Two Types of Activity Funds • SAF – Student Activity Funds • CAF – Campus Activity Funds How do I distinguish between the two types? • Do other persons besides the students decide how to spend the money? If yes, funds are CAF (199 OR 461 – Principal Account). • Do the students have sole responsibility for deciding how to spend the money? If yes, funds are SAF (865 – Student Account).
CAF Campus Activity Funds: • Belong to the Campus/District • Money raised locally at the school or donated to the school. • Accounts include school office and departmental accounts. • Sponsors for CAF accounts include the Principal as well as departmental people. • Expenditures must benefit student body Like General Funds: • Must adhere to State and Board Policy and District regulation. • Subject to purchasing and bid laws.
CAF – ALLOWABLE EXPENDITURES • General Operation of the school. • Public purpose in the realm of education • Direct or indirect benefit to students – Field Trips – admission fees – Perfect attendance incentives for students – Teacher appreciation awards – Classroom and office supplies – Refreshments and snacks (for in-services, staff meetings, retirement receptions).
CAF – PROHIBITED EXPENDITURES • Individual membership fees • Gifts (i.e., flowers, Christmas turkeys, gift certificates, bonuses) • Donations • Abuse of staff appreciation meals, parties for staff, including food, decorations, favors • Extravagant expenditures
SAF STUDENT FUNDS = CLUB FUNDS = AGENCY FUNDS • Belong to various student groups; not to the campus or district • Spending decisions rest “solely” with the students • Not subject to purchasing and bid laws • Class, club or student groups must have elected officers (in order to qualify for tax free days)
FUND RAISERS • Fund raisers by adults can only be done by adults. • If it is a faculty fundraiser – you cannot use children to sell. • Should be done strictly on a voluntary basis and shall not disrupt the regular school day. • Funds raised by adults can be used for adults and students, but funds raised by the students can only be used by students.
FUND RAISERS - CONT • Funds raised shall be received, deposited and disbursed in accordance with district rules and regulations.
FUND RAISER PROCEDURE • Sponsor prepares and submits the “ Request for Permission and Operating Report” to campus Director. • The Campus Director approves/denies and forwards to Superintendent for final approval. • After fund raise is held all proceeds or disbursements, if any, are to be submitted to the campus director for deposit on a DAILY BASIS and the principal shall issue a receipt to sponsor. • All deposit receipts and reports MUST be submitted to Central Office daily for reconciliation. • Deposit bags and overnight deposit keys are available at Central Office. • Contact Dora Alonzo for further information.
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