TOWARDS A SUSTAINABLE A CADEMIC A FFAIRS BUDGET MODEL University Budget Committee September 16, 2016 University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 1
C ONTENTS 1. T HE S TRATEGIC A LIGNMENT M ODEL 2. T HE S TRATEGIC A LIGNMENT M ODEL : A DDITIONAL R ESOURCES 3. T HE R ESOURCE A LLOCATION P ROCESS 4. R EBUILDING THE AA R ESOURCE A LLOCATIONS P ROCESS : D ETAIL I 5. R EBUILDING THE AA R ESOURCE A LLOCATIONS P ROCESS : D ETAIL II 6. R EBUILDING THE AA R ESOURCE A LLOCATIONS P ROCESS : D ETAIL III 7. R EBUILDING THE AA R ESOURCE A LLOCATIONS P ROCESS : D ETAIL IV 8. R EBUILDING THE AA R ESOURCE A LLOCATIONS P ROCESS : D ETAIL V 9. R EBUILDING THE AA R ESOURCE A LLOCATIONS P ROCESS : D ETAIL VI 10. R EBUILDING THE AA R ESOURCE A LLOCATIONS P ROCESS : D ETAIL VII 11. Q UESTIONS AND A NSWER S EGMENT 12. THANK YOU! University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 2
T HE S TRATEGIC A LIGNMENT M ODEL University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 3
T HE S TRATEGIC A LIGNMENT M ODEL : A DDITIONAL R ESOURCES CSU Access to Excellence : http://www.calstate.edu/accesstoexcellence/ CSU Reporting Transparency: http://www.calstate.edu/transparency/ CSU Graduation Initiative: https://www2.calstate.edu/csu-system/why-the-csu-matters/pages/graduation-initiative-2025.aspx CSU, Chico Strategic Plan: http://www.csuchico.edu/vpaa/documents/strategic_plan_2016.pdf CSU, Chico Strategic Plan Report Card: http://www.csuchico.edu/vpaa/planning/docs/pdf/univ_annual_report_card.pdf CSU, Chico Academic Plan: http://www.csuchico.edu/vpaa/documents/academic_plan_2015-2020.pdf College Strategic Plans: AGR: http://www.csuchico.edu/ag/about/mission.shtml BSS: http://www.csuchico.edu/bss/about/strategic-goals.shtml BUS: http://www.csuchico.edu/cob/about/strategic-plan/strategic-plan.pdf CME: http://www.csuchico.edu/cme/about/strategic.shtml ECC: http://www.csuchico.edu/ecc/about/mission.shtml HFA: http://www.csuchico.edu/hfa/about/index.shtml NSC: http://www.csuchico.edu/nsci/about/mission-of-college.shtml University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 4
Academic Support Units Strategic Plans: ACAD SEN: http://www.csuchico.edu/fs/who/index.shtml FAAF: http://www.csuchico.edu/faaf/about-faaf/mission-statement.shtml GRAD: http://www.csuchico.edu/graduatestudies/about-us/index.shtml IRES: http://www.csuchico.edu/ires/plans/documents/strategicPlans/IT%20Strategic%20Plan%202012-2018.pdf ISD: http://www.csuchico.edu/sustainablefuture/documents/GreenBook__2015_Final.pdf LADO: http://www.csuchico.edu/library/libadmin/aboutmore.html OIED: http://www.csuchico.edu/international/ RCE: http://rce.csuchico.edu/ RESP: http://www.csuchico.edu/resp/index.shtml UED: http://www.csuchico.edu/ued/ University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 5
T HE R ESOURCE A LLOCATION P ROCESS From To Allocation Further Information http://www.calstate.edu/budget/fybudget/2016-2017/executive- Legislators CSU CSU Support Budget / summary/ Governor’s Budget – HE Section http://gov.ca.gov/news.php?id=17888 http://www.calstate.edu/Budget/ CSU CSU, Chico Budget Allocations: Mandated Cost; Compensation; http://blogs.calstate.edu/budgetcentral/ Others; FTES Growth @ Marginal Cost of Instruction CSU, Chico Academic Affairs Strategic ‘Off-the-Top’ : Traditional http://www.csuchico.edu/bud/budgetplans/index.shtml http://www.csuchico.edu/fs/committee_list/ubc.shtml Percentage, AA around 72% http://www.csuchico.edu/vpaa/planning/resourceallocation/index.shtml Academic Affairs Colleges / Units Budget allocations informed by Unit Plans and ABC-DE Annualized FTES Funding Model University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 6
R EBUILDING T HE AA R ESOURCE A LLOCATION P ROCESS : DETAIL I I NITIALIZING P HASE : C ONSULTATION WITH AA U NITS C HALLENGES F ACING AA U NITS P ERCEIVED A REAS FOR I MPROVEMENT 1. Our unit / college continues to be underfunded. 1. Future allocation models should reflect both an historic and a future orientation. We need a funding model that is based on a 2. This underfunding is particularly noticeable in funding realistic portrayal of costs. And we need a strategic component instruction, faculty and staff development, maintenance of that addresses unique ( future ) opportunities that will enhance equipment and facilities, funding student support systems, our portfolio of distinctive programs. funding growth in enrollment, and funding faculty and staff recruitment and retention. 2. Review and reconsider the allocation of scarce academic resources: AWTUs, CCFs, SLF, CERF dollars, grants/contracts 3. Recognize the complexity of AA unit / University budget. funds and interdivisional transfer of funds There are the challenges of managing different income streams and the accounting for the uses of all (total) sources. 