law Library wilawlibrary.gov

  15. Understanding Case Numbers • All circuit court case numbers have: • 4 digit year • 2 character alphabetic case code • 6 digit number 1998TR000001 Can also be typed as: 98tr1 Wisconsin State Law Library wilawlibrary.gov

  16. Sample searches Wisconsin State Law Library wilawlibrary.gov

  17. Wisconsin State Law Library wilawlibrary.gov

  18. Civil Records Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  19. Understanding a civil record • Names • Plaintiff(s), Defendant(s), Attorneys, Judge or Commissioner • County • Case type • Case status • Events • Judgment & fees Wisconsin State Law Library wilawlibrary.gov

  20. Wisconsin State Law Library wilawlibrary.gov

  21. Wisconsin State Law Library wilawlibrary.gov

  22. Wisconsin State Law Library wilawlibrary.gov

  23. Criminal Records Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  24. Criminal Records • No “national criminal records” search available to the public • WCCA does not search arrest records • Cases may result in a conviction or dismissed • Forfeiture, Misdemeanor, Felony Wisconsin State Law Library wilawlibrary.gov

  25. Criminal Records – CCAP • Scope • Felony Records – class A – 75 years – class B – 50 years • Misdemeanors & Criminal Traffic – 20 years • Circuit court only – no federal court actions • Dismissed or acquitted cases removed from WCCA 2 years after the final order Wisconsin State Law Library wilawlibrary.gov

  26. Wisconsin State Law Library wilawlibrary.gov

  27. Puzzling Records • Converted cases • Codes, abbreviations, and more 
 https://wcca.wicourts.gov/download/CCAP_abbreviations_and_acronyms.pdf 
 https://www.wisbar.org/newspublications/newsroom/documents/ news%20reporters%20legal%20handbook%208.14.13.pdf Wisconsin State Law Library wilawlibrary.gov

  28. Advanced Searches Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  29. Advanced Search Tools • Case type abbreviations 
 https://wcca.wicourts.gov/faq.html#caseTypesInfo • Class codes 
 https://www.wicourts.gov/courts/circuit/circuitcodes.htm • Wildcards • America* • Brown* • Case range search • Filing date or case number Wisconsin State Law Library wilawlibrary.gov

  30. Class Code Searching • Pair class codes with: • Party name • Case number • Prosecuting attorney • Issuing agency • Filing date • Citation number • DA case number • State bar ID number Wisconsin State Law Library wilawlibrary.gov

  31. Wisconsin State Law Library wilawlibrary.gov

  32. Wisconsin State Law Library wilawlibrary.gov

  33. Judgment & Liens Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  34. POLL • What can you find on the judgment & lien database? • Tax warrants • Money judgments • Transcript of judgments from other counties • Condominium liens • Construction liens Wisconsin State Law Library wilawlibrary.gov

  35. POLL • What can you find on the judgment & lien database? • Tax warrants • Money judgments • Transcript of judgments from other counties • Condominium liens • Construction liens • All are correct! Wisconsin State Law Library wilawlibrary.gov

  36. Liens and WCCA • Types of Liens on CCAP – Money Judgments – when judgment has been docketed – Tax Warrants – Unemployment Compensation Warrants – Constructions Liens – Condominium Liens – And more… • Judgment and Lien Search – Liens prior to early 1990s most likely in paper format – Official docket is located in the office of the clerk of circuit court for each county Wisconsin State Law Library wilawlibrary.gov

  37. Wisconsin State Law Library wilawlibrary.gov

  38. Wisconsin State Law Library wilawlibrary.gov

  39. Lifespan of a Lien • Lien for 10 years from the date of entry onto the judgment/lien docket • Creditor can have lien re-docketed for a second 10- year period • Satisfaction of liens will be entered into the judgment/lien docket – Entered in the county where first filed and any other jurisdiction where the transcript of judgment may have been filed Wisconsin State Law Library wilawlibrary.gov

  40. Foreclosures • Foreclosure judgments not part of the judgment/lien docket • If a deficiency judgment is entered, the deficiency judgment will be placed on the judgment/lien docket Wisconsin State Law Library wilawlibrary.gov

  41. Involuntary Liens that are Not Required to be Filed or Recorded • Mechanic’s Liens • Motor vehicle towing & storage • Keepers of hotels, stables, garages, marinas, and pastures • Jewelers • Factors & brokers • Prepaid maintenance contracts Wisconsin State Law Library wilawlibrary.gov

  42. Attorneys & Judges Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  43. Researching Legal Professionals • Court calendars • 7 day search range • Repeat search for a wider date range • Find Court Officials 
 https://www.wicourts.gov/contact/ Circuit_Courts.html • Find State Bar ID: 
 https://lawyerhistory.wicourts.gov/ • Advanced search • Search by attorney State Bar ID Wisconsin State Law Library wilawlibrary.gov

  44. Wisconsin State Law Library wilawlibrary.gov

  45. My case is online and it shouldn’t be! Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  46. Case information • Clerk of Court for each county responsible for information • Form for incorrect information • Form for mistaken identity or identity theft • Form to request address removal • https://wcca.wicourts.gov/faq.html#incorrectInfo • https://wcca.wicourts.gov/faq.html#privacy Wisconsin State Law Library wilawlibrary.gov

  47. Research Issues Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

  48. Frequent Questions & Sources • WCCA copycat websites • Expungements • WCCA in the news • Legislative alerts • WCCA Oversight Committee 
 https://www.wicourts.gov/courts/committees/wcca.htm Wisconsin State Law Library wilawlibrary.gov

  49. Questions? Wisconsin State Law Library Wisconsin State Law Library wilawlibrary.gov wilawlibrary.gov

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