Town Halls - Proposed Golf Cart Path Project December 2017 & January 2018 1
Agenda • Committee Introduction • Current Golf Cart Paths • History of Golf Cart Paths • What We Have Heard & Where Are We • Project Detail & Cost • Bidding Process and Contractor Selection • Funding the Project • Summary • Next Steps Executive Summary 2
Golf Cart Path Renovation Committee • Keith Aspray • Ted Barber • Ted Bartlett • George Beck • Doug Douglas (DIOA Liaison) • Bill Fox • Brian Hollingsworth • Dutchy Lewis • Noel Mears • David Muehl • Lori Murdaugh • Mike Sullivan DIC Board Chartered – First Meeting March 8, 2017 Executive Summary 3
What is the Problem? • 12 miles of asphalt golf cart paths which are an integral part of a key DIC member owned asset: – Used for managing golf cart traffic on the 2 golf courses (50% member participation) – Used for recreational purposes (sightseeing, walking, jogging, biking) during non-golfing hours • The golf cart paths are failing at an accelerating rate • Continued deterioration is detrimental to the golf courses and the community as a whole Renovate a Valuable DIC Member Asset Executive Summary 4
Goals of the Golf Cart Path Project If the golf cart paths are renovated, the project must: • Create a member friendly solution that is safe, value added and attractive • Effectively route paths to remove unnecessary curves and under utilized paths • Identify & install cost effective paths that are low maintenance • Utilize a material that is durable and cost effective with long useful life 7 Options Developed and Extensively Reviewed Executive Summary 5
Current Golf Cart Paths 6
Golf Cart Paths: Failing & Safety Issue 7
Golf Cart Paths: Failing & Poor Routing 8
Golf Cart Paths: Failing & Drainage Issues 9
History of Golf Cart Paths • Original 12 miles of asphalt paths constructed in 1985 & 1991 • Current paths are 32 & 26 years of age • Golf Course Builders Association: Asphalt path life expectancy is 15 years • 2011 & 2012 significant repairs made to paths to extend useful life during course renovations – Plan was to rebuild the paths during the golf course renovations, but loan requirements stopped the project – A 2 nd effort in 2015 to renovate the paths was put on hold as the outdoor pool project was given top priority • Paths have reached their useful engineered life and must be renovated – they are beyond repair Executive Summary 10
History of Golf Cart Paths • Substantial repairs made in 2011 - $246,000 • Asphalt sealant applied in 2012 to extend life 5-7 years - $48,000 • 2017 budget for patching/repairs is $10,000 and has been deferred • Issues today: Pot holes, cracking, drainage, crumbled edging, smoothness and root damage • Current repairs are a temporary solution with full renovation as the long term solution Executive Summary 11
What We Have Heard and Where We Are 12
What We Have Heard & Where We Are • 7 materials options, pros & cons, costs reviewed with 110+ Focus Group participants (May/June 2017) – Do nothing (maintenance/patch mode) – Partial concrete/asphalt with “scatter” – Crushed shell/sand mixture/stone – Partial concrete with crushed shell/sand mixture – Polypavement, Flexipave, etc. (pervious materials) – Asphalt (total replacement) – Concrete (total replacement) • Emails from Members with options to consider 32% of Focus Group Participants – Non Golfers Executive Summary 13
What We Have Heard & Where We Are Estimated Cost Summary Presented @ Focus Groups • Do nothing/patching - $300 k per year for 3- 5 years: Total $1.5 M • Partial concrete & scatter $1.7 – $1.95 M • Crushed shell/sand: $1.7 - $1.9 M • Partial concrete with shell/sand: $2.1 – $2.3 M • Polypavement, Flexipave: $2.5 - $3.3 M • Asphalt – Total Replace: $2.2 – $2.8 M • Concrete – Total Replace: $2.3 – $2.9 M Focus Groups - 81% Favored Total Concrete – 12% Asphalt Executive Summary 14
What We Have Heard & Where We Are • 3 funding options developed and presented – A: $5/month dues increase (10 years); balance from allocated reserve funds – B: One-Time $600 assessment; balance from allocated reserved funds – C: $300/year dues increase (10 years); remaining balance from reserves 65% Favored Option A 22% Favored Option B Executive Summary 15
Other Factors Considered • 30 clubs in the area were surveyed and 78% have concrete/asphalt paths • 4 clubs visited with various materials used for paths Callawassie - Asphalt Berkeley Hall - Concrete Long Cove – Overlay Asphalt Colleton River – Concrete with shell/sand mix • Superintendents were questioned regarding best material for maintenance and longevity – concrete preferred Direction Chosen – Bid Total Asphalt and Concrete Replacement Executive Summary 16