3. Tracking expenditures to ensure appropriate and effective use of all sources. 4. Increasing costs of programs X, Y, Z. 4. Improve budget transparency at both university and divisional 5. Understand the ABC/DE model but suggest the need to review levels. Share best practices? Hold meetings with AA/Ss. its underlying assumptions to make sure they reflect new realities. 5. Eliminate uncertainty about carry-forwards. 6. Timing of AA allocations to its units. The earlier the allocation, 6. Continue work on inefficiencies (curriculum and administration) the greater the opportunity for planning and consultation and improve effectiveness. with units. 7. Improve interactions with HR and clearly identify decision 7. The development and execution of the Equity Plan has authority versus service / consultancy. created a lot of frustration. 8. Explore / define the role of external funds in the operations of 8. Return, in part, to an enrollment-based funding model. We the University. need a sustainable budget model. 9. Overall : Return to sufficiency, consistency and predictability. University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 7
R EBUILDING T HE AA R ESOURCE A LLOCATION P ROCESS : DETAIL II S USTAINABLE B UDGET D EVELOPMENT P ROCESS University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 8
R EBUILDING T HE AA R ESOURCE A LLOCATION P ROCESS : DETAIL III T OWARDS P RINCIPLES OF A N EW S USTAINABLE B UDGET M ODEL The following principles begin to articulate the framework for a new, sustainable budget allocation model for colleges within the Division of Academic Affairs: 1. Look beyond the division’s historical budget methodology. 2. Budget allocations shall be aligned with the priorities of the University and AA Strategic Plans. 3. Budget allocations shall incentivize units to reduce time-to-degree and achieve high rates of degree Draft completion. 4. The budget processes and practices shall provide units with maximum flexibility to address their highest priorities, leverage the heterogeneity of the subunits, and ensure the division has a subsidiary role to support its units and programs. 5. The budget processes and practices shall take advantage of all possible options to advance the university’s financial position, consistent with the university’s mission. 6. The allocation model recognizes that all units / programs must have a critical mass of size and resources to Draft adequately serve their mission effectively. 7. The allocation model shall grow enrollment appropriately to the extent that there are adequate resources available to support student achievement, success, and graduation. 8. The allocation model shall encourage units to recognize and seek additional funding from non-state sources such as philanthropy, third-party partnerships, auxiliaries, enterprises, grants, contracts, and other activities. Draft 9. Any changes to the allocation methodology shall be phased-in so that units’ base budgets are not significantly reduced. 10. The new model shall minimize dramatic swings in resource allocation from year-to-year, be predictable, transparent, and allow campuses to engage in longer-term planning. 11. The allocation model shall be reviewed every three years. *Modeled after Principles for a New Sustainable Financial Budget Model for the California State University http://www.calstate.edu/financial-future/phases/ University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 9
R EBUILDING T HE AA R ESOURCE A LLOCATION P ROCESS : DETAIL IV A NALYSIS OF A CTUAL E XPENDITURES To begin to address the concerns, challenges and desired improvements in the allocation process, data were collected on: • FTES production by college and by department • Number of majors served • Number of graduates • Faculty expenditures by college, by appointment and by rank • FTES production by tenure-track and part-time faculty • Expenditures per FTES of instruction in GE, LD, UD, and GRAD by college • Expenditures per FTES of instruction in laboratories and activity sections • Per FTES allocation matrix • Expenditures for dean offices: absolute and per FTES • Expenditures for departmental offices: absolute and per FTES • Administrative costs per FTES • Special Needs expenditures by college • Longitudinal analysis of base allocations and expenditures by college • Longitudinal analysis of one-time allocations and expenditures by college • Comparative analyses of proposed configurations of allocation model • Comparison to 2016-2017 Marginal Cost of Enrollment • Comparison to Higher Education Consortia: The Delaware Cost Study University Budget Committee: 9-16-2016 Meeting – Agenda Item 8 10
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