Sub- Committee Year-in in-Review The Util tilities Sub ub- - PowerPoint PPT Presentation

2012 MdQI Conference Quality Transportation- A Hybrid Approach Utilities Sub- Committee Year-in in-Review The Util tilities Sub ub- Commit ittee

Agenda  Util tilities Su Sub-Committee 2011 Pro rogr gress - Eile ileen Si Sien: RKK  Overview of of Curr rrent Pro rocedure Manual – Jo John n Nesbitt SH SHA: OOC  Utility’s Prospective – Lynn nn Gro rossman: BGE - Gabor Vars rsa: Veri rizo zon  Contractor’s Prospective - Mik ike Lie ieberman: Jo Joseph B. . Fay Com ompany  Su Summary - Eile ileen Si Sien: RKK 2012 MdQI Conference Quality Transportation- A Hybrid Approach

Util tilities Sub-Committee – 2011 Progress • Be Became an an Ap Approved Su Sub-Committee by by the the MdQ dQI Ste Steerin ing Co Commit ittee in 20 2010. • Hosted Kick-Off Mee eetin ing in No November 20 2010. • Su Summary of f Su Sub-Commit ittee Mem embers Co-Chairs Nelson Smith – SHA RJ Marshall – BGE Facilitator Scott Riddle – KCI Su Sub-Committee Members • Gabor Varsa – Verizon Lynn Grossman – BGE • Paul Wasckmunski – Washington Gas Tammy House – Comcast • Tom Rudnicky – Comcast Dennis Steward – Comcast • Joe Bissett – Cardno TBE Eileen Sien – RKK • Jenny Archer - SHA Victor Grafton - SHA • W. Schaub – JMT William Pross - MdTA • Michael Lieberman – Joseph B. Fay Bridgid Seering - SHA 2012 MdQI Conference Quality Transportation- A Hybrid Approach

Util tilities Sub-Committee – 2011 Progress • 2011 Ste Steering Com ommittee Members • Kirk McClelland – SHA, OHD • Steven Marciszewski – SHA, OOC • Michael Lesavage – BGE • Gabor Varsa – Verizon • Gary Kaufman – Comcast 2012 MdQI Conference Quality Transportation- A Hybrid Approach

Procedure Manual Revie iew • Two Manuals Were re Reviewed: MARYLAND DEPARTMENT OF TRANSPORTATION SHA UTILITY PROCEDURE MANUAL Owned by SHA’s Office of Construction OFFICE OF HIGHWAY DEVELOPMENT PROCESS MANUAL – UTILITY RELATED TASKS Date ted 7/20 /20/04 Owne ned by The Offic ffice of of Hig ighway Development 2012 MdQI Conference Quality Transportation- A Hybrid Approach

Procedure Manuals Revie iew • Diff ifference betw tween th the Pro rocedure Manual and nd The Utili tility Poli olicy • Pro rocedure Manual is is used Duri ring Desig ign and nd Con onstruction to to Gov overn th the Pro rocess in in which Relo location is is Accomplished. • Uti tili lity Polic licy is is th the Wri ritten Rule les in in whic ich Utili tilities are re to to be ins insta talled and nd allo llowed to to use SH SHA Rig ight of of Way. • The Pro rocedure Manual re revisions will ill ultim ltimate tely influ influence th the Utili tility Poli olicy Revis isions 2012 MdQI Conference Quality Transportation- A Hybrid Approach

Procedure Manual Revie iew • Manuals Outli tline th the Pro rocedures th that t th the DOT shou ould follo follow at t th the diffe ifferent desig ign mile ilesto tones: • Plan Plannin ing Pha Phase incl cludes DUE DUE co conta tactin ing Uti Utilit ity for for estim estimate • PI PI Pha Phase: Uti Utilitie ies are are to to Prov Provide Exi xistin ing an and d Pro Proposed Reloca catio ion Lo Loca catio ions  Hydraulic ic De Desig sign is s not t avai available. • Se Semi-Fin inal De Desig sign  Hydraulic ic De Desig sign is s Final al • Final De Desig ign  Uti Utilit itie ies Pro Provid ide the their ir Final al Rel elocat ation De Desig sign • PS&E PS  Uti Utilit ity Co Compan anie ies gain ain app approval prio prior to to start start of f re relocatio ions • Ad Advertis isement  Uti Utilit ity Relo elocatio ion Work is s Co Complete  Right t of f W Way ay is s cle cleared 2012 MdQI Conference Quality Transportation- A Hybrid Approach

