College of Arts & Letters Secondary ARTP Committee Workshop Friday, October 30, 2020
Before we begin... • This workshop is being recorded for future reference. • These PowerPoint slides, Zoom recording, and the link to our Digital WPAF Instruction video will be emailed to you. • Erin and I will be fielding questions from the chat. Feel free to ask questions throughout the workshop. We should have plenty of time for questions, comments and concerns. • The purpose of this workshop is to 1. Discuss committee assignments; 2. Explain the role and responsibility of the secondary committee; and 3. Overview the digital WPAF review process
Important Business/Discussion • UARTP Peer Review Committee. Secondary must select a member to serve NOW (email with link to policy etc. sent Wednesday) • College ARTP Policy Review Committee . Seeking members from this committee to review current election process and structure of the secondary committee per College ARTP Policy and make recommendations for revisions to Chairs Council. This can be done electronically. Process begins in November with submission deadline to UARTP in December for approval/implementation Fall 2021 • Elections/Representation. Why is this most important committee so challenging and undesirable?
All RTP communications will be electronic for the 2020-2021 RTP Workflow Evaluation/Retention Cycle. 1. At each point in the review process, access to digital WPAF is WPAF Closure/Submission with closed to the faculty member, Department Chair former level/committee. 2. Next level of review is then given Primary RTP Committee access to digital WPAF with Department-Level review Independent Department recommendation(s) and rebuttal Chair Review (if applicable) statements, if any, from previous Secondary RTP Committee level uploaded to “Current RTP College-level review Evaluations” folder. 3. Process repeats as outlined above. College Dean 4. When completing their recommendation letters, committee chairs should email them to Provost & Vice President mwilson@csus.edu and CC Academic Affairs mahoney@csus.edu University-level review 5. College staff distributes (3 rd year/tenure & promotion) recommendation letters to candidates via email at the Faculty Member conclusion of each review cycle. As custodian of the WPAFs, the college controls access to digital WPAF for faculty members and each level of review
Secondary ARTP Committee Composition per A&L ARTP Policy CURRENT COLLEGE ARTP POLICY STIPULATES: • 3 sub-committees consisting of 5 members (minimum of 15 needed) • No sub-committee can have more than 2 members from the same department • No member of a departmental ARTP committee can serve on a secondary sub-committee that will evaluate a file from that same department • Only full professors can serve on the tenure and promotion sub- committee Each sub-committee should have disciplinary representation from both the Arts & Letters (college preference not policy)
Secondary’s Role, Responsibilities & Reminders III.A. “Each Committee or its designee is responsible for ensuring that the primary level has followed departmental, college and university procedures for assembling and presenting its candidates’ WPAFs.” III.C.4 “No Committee shall apply additional criteria beyond those used by the departments and mandated by the University.” Secondary is to evaluate the content of the WPAF and assembly/inclusion • of required materials therein. Department Policy/Primary Committee provide the context and review the • disciplinary merit of WPAF. Examples: – Creative/Scholarly Activity: Analogous Disciplinary Terminology for Peer-reviewed = Juried = Invited = Curated – Community Service: Coaching English Professor Daughter’s Basketball Team vs. Dance Faculty Teaching Yoga in at local community center
Secondary’s Role, Responsibilities & Reminders , continued... • WPAF content is not identical across departments . For example: – Faculty Development Plans may address certain specifics whereas others may not – Supporting Documents may fall in more than one category. Some departments recognize this as an achievement/credit in each area provided that the faculty member clearly states how the document/service/activity shows evidence of achievement in each respective category. For example, an item could fall under both scholarship and service: • Publishing a book (Scholarship) and giving a book talk at the public library (Community Service). • Directing a play (Creative Activity) at a community theatre (Community Service)...
Secondary’s Role, Responsibilities & Reminders , continued... For the Digital WPAF, the college has specifically recommended: WPAFs include materials only for this retention cycle, i.e. AY 2019-2020. • Only faculty members going up for Tenure/Promotion were allowed access to their physical WPAFs to include materials from previous retention cycles. If conferences, etc. were cancelled due to the pandemic, then • acceptance/invitation letters are appropriate documentations of achievement. Faculty provide live/accessible hyperlinks in Index to identify/reference a • supporting document where appropriate. Some supporting documents will be online via hyperlink whereas others will be uploaded into respective folder. • Name uploaded files/supporting documents using this format: DEPT_Last Name, FirstInitial_AreaIndex#.xxx
Interim Digital Working Personnel Action File (WPAF) The day the review period opens, each member of the Secondary Committee will receive an email • that includes: 1) the list of faculty WPAFs they are to review; 2) links to those digital WPAFs; and 3) the recommendation letter template for your respective committee. If the committee needs to request/obtain materials listed in Index, then: • 1. The committee chair must send Erin an email requesting the specific item (cc AD Wilson Ramey) 2. Erin will contact the faculty member, allow them 48 hours to provide item electronically, and upload it to the digital WPAF.
Digital WPAF Access Log, i.e. the “green sheet” Each faculty member’s digital WPAF has its own Access Log that you must “sign” every time you open the WPAF.
Digital WPAF Access Log, i.e. the “green sheet” Each time you engage in a review session of a digital WPAF: 1) Open the Access Log file (at the bottom of the WPAF folder) 2) Type your name and date on the next available line.
Submitting Secondary Recommendation Letter → The committee chair must sign the recommendation letter (formatted according to the template) on behalf of the entire committee. → The committee chair must save the signed letter as a pdf document using either Adobe Acrobat or Adobe Sign. → Email signed pdf to Erin who will upload it to the “Current Evaluations” folder.
Would you like breakouts to schedule first meeting, elect chair, discuss game plan, etc.? Contact Information: Associate Dean Melinda Wilson Ramey for secondary procedures and college/university policies mwilson@csus.edu Erin Mahoney for administrative questions mahoney@csus.edu
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