Training Webinar #2 Arizona Department of Health Services Office of - PowerPoint PPT Presentation

Healthy Smiles Healthy Bodies A Survey of Children in Grades K & 3 Training Webinar #2 Arizona Department of Health Services Office of Oral Health Health and Wellness for all Arizonans 1

Hello Participants! 2

HSHB Webinar #2 Faculty Julie Tang, DMD, MPH Dental Public Health & Healthcare Consultant HSHB Project Director Julia Wacloff, RDH, MSPH Chief, ADHS Office of Oral Health HSHB Principal Investigator Margaret Perry, BSDH, MBA, AP Oral Health Coordinator, Pima County Health Department HSHB Clinical Trainer Connie Baine, RDH, AP , BS Dental Consultant HSHB Field Coordinator Health and Wellness for all Arizonans 3

HSHB Survey Training • Webinar #1 – Survey Design – Survey Screenings – Survey Scheduling & Administration – Self-Study Assignment – Prepare for Webinar #2 • Webinar #2  – Survey Logistics for Data Collection – Self-Study Assignment – Prepare for Calibration Workshop • Calibration Workshop – In-person attendance for individual & small group learning – Calibration for standardization, consistency & reliability Health and Wellness for all Arizonans 4

Healthy Smiles Healthy Bodies Thank you! Julia Wacloff, RDH, MSPH Chief, ADHS Office of Oral Health HSHB Principal Investigator Health and Wellness for all Arizonans 5

HSHB Survey Management T eam & Trainers • Management T eam – Administrator/Principal Investigator (Julia Wacloff) – Project Director, HSHB Survey (Julie Tang) – Field Coordinator, HSHB Survey (Connie Baine) – OOH Managers (Polar Akoi & Cristina Ochoa) – OOH Administrative Assistants • Trainers – Lead Trainer (Julie Tang) – Clinical Trainer (Margaret Perry) – Administrative Trainer (Connie Baine) Health and Wellness for all Arizonans 6

Regional & Local Partners County Contractors & Screening T eams County Contractors Canyonlands Healthcare Coconino County Public Health Services District Maricopa County Department of Public Health Mohave Community College Navajo County Public Health Services District Pima County Health Department Sun Life Family Health Center Health and Wellness for all Arizonans 7

Healthy Smiles Healthy Bodies Webinar #2 Overview Julie Tang, DMD, MPH Dental Public Health & Healthcare Consultant HSHB Project Director Health and Wellness for all Arizonans 8

HSHB Survey How can we successfully complete the survey? Screening T eams’ Charge: • Create positive experience for schools & kids • Collect completed consents & questionnaires • Collect quality oral, height & weight data • Record data & complete survey forms • Provide urgent care referral list & completed screening findings forms to the school nurses • Organize & mail survey forms to ADHS OOH Health and Wellness for all Arizonans 9

HSHB Survey How can we successfully complete the survey? We are further asking you to: • Represent AZ Dept. of Health Services & County Contractor; be our regional/local partners for this survey • Be our ambassadors and build good-will • Follow survey protocols, procedures and polices • Work together for quality data as if we are all o 1 Screener; 1 Recorder; 1 Height & Weight Team Health and Wellness for all Arizonans 10

Webinar #2 Objectives • Understand sequence of events for HSHB Survey – from school assignment to screening day & after • Learn the required processes and tasks for HSHB Survey’s data collection • Learn how to prepare for Calibration Workshop Health and Wellness for all Arizonans 11

Webinar #2 Agenda 1. HSHB Survey Logistics for Data Collection 2. Self-Study Assignments to Prepare for the Calibration Workshop 3. Questions and Answers Health and Wellness for all Arizonans 12

Healthy Smiles Healthy Bodies Survey Events & Processes for Data Collection Julie Tang, DMD, MPH Dental Public Health & Healthcare Consultant HSHB Project Director Health and Wellness for all Arizonans 13

Overview of Data Collection BEFORE the Screening Day Field Coordinator ADHS OOH sends school Screening T eam packs recruits school for Consent/Questionnaire and checks equipment, survey sample Packets supplies and forms for screening day County Contractor Screening T eam County Contractor and reviews survey schedules screening Screening T eam remind, protocols & logistics to day and assigns a promote and confirm prepare for screening Screening T eam consents/questionnaires day Health and Wellness for all Arizonans 14

Survey Events & Processes BEFORE the Screening Day 1. Field Coordinator recruits a school & request enrollment information 2. County Contractor & a Screening Team are assigned the school 3. County Contractor schedules a screening day with the school 4. ADHS OOH mails to school nurse/contact confirmation letter, teacher letters & consent packets for selected classes 5. Ask school nurse to encourage responses for consent & questionnaire and collect forms from selected classes 6. Call/email school nurse/contact one week before screening day to promote/remind/confirm 7. Screening Team packs supplies/forms and reviews screening protocols 15

Overview of Data Collection ON the Screening Day Check in at school For each child: Give “Referral” & office • Check consent “Findings” forms to • Conduct oral screenings school nurse/contact • Measure height/weight • Record Data/fill forms Meet school nurse or • Give goodie bag school contact Organize & group completed survey forms. Bundle forms by class and retain. Set up screening stations & wait area For each class: • Check forms • Count kids & consents Clean up. Disinfect • Enter counts in the School Review “game plan” equipment, tables & for screening day Summary Form chairs. Bag trash. Health and Wellness for all Arizonans 16

Survey Events & Processes ON the Screening Day 1. Arrive at school at least half hour before start of screenings 2. Check in at the School Office, ask for the school nurse or contact, and get the completed consents/questionnaires 3. Set up screening area (oral screening station, height & weight screening station, and waiting area) – aim for safety, privacy and efficiency 4. Discuss a game plan for the screening day schedule, calling students from classes, lunch break, etc. 5. Conduct oral, height & weight screenings (function as a Team to check consent, count students, collect/record data & sort forms) 6. Complete all required forms, group forms & bundle by class 17

Overview of Data Collection AFTER the Screening Day • Follow instructions • Check completed • Mail completed from the Checklist survey forms of a forms from each for submitting school school in one survey forms to week • Group survey forms ADHS OOH • Mail all forms • Bundle forms by • Complete a from one school class Checklist Form for in one package each school or one box to • Keep all forms from ADHS OOH each school together Health and Wellness for all Arizonans 18

Survey Processes AFTER the Screening Day • Use the HSHB Survey Form Submission Checklist to review, organize, and bundle all completed data forms for each school • Mail the completed data forms to ADHS Office of Oral Health within 1 week of screening day • Mail all completed data forms from each school to ADHS Office of Oral Health in 1 package (tape envelopes together) or in 1 box. 19

Let Survey Forms Guide the Processes for the Screening T eam 1. School Scheduling & Team Assignment Summary 2. Screening Recording Form (bundle forms by class & retain for OOH) 3, Screening Findings Form (bundle forms by class & give to school nurse for parents) 4. Nurse Referral Form (list students with urgent care needs) 5. School Summary Form/Worksheet (count students & consents for each class) 6. Supplies/Forms Packing List & Order Form 20

Healthy Smiles Healthy Bodies NEXT Survey Logistics for Data Collection Health and Wellness for all Arizonans 21