Procedure Manual Revie iew • Manual Revie iew Con onclusions: • Both oth Manuals follo follow basically th the same mile ilesto tones. • Both oth Manuals re refl flected th the same pro rocess dis isconnects ts. • Neit ither Manual address th the use of of SU SUE. • Neit ither Manual pro rovides a pro rocess for for use on on Design Buil ild Pro roje jects. • Pri rior Rig ights Research Pro rocess is is curr rrentl tly no not t im implemented as pre rescribed by th the manuals. • Design Deli liverables fro from util tiliti ties to to SH SHA is is no not t defi fined. • Pro rocedures to to carr rry th the Utili tility ty Coo oordination Effor ffort fro from Design Thro rough Con onstruction Do o Not ot Exis ist. t. 2012 MdQI Conference Quality Transportation- A Hybrid Approach

Utility Perspective

Process Breakdown between Design and Construction… Possible Issues :  Permitting  Right-of-Way  Prior Rights  PS&E Approvals  Weather Events (e.g. Resources, etc.)  BGE System Requirements (e.g. Outages, etc.)

Process Does Not Include Steps for Construction…  Compressed Schedules Unrealistic expectations. – Expand on knowledge base of BGE standards, construction timeframes, scheduling of work. (e.g. Comment made in meeting, “You only have to move 10 poles.”)  Traffic Restrictions Utilities may only be able to work on the road from 9-3. – (Work set ups & safety setups utilize some of that time.) This prevents us from getting maximum work from crews performing the actual work. The job may take a little longer.

Process Does Not Include Steps for Construction…  Outages Typically not built into the schedule, but very often mentioned in – meetings when discussing schedules. It is very possible outages can be cancelled and rescheduled during the Summer or Winter months due to temperatures and weather events. (e.g. MD 144)  Weather Events Typically not factored into the schedule, but usually mentioned in – meetings when discussing schedules. Restoration work during and after storms! (e.g. Storms, Heavy Rains, Snow, etc. )

Weaknesses in the Design Build Process  Utilities receive 60% plans & are expected to begin design to relocate facilities. Storm drains (e.g. pipes, v-ditches, etc.) and storm water management – ponds are not yet finalized. The utilities are trying to begin design without everything needed to – relocate properly, effectively, and to standard.

Weaknesses in the Design Build Process Possible Impacts:  Proposed V-Ditches can potentially end up being designed/located where the pole line, UG cable, or gas pipes are or will be. Clearances are affected. This can cause redesign and even cause the job to be built multiple times! Therefore, revisions result in:  Extra Design Time & Administrative Time/Manpower($$$)  Extra Construction Time & Material /Manpower($$$) Expectation - Still expected to get the job done in a timely fashion!

Weaknesses in the Design Build Process Too costly to move our facilities multiple times. We would only like to move  once! BGE has to address issues beyond the limit of disturbance.  (e.g. Right-of-Way, Junction Poles, Alignment, Deflection Angles, Forestry Work/Tree Trimming, etc.) In a true Design/Build, contractors cannot work outside the LOD. Often times, not all of the existing facilities and other misc. information are  shown on the plans. The utilities must have everything shown. Everything plays into the job and is needed for design.

Weaknesses in the Design Build Process  Due to changes that may occur after the job has been designed, billing may need to be revised. – Additional prior rights may be needed. Who will perform the prior rights if this is a true design build? (Administrative time & paperwork…)  Compressed Schedules – BGE may need to be involved early on in the project to get issues discussed and resolved when necessary in order to meet project deadline dates. – Can be more challenging in Design/Build projects.

Design Build Process Additional Comments  Positive Experiences When BGE has performed the design and construction, some of the SHA contracted ‘Utility Coordinators’ have done a very nice job with the coordination of utilities. (e.g. MD 175 BRAC, US 40/715 BRAC, MD 32 - Speaking from an Electric perspective.)  Communication throughout the entire project is imperative. – Changes need to be communicated, even if it is not believed to have an impact (e.g. v-ditches installed in the safety zone affecting required cover over BGE cable, pipes, etc.) to avoid rework and maintain proper clearances.

Verizon’s Perspective • Con onstruction Phase Coo oordination Is Is Para ramount • Need Mechanisms to to Keep All ll Parti rties on on th the Agr greed to to Sc Schedule • In Including SH SHA. • There are re Diffe ifferent t Play layers Inv nvolved in in Desig ign to to Con onstruction • Both oth DOT and nd Utili tilities • No o Cov ovance of of Pre revious Agr greements ts and nd Sc Schedule. • ICC Agr greement Wor orked Well ll • Defi fined a Pro rocess and nd Responsibilities • In Included Pre revisions for for Revis isions. • Util tility Coo oordinator is is Key. 2012 MdQI Conference Quality Transportation- A Hybrid Approach