Request for Proposals and Bidding Process R EQUEST FOR P ROPOSAL (RFP) • Request for Proposals D ATAW I SLAND C LUB C ART P ATH R ENOVATION P ROJECT (RFP’s) were developed for the formal bidding process • Concrete and asphalt D ATAW I SLAND C LUB 100 C LUB D RIVE were bid D ATAW I SLAND , SC 29920 • 4 National Golf Course 8/1/2017 Renovation and Cart Path T ABLE OF C ONTENTS companies bid the project 1. S UMMARY AND B ACKGROUND ............................................................................................. 2 • Bids were submitted 2. P ROPOSAL G UIDELINES ......................................................................................................... 2 3. P ROJECT P URPOSE AND D ESCRIPTION ................................................................................... 3 October 1 4. P ROJECT S COPE ..................................................................................................................... 4 5. R EQUEST FOR P ROPOSAL AND P ROJECT T IMELINE ................................................................ 5 • Negotiated with 2 lead 6. B UDGET ................................................................................................................................ 5 7. B IDDER Q UALIFICATIONS ..................................................................................................... 6 bidders – reduced project 8. P ROPOSAL E VALUATION C RITERIA ....................................................................................... 6 cost Executive Summary 17
Tree Strategy • Golf Course design guidelines – tree removal within 5 feet of path • Project guidelines – remove only hazardous or encroaching – all potential trees not removed • Certified Arborist reviewed all trees for disease and hazards (stress cracks, leaning, trip hazard, utility encroachment) • Goal is to protect the future path work from long term root damage • Ongoing root pruning will be required due to limited tree removal Staff, Path Committee, County and Certified Arborist Engaged in Process Executive Summary 18
Tree Strategy • Tree Survey: 146 Trees significantly impacting cart paths: – No Live Oaks to be impacted – Pines: 95 trees causing major path issues • 44 hazardous/51 healthy – Laurel/Water Oaks: 44 causing major path issues • 38 hazardous/6 near end of life – Balance: 7 other types (Sweet Gum) – Limited tree removal – future damage is possible • Aggressive root pruning to mitigate future problems 146 Trees for Potential Removal – Review Continues Executive Summary 19
Tree Examples Executive Summary 20
Project Execution and Timeline • Project start date: August 6, 2018 • Completion date: December 31, 2018 • Process begins with old path incorporation • Grading and drainage improvements • New concrete paths formed and installed • Sod installed as each hole is complete • 3-5 holes closed to play to accommodate work • Any tree work to begin prior to construction Executive Summary 21
Bid Results and Project Cost Executive Summary 22
Bid Results Contractor Landscapes Environmental Southeastern Bennett Pricing-Items Unlimited Solutions Paving Mobilization $220,000 $10,000 $30,000 $7,875 Cart Path Work $1,689,877 $2,295,506 $2,240,554 $3,239,958 Sod $342,000 $67,162 $107,000 $335,916 Drainage $76,005 $64,176 Not included Not included Root Pruning $37,500 $15,400 Not included Not included Testing included $35,000 Not included Not included Total - Concrete $2,365,382 $2,487,244 $2,377,554 $3,556,748 Landscapes Unlimited Bid is Not to Exceed (NTE) Diseased Trees $133,415 $133,415 $133,415 $133,415 County Mitigation $41,020 $41,020 $41,020 $41,020 Fill Dirt $57,600 $57,600 $57,600 $57,600 Contingency $150,000 $150,000 $150,000 $150,000 Total-Concrete $2,747,417 $2,869,279 $2,760,589 $3,938,783 Total-Asphalt $2,823,150 $3,916,818 Not Bid $3,461,830 DIC Board Recommends Project with Landscapes Unlimited as Preferred Contractor 23
Landscapes Unlimited • Golf course construction and renovation • Lincoln, Nebraska based: 41 Years in business • Completed over 1800 golf course projects with a value of $2.5 billion • Constructed 250 new golf courses which included path systems • “The Cart Path Company” – subcontractor for concrete path system • Recent local projects: The Landings - Skidaway Island, GA; The Oaks – Osprey, FL; Quail West – Bonita Springs, FL; The Atlanta Athletic Club – Johns Creek, GA Executive Summary 24
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