Strategy of the Electronic System of Doc Flow Civil Service Bureau - PowerPoint PPT Presentation

Strategy of the Electronic System of Doc Flow Civil Service Bureau Maka Kurtanidze Head of Declarations Processing Department Tbilisi 2012

Overview Past deficiencies in document processing Case management today Ministries that use the Electronic System of Doc Flow Statistics of Electronic System of Doc Flow use Roadmap for the development process Technical standards for interoperability Priorities of the Electronic System of Doc Flow Data Exchange schematics Future Plans

Past deficiencies in case processing  Entry of correspondence into journals  Difficulty in correcting mistakes within the registered document  Storage space required (archive, storage rooms etc.)  Lack of protection for documents  Difficulties in tracking, finding and controlling document flow  Human and material costs  Protracted procedures  Risks of document forgery  Difficult to keep statistics  High probability of errors

Case processing today Decree of the Government of Georgia: State agencies Demand for Exchange of data started to implement electronic case between doc flow electronic systems processing has systems in test mode of case processing risen sharply

National Agency of Public Registry Ministry of Health, Labor and Social 2007: National Affairs Agency of Public Ministry of Registry Ministry of Agriculture Created Environment in 2006 Ministry of Justice, Protection Prosecutor’s Office Ministry of Ministry of Sports Regional and Youth Affairs Ministry of Development Economic Development Ministry of Culture and Monument Protection

Ministry of Internal Affairs 2009: Ministry of Internal Affairs Administration of the Created in 2009 President of Georgia Several local municipalities

Ministry of Finance I version created in 2005 2005: Ministry of Finance Ministry of Foreign Affairs Ministry for Refugees Parliament of Georgia and Resettlement Office of the State Office of the State Minister for Minister for Reintegration Diaspora Affairs

Ministry of Defense The system only works for the local units of the Ministry of Defense

Statistics of Doc Flow system use 100% 95% 90% 2005-2012 მდგომარეობით 80% 70% 61% 60% 50% 50% 38% 40% 27% 30% 22% 17% 20% 11% 10% 0% 2005 2006 2007 2008 2009 2010 2011 2012

Roadmap for the development process International Political practice analysis consultations Interagency Expert meetings consultations Public discussions

Technical standards for interoperability Unique number Document number Document date Sender Recipient Contents Grounds Theme Digital signature Attachments certificate

Priorities of the Electronic System of Doc Flow Data exchange Cost Simplified Timely Timely between optimization search delivery response doc flow without loss systems

Data Exchange Schematics Ministry of Finance Server Send Response to receipt Data Exchange Response to receipt Agency Server Central Response to receipt Ministry of the Ministry of Justice Receipt Receipt Interior Server Server Ministry of Defense Server

Future Plans Electronic Doc Flow systems in local authorities by Electronic Doc June 2013 in Flow systems in all accordance with Treasury/budgetary organizations by the set standard Interagency electronic 2014 in case processing with accordance with the use of the Data the set standard Exchange infrastructure in accordance with the set standard

Thank you for your attention www.facebook.com/CivilServiceBureau www.csb.gov.ge www.flickr.com/photos/csbgovge www.hr.gov.ge www.twitter.com/csbgovge www.declaration.gov.ge www.youtube.com/user/CivilServiceBureau http://civilservicebureau.blogspot.com/