The Office of Research an d Spon s or ed Pr ogr am s Quick Guide to Grant Writing Quick Guide to Grant Writing
Who are we? The Office of Research and Sponsored Programs ◇ (ORSP) exists to support a culture of intellectual inquisitiveness and scholarly activity on the UT Martin campus . The ORSP encourages and supports scholarship by ◇ promoting access to research funding through competitive internal and external grants designed to help faculty members launch research projects . The ORSP aids and supports both faculty and staff in ◇ obtaining external funding through activities such as subscribing to grant databases and providing technical help with grant applications .
Pleas e Note: The ORSP serves as the designated official unit on campus responsible for reviewing and analyzing proposals before submission . “ All All proposals, proposals, grants, grants, and and contracts contracts must must be be submitted submitted through through the the ORSP ORSP so so that that compliance compliance with with various various sponsors, sponsors, university, university, or or other other regulations regulations and and guidelines guidelines pertaining pertaining to to external external funding funding can can be be assured assured .
How Can We Help You ? Identify funding opportunities ◇ Distribute grant -related information to faculty and administrators ◇ Organize and support the development of grant proposals and ◇ budgets Facilitate grant writing workshops to assist faculty in developing ◇ competitive proposals Review and approve proposals before submission to ensure ◇ compliance with both UT Martin standards and sponsor requirements ◇ Assist with research and statistics needed for proposal development ◇ Review and synthesize contracts and sub-contracts awarded to the university
Avaliable Resources: ProQuest Pivot ProQuest Pivot Federal, State & Local Websites Federal, State & Local Websites A searchable database of Grants.gov funding opportunities that are National Science Foundation ( www.nsf.gov ) available to UT Martin faculty U.S. Department of Education ( www.ed.gov ) and staff. https://pivot.cos.com / U.S. Department of Justice (www.justice.gov ) U.S. Department of Health & Human Services (www.hhs.gov )
Proposal Development It’s important for the Principle Investigator to review the Request for Proposals (RFP) from the agency when determining if a funding opportunity is a good match . Dea dline for submission ◇ Tota l funds a va ila ble a nd expected number of a w a rds ◇ Eligible a pplica nts ◇ Required proposa l components ◇ Procedures for submitting ◇
Proposal Development The following is typically included in proposal narratives : Evaluation Plan ◇ Introduction ◇ Dissemination Plan ◇ Problem ◇ Sustainability Statement/Needs ◇ Assessment Key Personnel ◇ Goals ◇ Budget and Budget ◇ Justification/Narrative Objectives ◇ Proposal Methods or Design ◇ ◇ Abstract/Summary
Budget Development All grant and contract budgets must be prepared in ◇ accordance with the UT Fiscal Policies as well as funding agency guidelines . All costs requested must be allocable to the operation ◇ of the grant program (not to be used for general departmental purposes) All costs must be allowable by UT policy, sponsor ◇ policies, and Uniform Guidance (federal government regulations) All costs must be reasonable and necessary for the ◇ performance of the project .
Indirect/F&A Costs UT Martin’s predetermined federally negotiated F&A rates are 53% for on-campus research projects/programs and 20% for all off-campus research projects/programs . The F&A rates are figured on salaries and wages only. If more than 50% of a project is performed off- campus, the off-campus rate will apply to the entire project . *If permitted by the agency, these costs will be included in the budget .
F&A Costs Distribution Policy UT Martin has an F&A distribution policy to stimulate grantsmanship among faculty and staff . The Sponsored Projects Accountant distributes all indirect monies annually according to the following percentages : E&G 25% ◇ Fa culty Resea rch 25% ◇ College* 10% ◇ Depa rtment/Unit 25% ◇ Principle Investiga tor(s) 15% ◇ *The a ppropria te Vice Cha ncellor will receive these funds for units who do not report through a college. The distribution percenta ge is subject to cha nge.
Faculty Release Time A faculty member may secure administrative approval to be released from some scheduled duties to provide time for research, public service, or related professional activities . F&A F&A funds funds cannot cannot be be used used to to supplement supplement faculty faculty salaries salaries or or for for course course buyouts buyouts . Additionally, Additionally, the the Project Project Directors Directors are are not not allowed allowed to to receive receive “extra “extra pay” pay” during during the the academic academic year year for for working working on on a grant grant . The project director’s sa la ry w ill be relea sed ba ck to his/her depa rtment ba sed upon the percenta ge of time spent on a gra nt. Plea se refer to UT Fisca l Policy, FI0207- Sponsored Projects – Sa la ry Policy, for more specific informa tion.
Proposal Process Timeline
Cayuse All universities within the UT System use the grants management system Cayuse for routing and reporting all grant proposals . Every proposal submitted to an agency must be routed internally through Cayuse before submitting to the funding agency. UT Martin has detailed resources for using Cayuse, such as instructions and video tutorials on the ORSP website . If additional help is needed, your assigned Grant Specialist can assist you when entering your proposals into Cayuse.
Research Ethics and Compliance Institutional Review Board for the Protection of Human Subjects in Research The Institutional Review Board for the Protection of Human Subjects in Research (IRB) is responsible for reviewing and approving applications involving human subjects in research to ensure that faculty and student researchers are compliant with federal and state regulations and guidelines . An IRB committee has been designated to approve, monitor, and review research involving human subjects. 15
Research Ethics and Compliance Institutional Animal Care and Use Committee The Institutional Animal Care and Use Committee (IACUC) is responsible for overseeing the use of animals and animal facilities, and for the review of basic science and biomedical research and teaching activities involving animals conducted at, or in association with UT Martin . The IACUC ensures that animal care and use complies with all federal, state, and local regulations as well as University policy. The IACUC is the principal advisory source on humane care and use of animals within the University and, as such, the appropriate body for reviewing and investigating concerns or complaints involving the appropriate care and use of animals . 16
REMEMBER: REMEMBER: Best Best way to never get a grant way to never get a grant “ Don’t write one! Don’t write one! Best way to get a grant Best way to get a grant Follow the instructions! Follow the instructions! 1 7
Who To Contact Charley Deal, Interim Director Charley Deal, Interim Director Jennifer Jennifer Black, Black, Administrative Administrative Specialist Specialist Compliance ◇ Brittany Brittany Henderson, Grant Henderson, Grant Specialist Specialist Colleges of Education, Health, and Behavioral ◇ Sciences, Engineering and Natural Sciences, and Campus Wide Programming Jennifer Cooper, Grant Jennifer Cooper, Grant Specialist Specialist Colleges of Agriculture and Applied Sciences, ◇ Business and Global Affairs, and Humanities and Fine Arts Call 731-881-7015 or email orsp@utm.edu
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